Jan. 4, 2017
This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.
Approving Authority: Board of Governors
Original Approval Date: November 19, 2001
Date of Most Recent Review/Revision: June 20, 2013
Office of Accountability: Vice-President: Finance and Administration
Administrative Responsibility: Safety, Health, Environment and Risk Management (SHERM)
1.00 Although open flames are generally not permitted in any Laurier buildings including residences, the University recognizes there may be special events on campus necessitating the use of candles. This policy was developed in order to accommodate these events and to ensure the safety of the occupants.
2.01 University Building: a building that is owned, operated, leased or rented by Wilfrid Laurier University.
2.02 Open Flame: for the purposes of this policy, open flames is defined as candles, either in a holder, lantern, or other similar device.
3.01 This policy applies to all Laurier employees, students, visitors and contractors.
3.02 This policy does not apply to the use of tobacco and other traditional aboriginal medicines. See Policy 7.14 Aboriginal Use of Traditional Medicines.
3.03 Permission for the use of open flames is subject to lease or rental restrictions.
4.01 The university will act in accordance with Ontario Fire Code (reference 126.96.36.199. (1) & 188.8.131.52 (3) (b)), and any other legislative obligations.
4.02 The use of open flames on campus or in any university building must be first approved by SHERM as described in the Procedures for the Use of Open Flames on Campus.
4.03 Open flames shall not be permitted in university buildings used for public assemblies in such quantities and in such a manner as to create a fire hazard.
4.04 Decorative and lighting devices with open flames shall not be used unless they are:
(a) Securely supported in non-combustible holders and located and protected so that combustible materials will not come into contact with or be ignited by the flame, or
(b) Securely supported in noncombustible holders and located and protected so as to prevent accidental contact of the flame with combustible materials.
4.05 An individual present at the event must be designated to oversee the use of the candles. The designate must be trained in the use of portable fire extinguishers and a fire extinguisher must be accessible to that person at all times.
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