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Being a Golden Hawk means more than just cheering on our (really good) varsity teams – it means being a student who cares about your community, who works hard in the classroom, and who takes advantage of all the learning opportunities that can happen outside the classroom, too.


Laurier's Secretariat is responsible for managing university policies, and offering advice regarding these policies and other matters of university governance.

The system for developing, reviewing, organizing and formatting policies is outlined in "1.1 Policy on University Policies and Procedures."

Policies and Procedures

Academic Policies

Note: This is only a selection of frequently used policies for this area. For a complete list of university policies, see the alphabetical or numerical lists below.

  • 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
  • 2.2 Approval of New Undergraduate and Graduate Programs
  • 2.3 Academic Accommodation of Students with Disabilities
  • 2.5 Policy on Academic Disruption
  • 2.7 Policy on Continuing Studies Certificate Programs
  • 8.3 Conferring Emeritus Status on Retired Faculty and Professional Librarians
  • 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees
  • 8.12 Adjunct Faculty Policy
  • 10.1 Information Availability and Privacy Protection
  • 10.2 Student Records
  • 11.9 Policy on Postdoctoral Fellowships
  • 12.1 Posthumous Degrees
  • 12.2 Student Code of Conduct and Discipline
  • 12.3 Non-Academic Student Code of Conduct

Development Policies

Note: This is only a selection of frequently used policies for this area. For a complete list of university policies, see the alphabetical or numerical lists below.

  • 13.1 Use of the Wilfrid Laurier University Name and Marks
  • 13.3 Advertising and Sponsorship
  • 13.4 Endowment Policy (Revoked as of November 25, 2016)
  • 13.5 Naming of University Assets
  • 13.6 Gift Acceptance Policy
  • 13.7 Policy on Ethical Fundraising Practices

Financial Policies

Note: This is only a selection of frequently used policies for this area. For a complete list of university policies, see the alphabetical or numerical lists below.

  • 5.1 Business Expenses
  • 5.2 Balanced Budget
  • 5.6 Selection of Financial Service Providers
  • 5.7 Signing Authority Policy
  • 5.9 Ethical Purchasing
  • 5.10 Supply Chain Code of Ethics
  • 5.11 Procurement and Tendering Policy
  • 5.12 Investment Policy for University Funds
  • 5.13 Retention of External Legal Counsel
  • 13.4 Endowment Policy (Revoked as of November 25, 2016)
  • 5.15 Merchant Card Use Policy

Operational Policies

Note: This is only a selection of frequently used policies for this area. For a complete list of university policies, see the alphabetical or numerical lists below.

Facilities and Equipment

  • 4.2 Surplus Disposal
  • 4.3 Use of Office Space by External Agencies
  • 4.5 Building Hours
  • 4.6 Bulletin Boards and Temporary Signs and Notices
  • 4.7 Performance Facilities
  • 4.8 Visitor Accommodation
  • 4.9 Flags
  • 4.10 Booking of University Space and Facilities
  • 4.12 Key Control Policy
  • 4.13 Sustainability Policy
  • 4.14 Capital Priorities and Planning Process Policy

Health, Safety and Security

  • 12.4 Gendered and Sexual Violence Policy and Procedures
  • 4.4 Alcoholic Beverages
  • 6.1 Prevention of Harassment and Discrimination
  • 7.1 Environmental / Occupational Health and Safety
  • 7.2 Animals on Campus
  • 7.3 Firearms and Offensive Weapons
  • 7.4 Lost and Found
  • 7.5 Roller Skates, In-line Skates and/or the Segway Human Transporter in University Buildings
  • 7.6 Severe Weather/Storm Closing
  • 7.7 Radiation Protection
  • 7.8 Smoking
  • 7.9 Travel by Administrative Officers
  • 7.11 Emergency Management
  • 7.12 Open Flames on Campus
  • 7.13 Contract Labour
  • 7.14 Aboriginal Use of Traditional Medicines
  • 7.15 Working Alone
  • 7.16 Laboratory Health and Safety
  • 7.17 Biosafety Manual
  • 7.18 Workplace Violence Prevention Policy
  • 11.10 Research Involving Biohazardous and Radioactive Materials
  • 7.19 Unmanned Air Vehicle Use Policy

