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Jan. 5, 2017

This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.

Approved By: President

Original Approval Date: January 13, 2010

Date of Most Recent Review/Revision: November 16, 2011

Office of Accountability: Research Services and Safety, Health, Environment and Risk Management (SHERM)

Administrative Responsibility: Office of Research Services

Purpose

1.00 Researchers and members of their research teams who are conducting, or propose to conduct, research involving biohazardous and radioactive materials must adhere to legislated and administrative procedures, and rules for acquisition, use, storage, transportation and disposal of those materials.

The Natural Sciences and Engineering Research Council of Canada (NSERC), the Social Sciences and Humanities Research Council (SSHRC) and the Canadian Institutes of Health Research (CIHR), collectively known as the Tri-Council Funding Agencies, require that applicants obtain approval from the appropriate safety committee before funding can be released.

This policy is in place to ensure that any funding that is acquired by a researcher, not limited to Tri-Council Funding, will not be released until approval is obtained from the appropriate safety committee.

Policy

Process

The applicant’s signature on the funding application signifies that the applicant agrees to abide by this policy. The Office of Research Services will work with Safety, Health, Environment and Risk Management (SHERM) to determine which research proposals involve biohazardous and radioactive materials and therefore fall within the scope of this policy.

Once funding for a project is approved, the Office of Research Services will contact SHERM to determine whether the experimental procedures, the physical space used by the researcher and training required to carry out the funded project have been reviewed and approved.

If the scope of a funded research project changes and requires additional certification within the duration of an award, the Principal Investigator must inform SHERM and the Office of Research Services immediately and the appropriate certification must be obtained before further research is conducted.

Specific Requirements

Detailed information regarding the processes for acquiring funding for research involving biohazardous materials and radioactive materials are outlined below.

A. Biohazardous Materials

When research involves biohazardous materials, i.e., risk group 1 or 2 agents as defined by the Public Health Agency of Canada (PHAC), all work must be completed in accordance with Laurier’s Biosafety Program, the Laboratory Biosafety Guidelines published by PHAC, and all other relevant legislation.

Projects involving the use of biohazardous materials will be reviewed by the Institutional Biosafety Committee (IBC). An internal permit application along with risk assessment will be submitted by the researcher to the IBC for review. Work with risk group 1 agents must be performed in a containment level 1 laboratory area with level 1 appropriate work procedures. Risk group 2 agents require a containment level 2 facility with level 2 appropriate work procedures. Upon approval by the IBC, an internal permit will be issued and the project will be entered into a database maintained by the Biosafety Officer (BSO).

If a researcher indicates on a grant application that a project will involve biohazardous materials, the Office of Research Services will contact the BSO to determine whether the project has been reviewed and approved by the IBC.

B. Radioactive Materials

Research involving radioactive materials must adhere to Laurier’s Radiation Safety Program and the Canadian Nuclear Safety Commission (CNSC) Nuclear Safety and Control Act. A researcher must obtain an internal permit from the Radiation Safety Committee (RSC) before acquisition of isotopes. When a researcher indicates the use of radioactive materials in a grant application, the Office of Research Services will contact the Radiation Safety Officer to determine whether the work area, experimental procedures and worker training have been approved and given an internal permit by the RSC.

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