This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.
Approving Authority: Senate
Original Approval Date: May 30, 2007
Date of Most Recent Review/Revision: May 30, 2007
Office of Accountability: Provost and Vice President: Academic
Administrative Responsibility: Provost and Vice President: Academic
The integrity of academic programs must be honoured. No lowering of standards normally expected of students should be permitted and there should be as little interruption as possible in the instructional or supervisory support given to students.
Students must be treated in a fair manner recognizing their freedom of choice to attend class or not without penalty. Students who do not participate in academic activities because of a Disruption are entitled to immunity from penalty, to reasonable alternative access to materials covered in their absence, to reasonable extensions of deadlines and to such other remedy as Senate deems necessary and consistent with the principle of academic integrity. Remedies under this policy shall not alter the academic standards associated with the missed activity, nor shall it relieve the student of the responsibility for mastering materials covered. The availability of a remedy under this policy does not guarantee students the same learning experience that they would have received in the absence of a Disruption.
Students, staff and faculty have a right to be informed in a timely manner of changed requirements, rescheduled academic activities, and procedures to be in effect at the conclusion of the Disruption.
If a Disruption appears imminent:
When a Disruption occurs, the Senate Executive & Finance Committee shall declare so and request that:
When a Disruption ends, the Senate Executive & Finance Committee shall declare so and shall give notice to students, faculty and staff of the procedures then in effect under this policy and report to Senate, within a reasonable period of time, all of its activities undertaken, as well as decisions made, on behalf of Senate during the Disruption.
Disruptions of academic activities lasting no longer than seven consecutive days shall generally be considered short Disruptions and, where reasonably possible, will be governed by normal academic regulations. In the case of such brief Disruptions, individual faculty and Departments/Areas are in the best situation to determine, in the first instance, the extent to which their courses, seminars, graduate supervision, labs, practica, etc. have been affected by a Disruption and what remedial action is required. In the absence of the instructor, such changes in course procedures will be made by the Department Chair, Area Head, Co-ordinator or designate, in consultation with the Dean.
If, in the opinion of a course instructor, remedial action ought to include rescheduling of missed contact hours (such as lectures, seminars, labs or practica) in order to preserve course integrity, in consultation with the Office of the Registrar and the course instructor’s Chair, Area Head, Co-ordinator or designate, he/she shall take actions consistent with the principles of academic integrity, fairness to students, and timely information as stated above.
Where a Disruption has occurred and the Senate Executive & Finance Committee has been monitoring the situation at the outset of a Disruption, on the eighth consecutive day of a Disruption it shall receive a report from the Vice-President: Academic on the impact of the Disruption.
If more than ten per cent of instructional time is lost in a term or session, the Senate Executive & Finance Committee shall presume the need for a modification of the teaching term with any concomitant changes in examination scheduling.
The Senate Executive & Finance Committee shall oversee the process of directing and implementing the necessary remedial action in cases where substantial amounts of instructional time have been lost due to a long Disruption. Implementation of changes to the academic term will be coordinated through the Office of the Registrar in consultation with academic offices.
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