Site Accessibility Statement
Wilfrid Laurier University Waterloo Convocation
July 2, 2015
 
 
Canadian Excellence

Information for Graduates



The Laurier community gathers every June and October to celebrate the awarding of degrees at Convocation. Use this Convocation Checklist to help you complete the journey and enjoy your day to the fullest.





STEP 1 – Apply to Graduate

Your first step to your Convocation is to complete an application to graduate through LORIS under the Student Services Tab. For further details please click here.

Important Dates:


Spring

Fall

Application Deadline

January 15th (Graduation Fee: $23.15)

August 1st (Graduation Fee: $23.15)

Late Application Deadline

January 16th – April 15th (Graduation Fee: $81.10)

August 2nd – October 1st (Graduation Fee: $81.10)

No Applications are accepted after the final deadline

You are required to apply to graduate regardless of whether you intend to participate in the scheduled ceremony events. If you are unable to attend Convocation please click here.

 
STEP 2 – Ensure that you’re Eligible

Once you’ve applied to graduate check LORIS to find out the status of your application under Unofficial Record of Course Work and consult with your academic advisor to verify your eligibility to graduate. The status of your application will not change until all final grades have been received.

For your application to be successful you must have completed all courses, met all GPA requirements and paid any outstanding fees on your account.

Participation cards will not be mailed. An e-mail will be sent to those who have been cleared to graduate approximately 2 weeks before the ceremony to confirm the degree, program, date and time of the ceremony.If you do not receive this e-mail please check your junk folder.

Participation cards will not be available to those who have a hold on their account or have not been cleared to graduate.

 Candidates who have been cleared to graduate by the second week of September will appear on the final draft of the Convocation program which will be posted to our website one week prior to the event.

 
STEP 3 – Confirm the date and time of your Ceremony

Review the list of ceremonies to locate the date, time and location of your Convocation ceremony. Please note that dates and times are subject to change, any changes will be communicated via e-mail two weeks prior to the ceremonies. For a complete list of ceremony times please click here.

You can also confirm your ceremony date through LORIS. Please check under the Unofficial Record of Course Work.

If you have any accessibility concerns or require accommodations to fully enjoy your ceremony please contact us via convocation@wlu.ca or 519.884.0710 ext. 3139.

 
STEP 4 – Gown Rental and Academic Regalia

PhD and DMin Candidates must reserve their Academic Regalia with the Bookstore six weeks prior to graduation. The rental fee is $115.

For your convenience, Undergraduate and Master’s degree candidates, who have been cleared to graduate, will be able to rent their required Academic Regalia online prior to their convocation date. The rental fee is $25.

Prior to your ceremony, an email will be sent to your Laurier email account with a link to the ticketing and rental website, along with the cut-off date for online payment. Your rental fee of $25 rental must be brought with you on the day of your ceremony if you do not pre-pay online. Cash is preferred for any convocation day rentals.

For more information regarding gown rentals please visit the Bookstore’s website.


 
STEP 5 – Request Guest Tickets

Guests do not require tickets to attend the fall ceremonies.

Doors will open 1 hour prior to the ceremony at which time your guests are invited to select their seats.

 
STEP 6 – Prepare your guests

If needed, make accessibility arrangements for seating and parking by completing the online form.

Do you have guests coming to celebrate from out of town? For a list of accommodations please click here. Do you have international guests attending your ceremony? For instructions on how to invite family members to Convocation from countries that require a visa to enter Canada please click here.

If you are an international student and have guests from out of the country attending your ceremony please e-mail convocation@wlu.ca with the country your guests are arriving from.

For more details to share with your guests please visit here.

Is there a special someone who helped you get to graduation day?  Tell them how much you appreciate their support by making a Class of 2015 Gift - your donation will support Laurier's Student Emergency Bursary Fund. Your message of thanks will appear on the life feed at Convocation for your parents, friends and professors to see, prior to your convocation ceremony. Visit www.wlu.ca/classgiving  for more details.



 
STEP 7 – Invite a Faculty member

Has a faculty member inspired you or had a wonderful impact on your University career? Invite them to your ceremony using our personalized e-vite.

 
STEP 8 – Your big day (notes for you)

Plan to arrive 1.5 hours in advance of the ceremony to:

  • Collect your participation card in the Hauser Haus on the second floor
    • Once you collect your participation card, please spell your name phonetically on the card. Do not completely cross out the correct spelling of your name rather draw a single line through it.
  • Rent or collect your gown and hood in the  Hauser Haus on the second floor
    • Undergraduate and Master’s degree candidates do not require pre-booking. If you have pre-booked your gown and hood online please bring a copy of your receipt with you. If you have not pre-booked your regalia, you must have the $25 rental fee with you.
    • PhD and DMin Candidates must reserve their Academic Regalia with the bookstore six weeks prior to graduation. The Rental Fee is $115.
    • Your gown must be returned the same day as your ceremony.
  • Line up for the procession in the Skater's Lobby
    • The Marshal will give line up instructions based on the number found on your participation card
    • Do not bring personal items with you to the procession
  • At the ceremony:
    • A photographer from Grad Images will be taking on-stage photos of all graduates. Proofs will be viewable at https://www.gradimages.com. Grads will receive an e-mail when the proofs have been posted.
  • Following the ceremony:
    • Return your gown and hood in the Hauser Haus
    • Collect your class composite if you have had your photograph taken by LifeTouch Photographers and have paid your sitting fee.
    • Faculty receptions will be hosted on campus following each ceremony. Graduates, family and friends are all encouraged to attend the celebratory receptions.
 
STEP 9 – Your Big Day (notes for family and friends)

  • Arriving at the ceremony:
    • Guest parking is available at the Complex and across the street in the Diamond Parking Lot.
    • Doors will open an hour prior to the ceremony’s start time for guests to select their seats.
    • Guests for whom accessible seating has been arranged are asked to identify themselves to volunteers to be directed to their seats
  • Presents for your new graduate:
    • Giftware, grad rings and Laurier clothing can be purchased through the Bookstore. Flowers, grad rings and other memorabilia will be available for purchase at the facility.
    • Degree frames may be pre-ordered or purchased on the day of Convocation. Proceeds on frames Purchased day-of help to support student programming and event. During and after the ceremonies volunteers from the Student Alumni Association will be present to offer complimentary degree framing on site. Please direct any questions to saa@wlu.ca
  • Photos of your new graduate:
    • A photographer from Grad Images will be taking on-stage photos of all graduates. Proofs will be viewable at https://www.gradimages.com . Grads will receive an e-mail when the proofs have been posted.
    • There will be a designated area for family and friends to take photos.
  • Following the ceremony:
    • Faculty receptions will be hosted on campus following each ceremony. Graduates, family and friends are all encouraged to attend the celebratory receptions.
 
STEP 10 - Services After Graduation

Laurier offers many services to its graduates!  Please visit the following sites for more information:

Wilfrid Laurier University Alumni Association (WLUAA) - After you graduate you automatically become a member!  Visit the website to find out about all the advantages to being a Laurier Alumnus/Alumna.

The Career Centre  - Visit this website to learn more about Laurier's Career Development Centre which can help you plan for life after university. The Career Centre exists to ensure that career development is an integral part of your Laurier experience and works with students and alumni of every discipline. As a Laurier graduate, you have life-long access to the programs and services offered at the Career Centre. As a new graduate, you may be interested in our Alumni Employment Service and Alumni Sharing Knowledge programs.

Continuing Studies - Visit this site to find out about all of the programs designed for you to continue your learning here at Laurier.