Human Resources

  • 8.5 Part-time Teaching by Staff Members
  • 5.14 Safe Disclosure Policy
  • 8.1 Conflict of Interest Policy
  • 8.4 Employment Equity
  • 8.7 Employment Accommodation Policy
  • 8.8 Tuition Reimbursement Policy
  • 8.9 Senior Executive Performance Assessment System
  • 8.10 Accessible Service Policy for Persons with Disabilities
  • Policies Housed on HR Website
  • Collective Agreements and Employee Handbooks
  • 8.13 Volunteer Policy

Information Technology and Communications

  • 3.1 Telephone Services
  • 3.2 Laurier Style Guide
  • 3.3 Publication of Information via the World-Wide Web
  • 3.4 Data Classification and Information Management Policy
  • 9.1 Use of Information Technology
  • 9.2 Principles that Govern the Selection, Implementation and Application of Information Technologies and Services at Laurier
  • 9.3 Policy on the Classroom Use of Electronic Devices
  • 9.4 Information Security Policy Statement

Research Policies

Note: This is only a selection of frequently used policies for this area. For a complete list of university policies, see the alphabetical or numerical lists below.

  • 8.1 Conflict of Interest Policy
  • 8.2 Ethics Approval for Administrative Research Projects Using Human Subjects
  • 11.1 Establishment, Operation, and Review of Research Centres
  • 11.2 Contract Research
  • 11.3 Ownership of Student-Created Intellectual Property
  • 11.4 Equipment and Materials Purchased through Grants and Contracts
  • 11.5 Use of Animals in Research, Testing and Teaching
  • 11.6 Financial Administration of Research Awards and Contracts by the Office of Research Services
  • 11.7 Financial Administration of Research-Related Fund Accounts not Administered by the Office of Research Services
  • 11.8 Signing of the External Grant and Contract Cover Sheet
  • 11.9 Policy on Postdoctoral Fellowships
  • 11.10 Research Involving Biohazardous and Radioactive Materials
  • 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes
  • 11.12 Indirect Costs of Research Policy
  • 11.13 Ethics Review of Research Involving Humans
  • 11.14 Policy for the Responsible Conduct of Research
  • Guidelines for Handling Third Party Requests for Research Data

All Policies (Organized Numerically)

