Site Accessibility Statement
Wilfrid Laurier University Leaf
July 6, 2015
Canadian Excellence


Appendix A: Detailed information about Navigating the Portal described below, and may be viewed through the following links:

Appendix A: Navigating the Field Placement Portal

I. Logging into the Field Placement Portal

•  Go to: (works best with Firefox and Internet Explorer 6 or higher)

•  Select Login
•  Select Student Login
•  Username: enter your Novell email login
•  Password: enter your Novell email password
•  Click Submit

II. Navigating the Field Placement Portal

Across the top of the Field Placement Portal you will see a number of tabs located in a black bar.

Field Placement

This is the main page, or dashboard. On this page you will see the upcoming, current, and past term, as it relates to your practicum. You will also see your MSW program, whether you are full-time or part-time, and field of study. For example: 935A-MSW-ADVST-FT-IFG refers to a student who is registered as an Advanced standing, Full-Time, IFG student. You will also have access to the following:

My Profile: your profile contains questions that help the practicum office match you for an interview.
Documents & Packages: this is used to upload resumes, certificates, etc. that you would like to share with Practicum Instructors and Field Advisors.
Opportunities to which I qualify: you can view the placements that are open to your program and field of study.
My Interests: you can review the placements you have indicated interest in.

Account Information

This is your personal account information. Please ensure your address, and contact information is accurate.


This feature is currently inactive. To book appointments with staff, please contact


This page contains any applications, forms, or evaluations relevant to your practicum. Agency specific applications or requirements are also provided here.


This feature is currently inactive. Please refer to the Academic Events Calendar on the FSW website.


To logout of the portal.

III. Completing your Profile

The Profile must be completed in order to view the placements that a student qualifies for.  The portal will “Time Out” after 15 minutes. Please scroll to the bottom and ‘Save’ as you complete your profile. To complete your profile:

1. On the main dashboard, click on ‘Incomplete: Click to Edit’ beside ‘My Profile’ (this will remain red and ‘Incomplete’ until all sections are completed).
2. You must respond to all questions. For questions to which you do not have a response, you must indicate n/a. All text boxes must have a response. Do not propose any ‘new placements’ at this time (see section IV).
3. Upload a general, up-to-date resume – please use a general resume that can be shared with a variety of agencies. In the event you uploaded the incorrect resume, you can upload a new resume, however you cannot delete the first resume you have uploaded.
4. Click Save.
5. This will take you back to the main dashboard. If your Profile was completed correctly, ‘Complete: Click to Edit’ will appear in green beside ‘My Profile’. You will now be able to review all the Opportunities to which you qualify.

IV. Reviewing Placements for which you Qualify

Students will be able to view, and show interest in the placement opportunities they qualify for. Placements are open to students based on program (e.g. Advanced standing), stream (e.g. CPPO int.), and status (e.g. Part-time). Please note: New placement opportunities will be added on the portal until the portal closes. Please visit the Important Dates webpage to determine when the portal will close. To review the placements you qualify for:

1. On the main dashboard, beside ‘Opportunities to which I qualify’, click on ‘View Opportunities’.

2. You will see ‘All Placement Opportunities’ that are open for your program and field of study. You can save, delete, or show interest in any of these placements.

3. Click on the blue box to view the details of a Placement Opportunity. This will open in a new window. You will be able to view detailed information about each placement. Students are expected to review each placement prior to showing interest.

4. Click on the star to save a placement. This does not mean you are interested in this placement. It is only saved so you can review it later. Students are encouraged to filter opportunities by saving placements that they may be interested in. All placements you star will be saved under the ‘My Saved Postings’ tab.

5. If there are placements you are not interested in, click on the X. These will be stored in the ‘Not interested Postings’ tab.

V. Showing Interest in a Placement Opportunity

Students must carefully review a placement opportunity prior to showing interest. For questions about a particular placement please contact for any clarification or visit the agency’s website. Students cannot contact an agency or arrange meetings with agencies to learn about the available opportunities, set up an interview or meeting with an agency, or arrange their own placements.

Review your saved placements and select 10 placement opportunities that you would like to show interest in. There is no limit to the number of agencies that you are interested in, if you would like to be considered for more than 10 opportunities.

Showing interest helps the Practicum Office consider you for placements you are interested in. It does not guarantee you will be placed with that agency.

To show interest:

1. Click on the blue box to view the details of a Placement Opportunity. This will open in a new window. Under the ‘Info’ tab, you will be able to view detailed information about the placement.
2. Click on the ‘Show Interest’ tab.

3. Click: I'm interested in being considered for this placement

4. You have now shown interest in a placement opportunity.

5. You can review all placements you have shown interest in by going back to your dashboard. You will now see a new tab, ‘My Interests’, that has been added once you show interest in a placement opportunity. You can review all opportunities you have shown interest in by click on ‘Review my Interests’

6. If you are no longer interested in a placement opportunity, or to remove a placement from your ‘My Interests’ list:

     a. Go to the main dashboard
     b. Click on ‘My Interests’
     c. Click on the blue box beside the placement you want to remove from your interests
     d. Click on the ‘Show Interest’ tab
     e. Click on the tab, ‘Remove Interest’
     f. Click ‘OK’ in response to the pop-up question.

VI. Learning about your Placement

The Practicum Office will inform you once you have been matched with a placement for an interview. To learn about your placement:

1. Log into the portal
2. On the main dashboard, under ‘Opportunities to which I qualify’ – You will notice that it will say ‘You have been placed’; click on ‘View Placement’.
3. You will see three tabs: Info, Map, and Placement Record.
4. Click on ‘Placement Record’. This will provide you detailed information about the placement including dates, Practicum Instructor and Field Advisor contact information.
5. Contact the listed ‘Staff Contact’ and primary Practicum Instructor to set up an interview.

Appendix B: WSIB

Completing the WSIB Form: Please read carefully, as the following information has recently changed as per new procedures outlined by the Ministry of Training, Colleges & Universities. We will no longer be using the Work/Education Placement Agreement (WEPA) form.


Students are required to submit a completed Student Declaration of Understanding form. By signing this form, students are confirming that they understand that WSIB or private insurance coverage will be provided through the MTCU while they are on a placement arranged by the university as a requirement of their program of study.

This form must be submitted to the Practicum Office within the first week of practicum.

Please note: Students cannot continue in placement if this form is not submitted by the deadline.


Agencies are required to submit a completed Letter to Placement Employers. By signing this form, agencies are confirming their understanding of their responsibility to protect Student Trainees from health and safety hazards in the workplace and to ensure appropriate supervision during their placement. They are also agreeing to report workplace injuries to Laurier immediately.

This letter of understanding only needs to be completed once for each placement employer.

Student & Agency

A Safety Orientation Checklist
must be completed by the Practicum Instructor and the Student Intern. This checklist may be used to document health and safety orientation provided to a student prior to exposure of hazards.

If an agency is training a group of students, one checklist may be submitted for all students. Please attach a list of student names and signatures.

This checklist, or an alternate form of documentation, must be submitted for each new student(s), within the first week of practicum.

Please note: Students cannot continue in placement if this form is not submitted by the deadline.

All WSIB coverage forms can be submitted to the Practicum Office via email (, fax (519-888-9732), or hard copy (brown mailbox across from the elevator on 4th floor of the FSW).