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Jan. 4, 2017

This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.

Approving Authority: President

Original Approval Date: March 22, 1996

Date of Most Recent Review/Revision: May 28, 2016

Office of Accountability: Vice-President: Finance and Administration

Administrative Responsibility: Financial Resources

Purpose

1.00 The objective of this policy is to support the Broader Public Sector Procurement Directive (BPS Directive) by ensuring ethical, efficient and accountable contracting activities within the University.

Policy

4.01 This policy pertains to the selection of financial service providers in the following areas:

A. Investment management services for the University pension fund and Laurier's trust and endowment funds;

B. Investment performance consultant services for the University pension fund and Laurier's trust and endowment funds;

C. Actuarial services;

D. External audit services;

E. Banking services;

F. Investment custodian services; and

G. Other major financial services which may be required from time to time.

4.02 The university, being a public institution and largely supported by public funds, is committed to obtaining the best service possible. This is to be achieved by inviting qualified service providers from the private sector on a regular basis and applying a thorough selection process. This process and the resulting contracts should be transparent to the public, follow the Broader Public Sector Procurement Directive, and should further enhance the good relationship that exists between the University and the community. It is the intention of Wilfrid Laurier University to employ service providers on the basis of their competence and expertise, the cost of their services, their ability to complete the work within the required time, their past record in performing similar work, and their ability to work with university staff.

4.03 Contracts for the above listed services will be for five years with the option of renewing for an additional five. Each year, the performance of the service provider will be evaluated and at the end of five years a major review will be conducted. The major review should consist of an analysis of the service provider’s performance relative to the original selection criteria. At this time, the university will decide whether to renew the contract for another five years, or conduct an RFP for a new financial service provider. At the end of each ten year period with the same financial service provider, a formal RFP will be completed.

Relevant Legislation

Related Policies, Procedures and Documents

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