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Wilfrid Laurier University Human Resources
March 3, 2015
Canadian Excellence

New Hire Information

Welcome from the President!


Welcome to Laurier! By joining the university you are now part of an exciting multi-campus institution known for its academic strength, vibrant sense of community and a rich heritage that dates back more than 100 years.

At Laurier, we are very proud of the quality of our faculty and staff. Our success as a post-secondary institution is due to the outstanding employees who are committed to working together to make Laurier one of Canada’s top universities. We believe that Laurier is one of the best employers in the country, and we are delighted that you have joined us.

As a member of the Laurier community you will help the university continue to exceed its traditionally high standards and to make positive contributions to the lives of our students.

Once again, I congratulate you on becoming a part of the Laurier team. I wish you the best of luck and success in your new position.


Dr. Max Blouw
President and Vice-Chancellor


First Day at Laurier for Staff

· Plan to arrive to your workspace at 8:30 am, unless otherwise specified by your manager.

· Dress at Wilfrid Laurier University is business casual.

· Plan to have your picture taken for your Laurier OneCard which is your staff identification card.

· Your manager will review with you office scheduling procedures around lunch breaks and vacation time.

· A parking pass application will be available on your first day at Laurier. (Please print your vehicle owners license) For information about parking on campus, please visit the parking services website.

· During your first week you will have a meeting with Human Resources to review the paperwork that was sent to you in your new employee package which includes payroll information and benefits/pension if you are eligible. 

If you are going to a meeting in a different building and don’t know how to get there, please view our campus map or take a virtual tour.

Office of the President

On the Office of the President website, you will find fundamental information about Wilfrid Laurier University:

President's Biography
Listing of the Senior Administration Team
Values, Vision, Mission and Guiding Principles

University Governance

 Board of Governors

 The University is governed by a bicameral system, consisting of the Senate and the Board of Governors, both of which are administered by the University Secretariat. The powers of the Board of Governors are determined in Section 12 of the Wilfrid Laurier University Act of 1973 as amended in 2001.

The Act gives the Board of Governors the power of government of the university and the control of its property and revenues.  The conduct of its business and affairs, except with respect to matters assigned by the Act to Senate, is vested in the Board of Governors.  The Board has all the powers necessary or convenient to perform its duties and to achieve the objectives of the university.


 The University is governed by a bicameral system, consisting of the Senate and the Board of Governors, both of which are administered by the University Secretariat.  The powers of the Senate are determined in Section 19 of the Wilfrid Laurier University Act of 1973 as amended in 2001.  The Act gives Senate the power to establish the educational policies of the University and to make recommendations to the Board of Governors with respect to any matter relative to the operation of the University.

Senate meets approximately 8 times each year.  There are also 12 Senate Standing Committees, which perform a wide variety of tasks, including the following: evaluating requests for new programs and the modification of current programs; overseeing the program review process; evaluating Senate by-laws and regulations; considering the University’s fiscal responsibility for maintaining academic programs; reviewing policies and priorities in regards to information technologies, instructional development, research and student life; reviewing and making recommendations on applications for promotion and tenure; considering student appeals; and considering nominations for honorary degree recipients.

Tech Stuff

There are a numbers of new programs that you will be getting used to as you settle into your new position! Listed below are resources for some of the tools that you will be using:

 Tool:  Use:  How to Access: Help:
 Groupwise Staff/Faculty Email Groupwise will be installed on your desktop or can be accessed off campus via this link: Employee Helpdesk ext. 4357
 LORIS Access your pay stub & Enter your leave report Procedure Manual
 BANNER This is the core administrative system used for Students, Human Resources, Payroll, Alumni Relations, Development and Finance. Employee Helpdesk ext. 4357
 Millennium Financial Tool for financial information and reporting. Brennan Reniers extension 6348
 Staff Directory (eGuide) Directory to find staff extensions and emails Switchboard extension 0
 Cognos Cognos is an end user reporting tool   Niru Philip extension 3765

For general information technology questions, please contact the Employee Helpdesk at extension 4357.