  • 1.1 Policy on University Policies and Procedures
  • 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
  • 2.2 Approval of New Undergraduate and Graduate Programs
  • 2.3 Academic Accommodation of Students with Disabilities
  • 2.5 Policy on Academic Disruption
  • 2.7 Policy on Continuing Studies Certificate Programs
  • 3.1 Telephone Services
  • 3.2 Laurier Style Guide
  • 3.3 Publication of Information via the World-Wide Web
  • 3.4 Data Classification and Information Management
  • 4.2 Surplus Disposal
  • 4.3 Use of Office Space by External Agencies
  • 4.4 Alcoholic Beverages
  • 4.5 Building Hours
  • 4.6 Bulletin Boards and Temporary Signs and Notices
  • 4.7 Performance Facilities
  • 4.8 Visitor Accommodation
  • 4.9 Flags
  • 4.10 Booking of University Space and Facilities
  • 4.12 Key Control Policy
  • 4.13 Sustainability Policy
  • 4.14 Capital Priorities and Planning Process Policy
  • 5.1 Business Expenses
  • 5.2 Balanced Budget
  • 5.6 Selection of Financial Service Providers
  • 5.7 Signing Authority Policy
  • 5.9 Ethical Purchasing
  • 5.10 Supply Chain Code of Ethics
  • 5.11 Procurement and Tendering Policy
  • 5.12 Investment Policy for University Fund
  • 5.13 Retention of External Legal Counsel
  • 5.14 Safe Disclosure
  • 5.15 Merchant Card Use Policy
  • 5.16 Risk Management Policy
  • 6.1 Prevention of Harassment and Discrimination
  • 7.1 Environmental/Occupational Health and Safety
  • 7.2 Animals on Campus
  • 7.3 Firearms and Offensive Weapons
  • 7.4 Lost and Found
  • 7.5 Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings
  • 7.6 Severe Weather/Storm Closing
  • 7.7 Radiation Protection
  • 7.8 Smoking
  • 7.9 Travel by Administrative Officers
  • 7.11 Emergency Management
  • 7.12 Open Flames on Campus
  • 7.13 Contract Labour
  • 7.14 Aboriginal Use of Traditional Medicines
  • 7.15 Working Alone
  • 7.16 Laboratory Health and Safety
  • 7.17 Biosafety Manual
  • 7.18 Workplace Violence Prevention Policy
  • 7.19 Unmanned Air Vehicle Use Policy
  • 8.1 Conflict of Interest Policy
  • 8.2 Ethics Approval for Administrative Research Projects Using Human Subjects
  • 8.3 Conferring Emeritus Status on Retired Faculty and Professional Librarians
  • 8.4 Employment Equity
  • 8.5 Part-time Teaching by Staff Members
  • 8.7 Employment Accommodation Policy
  • 8.8 Tuition Reimbursement Policy
  • 8.9 Senior Executive Performance Assessment System
  • 8.10 Accessible Service Policy for Persons with Disabilities
  • 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees
  • 8.12 Adjunct Faculty Policy
  • 8.13 Volunteer Policy
  • 9.1 Use of Information Technology
  • 9.2 Principles: Selection, Implementation, and Application of Information Technologies and Services
  • 9.3 Classroom Use of Electronic Devices
  • 9.4 Information Security Policy Statement
  • 10.1 Information Availability and Privacy Protection
  • 10.2 Student Records
  • 10.3 Responsible Use of Video Surveillance
  • 11.1 Establishment, Operation and Review of Research Centres
  • 11.2 Contract Research
  • 11.3 Ownership of Student-Created Intellectual Property
  • 11.4 Equipment and Materials Purchased through Grants and Contracts
  • 11.5 Use of Animals in Research, Testing and Teaching
  • 11.6 Financial Administration of Research Awards and Contracts
  • 11.7 Financial Administration of Research-Related Fund Accounts
  • 11.8 Signing of the External Grant and Contract Cover Sheet
  • 11.9 Policy on Postdoctoral Fellowships
  • 11.10 Research Involving Biohazardous and Radioactive Materials
  • 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes
  • 11.12 Indirect Costs of Research Policy
  • 11.13 Ethics Review of Research Involving Humans
  • 11.14 Policy for the Responsible Conduct of Research
  • 12.1 Posthumous Degrees
  • 12.2 Student Code of Conduct and Discipline
  • 12.3 Non-Academic Student Code of Conduct
  • 12.4 Gendered and Sexual Violence Policy and Procedures
  • 13.1 Use of the Wilfrid Laurier University Name and Marks
  • 13.3 Advertising and Sponsorship
  • 13.4 Endowment Policy
  • 13.5 Naming of University Assets
  • 13.6 Gift Acceptance Policy
  • 13.7 Policy for Ethical Fundraising Practices
  • 14.1 Confidentiality Policy for Members of the Board of Governors
  • 14.2 Conflict of Interest Policy for Members of the Board of Governors
  • 14.3 Election of Administrative Staff to the Board of Governors

All Policies (Organized Alphabetically)

A

  • Aboriginal Use of Traditional Medicines (7.14)
  • Academic Accommodation of Students with Disabilities (2.3)
  • Academic Disruption, Policy on (2.5)
  • Accommodation, Employment (8.7)
  • Accommodation, Visitor (4.8)
  • Adjunct Faculty Policy
  • Advertising and Sponsorship (13.3)
  • Alcoholic Beverages (4.4)
  • Animals in Research, Testing and Teaching, Use of (11.5)
  • Animals on Campus (7.2)
  • AODA Accessible Service Policy for Persons with Disabilities (8.10)
  • Approval of New Undergraduate and Graduate Programs (2.2)

