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Wilfrid Laurier University Leaf
June 24, 2016

Canadian Excellence

Scanning Information and Procedures



SCANTRONS

When submitting scantrons to the Scantron Office, please print,†fill out, and include the
Scantron Checklist Form found here.


GENERAL INFORMATION:
Scantron forms are ordered by the user through Printing & Distribution Services. The Scanning Office does not stock, purchase or supply optical scanner forms. Standard format optical scanner forms currently supported are: - F-288-PAR-L, 200 questions, 5 choices each and WLU Teaching Evaluation form.

PROCEDURE FOR DROPPING OFF EXAMS:

IT IS SUGGESTED THAT PROFESSORS KEEP A ROSTER OF WHO ACTUALLY WROTE THE EXAM OR CHECK OFF THEIR CLASS LISTS BEFORE SUBMITTING THE OPTICAL SCAN SHEETS FOR PROCESSING.

All exams need to have an answer key (the same scan sheet used for the exam with the answers are filled in, no ID number).† On the answer key list, the professorís name, phone number, and email address.
- The scanner can have multiple responses on one answer, either:† A+B; A or B.† Please note on the Scantron Checklist Form, if applicable.
- All sections are to be separated and clearly marked, if the professor wants individual section results.
- Please count of the number of exams to expedite the exam process.
-†Students must use an HB pencil and mark bubbles clearly.
-†Students must mark last name, first name, ID number (front and back) and test form letter on their answer sheet.

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Cards are to be dropped off at one of two locations;(examsscan@wlu.ca), extension 4411.
* In Person to the Scanning Office, 202 Regina St., 2nd Floor, Office of Enrolment Services - Monday to Friday 8:30 am to 4:30 pm.††
* A drop off slot is also available at room R264, 202 Regina Street. Envelopes can be dropped through the mail slot on the door.
* PLEASE NOTE - Until further notice the Drop Box at the Library will be unavailable due to construction at that location.

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- The Scanning Office tries to have a 48-hour turnaround but it cannot be guaranteed because of fluctuation of exams coming in to be processed.† Exams are processed in order of drop off.
- Once the exams are processed, the scantron clerk will send the results via email.† These results can be further manipulated by the professor in whatever software program that person chooses.

The professor will be emailed four files:
1) an .xls file (Excel) which contains the ID number, Student name, and score
2) a .csv file which contains the ID number, student name, and score
3) a .pdf file which contains the student response data.
4) a .pdf file that contains statistical analyses (frequencies and statistics) on the questions.

- Originals are sent back to the professor by interoffice mail.


†CHECKLIST (prior to sending scantron cards to be scanned):
-† Answers filled out on the answer key in bubbles†
-† Professorís Name written on Key
-† Professorís Email Address written on Key
-† Professorís Extension written on Key
-† Number of Exams that are being submitted written on Key
-† Test Form Letter (A, B, C, D) in bubble on the back of the Key, if applicable
-† Please include a note if there are any special instructions eg. if 2 answers marked, must students answer both, or one or the other answer; scan multiple sections together or separately
-† All Forms are front facing and optical scan marks down the left side of the page
-† Scantrons should be delivered secured by a clip, or elastic and preferably placed in an envelope
-† All Students have ID number bubbles filled out on the†front of the card
-† All Students have marked the Test Form Letter if applicable
-† You have called 4411 or emailed examsscan@wlu.ca to arrange a time to drop the exams off. During final examination time periods the drop boxes are checked daily, but exams come in more sporadically other times of the year, so a call or email is appreciated.

CONTACT:

Extension 4411, or 6370† examsscan@wlu.ca† (general information on scanning; to make scanning arrangements.)