If you forget your password for your account, please email to request a reset.

Services that are available to you on campus!

As a university, there are many departments that extend services to staff:

Department: Services Website:
Aboriginal Student Centre -Elder and Aboriginal agency referrals
-Access to smudging
-Aboriginal Student Centre library resources
-opportunity to attend and participate in Aboriginal Awareness Week and other Aboriginal events
-custom training and workshops for courses, groups, or departments
Alumni Relations
Corporate Discounts
Athletics & Recreation Employees can purchase  a membership to use the gym, pool, classes and much more...
Career Development Centre As an employee you have access to use the extensive services provided by the Career Development Centre- follow the link to get more information.
Diversity & Equity Check out this website for information about diversity, employment equity, accessible learning, the multi-faith resource team.
Learning & Organizational Development As a employee, there are numerous learning opportunities offered to you. Check out the website for programming information.
 OneCard Office This is your Identification Card - follow the link to get information on how and where to use it.
 Parking Services If you wish to park on campus you have to purchase a Parking Permit.
 Campus Tour

Get familiar with our campus by:

Scheduling a Campus Tour with the Ambassador's 


Virtual Campus Tour

Sustainability Office

This exciting office opened in January 2010 and offers opportunities for staff to get involved!

Travelwise (

- Carpooling database
- Discounted bus pass
- Emergency ride home
- Laurier also has a reserved spot for community carshare users/cars
Community gardens
- Laurier weekly CSA veggies and herbs (community shared agriculture)
- gathering spaces with outdoor furniture
Laurier Farmer's Market
- Weekly in the Concourse (
E-waste & battery disposal
The Laurier Sustainability Map highlights important sustainability features and services on campus
The Laurier Green Guide provides information to new students, staff, and faculty on sustainability resources at the university and in the wider community. It also includes helpful tips on living more sustainably.
Payroll Forms for New Employees

All employees will need to fill out the following forms in order to be paid properly.  Please submit all completed forms to payroll by the due date noted on the appropriate payroll schedule to be paid on time.

Direct Deposit Authorization Form

Federal Tax Credit Return Form

Provincial Tax Credit Return Form

New Employee Training Programs

As a new employee, you will be required to participate in training programs in addition to your job specific training that is offered by your department. These include:

Department:  Training:  Contact Person:
Human Resources New Employee Orientation & Benefits Sign Up is scheduled during your first week of employment.

 Joanne Roberts ext. 4371

Stacey Hawkins ext. 4372

Lisa Carson ext. 5612

Diversity & Equity Office Accessibility for Ontarians with Disabilities Act (AODA)Training Dana Gillett ext. 4469
Safety, Health, Environment &
Risk Management Office
The Training Requirements document details mandatory training as well as recommended training by position. Donna Kubica ext. 2875
Financial Services  Broader Public Sector Procurement and Expense Training for all staff and faculty that partake in procurement or submit expense claims  Nicole Gerry ext 6348
BANNER and Cognos
Please open the link to the chart and contact the appropriate person

Getting Involved

At Laurier, there are several occasions to get involved in the campus life. Normally, the host department will send out a request via email to request volunteers. Some annual events include:

 Department:  Event:
 Ceremonies & Events Office  Convocation
 Student Recruitment  Laurier Day
 Sustainability Office within Physical Resources  Sustainability Office Volunteer Opportunities
Employee Success Factors

In September, 2010, Wilfrid Laurier University introduced Employee Success Factors that reflect Laurier’s values, vision and mission statements:

A successful employee... 
-Collaborates to promote team and organizational success
-Seeks opportunities for continuous improvement
-Values relationships and community
-Supports a culture of service
-Models leadership and accountability

The Success Factors provide a foundation for many aspects of the Laurier employee experience. Together, they reflect an important set of criteria against which we can evaluate and strive to improve ourselves thereby continuously strengthening our organization. It all begins with us as individuals.

Follow this link to get detailed information about the Employee Success Factors.