B

  • Balanced Budget (5.2)
  • Biosafety Manual (7.17)
  • Booking of University Space and Facilities (4.10)
  • Budget, Balanced (5.2)
  • Building Hours (4.5)
  • Bulletin Boards and Temporary Signs and Notices (4.6)
  • Business Expenses (5.1)

C

  • Capital Priorities and Planning Process Policy (4.14)
  • Certificate Programs, Policy on Continuing Studies (2.7)
  • Classroom Use of Electronic Devices (9.3)
  • Conferring Emeritus Status on Retired Faculty and Professional Librarians (8.3)
  • Confidentiality Policy for Members of the Board of Governors (14.1)
  • Conflict of Interest Policy for Members of the Board of Governors (14.2)
  • Conflict of Interest Policy (8.1)
  • Contract Labour (7.13)
  • Contract Research (11.2)
  • Costs of Research Policy, Indirect (11.12)
  • Course Remissions to Faculty Appointed to External Scholarly/Research Committees, Guidelines for Awarding (8.11)
  • Counsel, Retention of External Legal (5.13)
  • Customer Service Policy Statement, AODA (8.10)
  • Cyclical Review of Undergraduate and Graduate Academic Programs (2.1)

D / E

  • Data Classification and Information Management Policy (3.4)
  • Disabilities, Academic Accommodation of Students with (2.3)
  • Election of Administrative Staff to the Board of Governors (14.3)
  • Electronic Devices, Classroom Use (9.3)
  • Emergency Management (7.11)
  • Emeritus Status on Retired Faculty and Professional Librarians, Conferring (8.3)
  • Employment Accommodation Policy (8.7)
  • Employment Equity (8.4)
  • Endowment Policy (13.4) (Revoked November 25, 2016)
  • Environmental / Occupational Health and Safety (7.1)
  • Equipment and Materials Purchased through Grants and Contracts (11.4)
  • Establishment and Recognition of Research Collaborations other than Centres and Institutes (11.11)
  • Ethics Approval for Administrative Research Projects Using Human Subjects (8.2)
  • Ethics Review of Research Involving Humans (11.13)
  • Ethics, Supply Chain Code of (5.10)
  • Ethical Fundraising Practices, Policy For (13.7)
  • Ethical Purchasing (5.9)
  • Expenses, Business (5.1)

F

  • Financial Administration of Research Awards and Contracts (11.6)
  • Financial Administration of Research-Related Fund Accounts (11.7)
  • Financial Service Providers, Selection of (5.6)
  • Firearms and Offensive Weapons (7.3)
  • Flags (4.9)
  • Fundraising Practices, Policy for Ethical (13.7)

G / H

  • Gendered and Sexual Violence Policy and Procedures (12.4)
  • Gift Acceptance Policy (13.6)
  • Graduate Academic Programs, Cyclical Review of Undergraduate and (2.1)
  • Graduate Programs, Approval of New Undergraduate and (2.2)
  • Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees (8.11)
  • Humans, Ethics Review of Research Involving (11.13)

I / J / K

  • Indirect Costs of Research Policy (11.12)
  • Information Availability and Privacy Protection (10.1)
  • Information Security Policy Statement (9.4)
  • Information Technologies and Services, Principles for Selection, Implementation, and Application of (9.2)
  • Information Technology, Policy Governing the Use of (9.1)
  • Intellectual Property, Ownership of Student-Created (11.3)
  • Investment Policy for University Funds (5.12)
  • Key Control Policy (4.12)

L / M

  • Laboratory Health and Safety (7.16)
  • Legal Counsel, Retention of External (5.13)
  • Lost and Found (7.4)
  • Marks, Use of the Wilfrid Laurier University Name and  (13.1)
  • Merchant Card Use Policy (5.15)

