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Wilfrid Laurier University Leaf
July 25, 2016
Canadian Excellence

New Graduate Students

A  Message from the Dean

On behalf of Wilfrid Laurier University, I am pleased to advise you have been offered admission to the Faculty of Graduate and Postdoctoral Studies at Laurier. Congratulations on achieving this important step in your educational goals. Laurier offers a unique graduate experience, and I am confident that your experience will be educationally enriching, and professionally rewarding. You have become a member of a vibrant scholarly community, contributing to the research activities of your program with the mentorship of highly-skilled researchers and teachers.

This checklist is intended to provide you with some of the necessary tools as you prepare to embark on your academic program of study at Laurier. It is not intended to be the final authority on graduate studies policies and procedures; rather, it is a starting point for you. The Graduate Academic Calendar is the official document concerning academic regulations. 

Review the checklist below to ensure your readiness for the start of term. My office staff are here to help you, so do not hesitate to contact us should you require assistance.


Joan E. Norris, PhD, CPsych

 To Do

 More information

Clear conditions on your Offer of Admission

Admission conditions are stipulated in the offer of admission, with specific deadlines. Official documentation indicating successful completion of admission conditions (e.g., official university transcript confirming the undergraduate or graduate degree has been completed with the required academic standing, and containing confirmation that the degree has been granted) must be received in the Faculty of Graduate and Postdoctoral Studies Office by the deadline as stated in the offer of admission. If you are unable to meet the stipulated deadline, you should contact the Faculty of Graduate and Postdoctoral Studies Office as soon as possible to discuss a possible extension of the time limitation.

Official transcripts are required of all candidates who accept an offer of admission. When arranging for an official transcript to be sent to Laurier, refer to the following mailing information:

For the MSW program, direct transcripts to:

Lyle S. Hallman Faculty of Social Work, Attn: Lynn Beney
Wilfrid Laurier University
120 Duke Street W.
Kitchener, Ontario, N2H 3W8

For the MBA/MFin programs, direct transcripts to:

MBA office
Wilfrid Laurier University
75 University Avenue West
Waterloo, Ontario, N2L 3C5

For all other programs, direct transcripts to:

Faculty of Graduate & Postdoctoral Studies
Attn: Meghan Horton
Wilfrid Laurier University
75 University Avenue West
Waterloo, ON  N2L 3C5

Students who have not submitted documentation verifying satisfaction of admission conditions may be deregistered.

Funding Your Graduate Studies 

You are encouraged to prepare a budget to ensure that, taking all known resources into account, you are able to meet your costs while pursuing your graduate degree. If you were offered financial support at the time of admission, be aware that scholarships and awards are applied against your student tuition account and you are responsible for any balance remaining (credit balances are refunded at the end of the first month of each semester). Employment earnings are paid on a bi-weekly basis, typically commencing at least one month into the semester. It is imperative, then, that you have access to sufficient resources to cover at least the first month of your expenses.

If you were offered financial support with your offer of admission, you must enter LORIS (select the Student Awards and Financial Aid tab to accept the funding noted). Students may decline any or all funding offered if they wish.

A direct deposit authorization form must be completed and submitted by each graduate student holding scholarship, bursary or employment funding (TA/RA). Complete and submit the direct deposit form to the Payroll Office.

Submit your Tuition Deposit
(Social Work, Business and Finance students only)

For pre-MBA, MBA, MFIN, PhD (management), MSW, PhD (social Work) only

The tuition deposit is due within three (3) weeks of your response to the offer. A certified cheque or money order payable to Wilfrid Laurier University must be attached to the Confirmation Deposit Form and forwarded by mail.

Contact your department

Undertake preliminary discussions about your graduate coordinator (courses required, timelines for program-specific tasks such as submission of proposal, etc.).

Register for Courses

New graduate students may register for courses for the fall, winter and spring academic terms using the LORIS system. LORIS is open for registration as of May 15 annually.

Pay your Tuition fees

Tuition and incidental fees are posted. Payment options and instructions are located on the Service Laurier webpage.

Activate your Laurier e-mail Email is one of the official means by which the university will communicate with you. Official notices and questions from the university will be forwarded to your Laurier email address, so you must be prepared to access the mailbox at this address.

Update Your Contact information If your contact information changes, you must notify the university (log into LORIS with your Student Identification Number and pin, and select the "Personal Information Menu" tab).

Read the Graduate Academic Calendar The Graduate Academic Calendar outlines general university regulations and policies as they pertain to graduate students on matters pertaining to student, program, and university responsibilities, policies on academic integrity, program-specific admission and degree requirements, course descriptions, academic dates, and more.

Get your Laurier OneCard All graduate students must have a Laurier OneCard. The OneCard is your identification card, meal card, library card, door access card and athletics card. After you have registered, visit the Laurier OneCard Office (located in the lower Concourse) to obtain your OneCard.

Apply to for a parking permit If you need to park on campus for an extended period of time, you must apply for a parking permit for “non-residence” students. Permits are granted by lottery, and applications and their submission deadlines are noted on the Laurier Parking Services website. Alternatively, pay and display lots are available on campus. You can also park on city streets where permitted for a maximum of 3 hours.

Require academic accommodations for disability-related reasons?

If you require academic accommodations, register with the Accessible Learning Centre (ALC).

Save the date for Graduate Orientation 

All incoming graduate students are encouraged to attend Laurier’s annual graduate orientation. Events are held at the Waterloo, Kitchener and Brantford campuses. The scheduled events provide invaluable orientation and professional development opportunities for new graduate students. 

The September 2016 Orientation events will take place September 6-9, 2016. 

Consult the GSA website for information about health and dental plans All full-time and part-time graduate students who are members of the GSA are automatically covered by the GSA Health & Dental Plan. The fees will appear on your tuition invoice for September. Students starting their studies in January are not automatically assessed for the Plan but can self-enrol during the Change-of-Coverage Period in January.

Apply for Awards and Scholarships Students are expected to apply for any awards or scholarships for which they may be eligible. Consult our website concerning application requirements and deadlines for major award competitions each fall which require university pre-selection.

Review the Student – Advisor Discussion Checklist  If you will be under the supervision of a faculty advisor, we recommend you review this checklist that provides a guide for discussing mutual expectations between graduate students and advisors.