This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.
Approving Authority: Provost and Vice-President: Academic and Vice-President: Advancement and External Relations
Original Approval Date: February 19, 2020
Date of Most Recent Review/Revision: February 19, 2020
Administrative Responsibility: Information and Communication Technologies (ICT) and Communications, Public Affairs and Marketing (CPAM)
Parent Policy: 3.3 Web Governance Policy
1.1. The enterprise-level standards, outlined in policy 3.3 Web Governance Policy, set high-level standards related to the ownership, content, technology, legal compliance and contractual compliance of all web properties conducting university business.
1.2. Laurier’s core web properties and all web properties conducting university business must adhere to the enterprise-level standards.
1.3. The enterprise-level standards help to address institutional liabilities and support the clarity, accuracy, security and consistency that are essential to effective service delivery within a wide and ever-evolving institutional web presence.
2.1. Affiliated Student Organizations (Students’ Union, Graduate Students’ Association, Wilfrid Laurier University Student Publications) are exempt from meeting enterprise-level standards for web properties; however, these organizations are required to:
2.1.1. Clearly identify themselves as representatives from their affiliated student organization as distinct from Wilfrid Laurier University, and
2.1.2. Comply with other university policies, where appropriate, including policy 13.1 Use of the Wilfrid Laurier University Name and Marks.
2.2. Personal websites of faculty and staff that are not used to conduct university business are exempt from meeting enterprise-level standards.
2.3. Social media properties must strive to meet enterprise-level standards. It is recognized that social media sites may not be in full compliance with enterprise-level standards. Use of social media, apart from teaching and research, is governed through the social media guidelines.
Compliance with the enterprise-level standards can be achieved by planned integration into the core web properties, integration into the enterprise content management systems (CMS) or approved apps, or through ongoing demonstration of compliance with Laurier’s enterprise-level standards.
3.1.1. Web properties that align with the audience, functionality and goals of the core web properties should be integrated directly into the core web properties.
3.1.2. The core web properties are funded centrally with operational support provided by Web Services (CPAM) and Web Development (ICT). Details on authority, responsibility, quality assurance and compliance can be found in policy 3.3 Web Governance Policy.
3.1.3. Web Services and Web Development, with support from all authorized web editors, are responsible for the compliance of the core web properties with the enterprise-level standards.
3.1.4. To initiate a content integration project related to the core web properties, contact Web Services.
3.2.1. Web properties that do not clearly align with the functionality or goals of the core web properties may warrant independent build-out within the enterprise CMS or approved apps.
3.2.2. The enterprise CMS are funded centrally with some operational support provided by Web Services (CPAM) and Web Development (ICT).
3.2.3. Based on individual service-level agreements, Web Services, Web Development, and property’s web manager are responsible for compliance with enterprise-level standards.
3.2.4. To initiate a content integration project related to the enterprise CMS, contact Web Services.
3.3.1. Web properties that remain outside of the core web properties, enterprise CMS or approved apps must submit an annual statement of compliance with the enterprise-level standards.
3.3.2. Web managers are responsible for compliance with enterprise-level standards.
3.3.3. A template will be circulated annually to support web managers in providing a statement of compliance, including known issues and action plans, to the Executive Sponsors.
3.3.4. Compliance outreach and support for research and academic-related web properties will be facilitated by The Office of Research Services and/or Teaching and Learning as appropriate.
4.1. Those looking to create or refresh web properties are strongly encouraged to contact Web Services and Web Development while still in project conception to understand related options and obligations, including:
4.2. Research web properties can be initiated through the Office of Research Services.
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