N / O

  • Naming of University Assets (13.5)
  • New Undergraduate and Graduate Programs, Approval of (2.2)
  • Office Space by External Agencies, Use of (4.3)
  • Open Flames on Campus (7.12)
  • Ownership of Student-Created Intellectual Property (11.3)

P / Q

  • Part-time Teaching by Staff Members (8.5)
  • Performance Assessment System, Senior Executive (8.9)
  • Performance Facilities (4.7)
  • Planning Process Policy, Capital Priorities and (4.14)
  • Policy on Academic Disruption (2.5)
  • Policy on Continuing Studies Certificate Programs (2.7)
  • Policy on University Policies and Procedures (1.1)
  • Postdoctoral Fellowships, Policy on (11.9)
  • Posthumous Degrees (12.1)
  • Prevention of Harassment and Discrimination (6.1)
  • Principles: Selection, Implementation, and Application of Information Technologies and Services (9.2)
  • Privacy Protection, Information Availability and (10.1)
  • Procurement and Tendering Policy (5.11)
  • Publication of Information via the World-Wide Web (3.3)
  • Purchasing, Ethical (5.9)

R

  • Radiation Protection (7.7)
  • Research Awards and Contracts, Financial Administration of (11.6)
  • Research Centres, Establishment, Operation, and Review of (11.1)
  • Research Collaborations other than Centres and Institutes, Establishment and Recognition of (11.11)
  • Research Involving Biohazardous and Radioactive Materials (11.10)
  • Research Involving Humans, Ethics Review of (11.13)
  • Research-Related Fund Accounts, Financial Administration of (11.7)
  • Responsible Conduct of Research, Policy for the (11.14)
  • Responsible Use of Video Surveillance (10.3)
  • Retention of External Legal Counsel (5.13)
  • Retired Faculty and Professional Librarians, Conferring Emeritus Status on (8.3)
  • Risk Management Policy (5.16)
  • Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings (7.5)

S

  • Safe Disclosure Policy (5.14)
  • Security Policy Statement, Information (9.4)
  • Selection of Financial Service Providers (5.6)
  • Senior Executive Performance Assessment System (8.9)
  • Severe Weather/Storm Closing (7.6)
  • Signing of the External Grant and Contract Cover Sheet (11.8)
  • Signing Authority Policy (5.7)
  • Smoking (7.8)
  • Sponsorship, Advertising and (13.3)
  • Student Code of Conduct and Discipline (12.2)
  • Student Code of Conduct, Non-Academic (12.3)
  • Student Records (10.2)
  • Style Guide, Laurier (3.2)
  • Supply Chain Code of Ethics (5.10)
  • Surplus Disposal (4.2)
  • Sustainability Policy (4.13)

T

  • Teaching by Staff Members, Part-time (8.5)
  • Telephone Services (3.1)
  • Tendering Policy, Procurement and (5.11)
  • Traditional Medicines, Aboriginal Use of (7.14)
  • Travel by Administrative Officers (7.9)
  • Tuition Reimbursement Policy (8.8)

U

  • Undergraduate and Graduate Academic Programs, Cyclical Review of (2.1)
  • Undergraduate and Graduate Programs, Approval of New (2.2)
  • Use of Animals in Research, Testing and Teaching (11.5)
  • Use of Information Technology (9.1)
  • Use of the Wilfrid Laurier University Name and Marks (13.1)
  • Unmanned Air Vehicle Use Policy (7.19)

V

  • Video Surveillance, Responsible Use of (10.3)
  • Violence Prevention Policy, Workplace (7.18)
  • Visitor Accommodation (4.8)
  • Volunteer Policy (8.13)

W / X / Y / Z

  • Weapons, Firearms and Offensive (7.3)
  • Working Alone (7.15)
  • Workplace Violence Prevention Policy (7.18)
  • World-Wide Web, Publication of Information via the (3.3)

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