Updated: Sept. 15, 2021
Frequently asked questions about:
The decision to require vaccines was made by university leadership with endorsement from Brant County Health Unit and Region of Waterloo Public Health. Requiring proof of vaccination was also recommended to all Ontario postsecondary institutions by the Council of Medical Officers of Health and directed by Ontario’s Chief Medical Officer of Health.
All organizations in Ontario are required to comply with any recommendation issued by or in consultation with the Chief Medical Officer of Health (Ontario Regulation 577/21). On Aug. 17, Ontario universities were directed by the Chief Medical Officer of Health to have a mandatory vaccination policy. On Aug. 24, 2021, the Council of Ontario Medical Officers of Health, in consultation with the Chief Medical Officer of Health, strongly recommended that universities implement policies requiring full vaccination against COVID-19 for all individuals involved in any in-person activities on campus (students, staff, faculty, contractors, and visitors), with rare exceptions for those individuals who cannot be vaccinated due to medical and other protected grounds under the Ontario Human Rights Code. Laurier’s mandatory vaccination program complies with these recommendations.
Laurier students and employees must provide proof of vaccination or submit a request for an exemption for medical or human rights grounds by Sept. 7, 2021 before they can attend any Laurier campus or location. Anyone who is not yet fully vaccinated, or has an approved exemption, will be required to participate in a regular rapid testing program and provide confirmation of negative test results in order to attend campus. The university expects that all students, faculty and staff will have received their second vaccination no later than Oct. 8 unless they have an approved exemption.
Wilfrid Laurier University considers people to be fully vaccinated two weeks after the second dose of any combination of a Health Canada or World Health Organization approved vaccine. The university expects that all students, faculty and staff will have received their second vaccination no later than Oct. 8 unless they have an approved exemption.
Wilfrid Laurier University will require all students, staff and faculty to be fully vaccinated. Anyone who is not yet fully vaccinated, or has an approved exemption, will be required to participate in a regular rapid testing program and provide confirmation of negative test results to attend campus this fall. The university expects that all students, faculty and staff will have received their second vaccination no later than Oct. 8 unless they have an approved exemption.
Students and employees who are unable to be vaccinated for reasons related to their medical condition or to a sincerely held belief related to religion/creed may request for exemption using the exemption forms provided online. All employees and students who do not have a valid exemption as per above, are required to receive their second dose by no later than Oct. 8, and therefore be fully vaccinated by no later than Oct. 22. The university is in the process of finalizing its policy on mandatory vaccination. More information will be available shortly, including consequences for non-compliance. While the university implements its mandatory vaccination policy and rapid testing program, a reminder that all faculty staff and students must complete the daily self-assessment process through the SafeHawk app indicating they are symptom-free and abide by all existing health and safety policies and procedures to attend campus. The rapid testing program will be implemented the week of Sept. 13 and will be required for those who are not yet fully vaccinated to attend campus.
Laurier is requiring all faculty, staff and students to have a Health Canada or World Health Organization approved vaccine. International students can contact email@example.com (Waterloo campus) or firstname.lastname@example.org (Brantford campus) with specific questions.
All university students or employees planning to attend a Laurier location this fall are required to provide proof of vaccination. Processes for visitors and contractors are being confirmed and will be shared once finalized.
Please contact public health for guidance through their website or by calling the Provincial Vaccine Information Line (available in more than 300 languages) 1.888.999.6488 (TTY: 1.866.797.0007). If you are an international student who is unable to access your information, please contact email@example.com.
A Vaccination Passport section is included on the SAFEHawk app. You can upload your vaccine receipts to indicate that you are fully vaccinated, which will provide you with an approved vaccine passport to attend Laurier’s Brantford or Waterloo campuses, or other locations, including in Kitchener, Toronto and Milton. Note that you will still be required to conduct a daily COVID self-assessment and follow Laurier’s health and safety protocols and policies. Web-based access will be available for those without access to a mobile phone.
You can upload your documents in any language and they will be translated for you.
A Vaccination Passport section is included on the SAFEHawk app. You can upload your proof of first dose of a double-dose vaccination between Aug. 30 and Sept. 7. You will need to update the Vaccination Passport and upload proof of your second vaccination as soon as you have received the second dose and are fully vaccinated. Note that during the transition period until you are fully vaccinated, you will be entered into the university’s rapid testing program, which will require you to conduct regular testing and confirm your results through the app before attending any university location.
Full details about rapid testing requirements and processes, which will be supported by the university, will be shared directly with those who are not yet fully vaccinated. Note that information will only be collected, used and retained as required to fulfil COVID requirements and access will be limited to key individuals in the university.
Only students who plan to attend Laurier’s locations this fall will be required to provide proof of their vaccination status by Sept. 7.
Yes, please upload your proof of vaccination through the SAFEHawk app after Aug. 30 to receive a vaccination passport.
No, the mandatory vaccine program is being managed centrally through Human Resources and the Student Wellness Centre, and you will not be required to show your vaccine passport or disclose your vaccine status to your instructors, staff, managers, colleagues or fellow students.
While the university implements its mandatory vaccination policy and rapid testing program, a reminder that all faculty staff and students must complete the daily COVID self-assessment through the SafeHawk app indicating they are symptom free and abide by all existing health and safety policies and procedures in order to attend a Laurier location. The rapid testing program will be implemented the week of Sept. 13 and will be required for those who are not yet fully vaccinated in order to attend campus.
Note that information will only be collected, used and retained as required to fulfil COVID requirements and access will be limited to key individuals in the university. Your managers, instructors and colleagues or fellow students will not have access to your vaccine status.
Yes. Anyone who is unable to be vaccinated due to medical reasons or other grounds protected under the Ontario Human Rights Code will be able to submit a request for exemption through the forms provided on the SAFEHawk app Vaccine Passport section. Assessment of the exemption requests will be completed by Human Resources for employees and the Wellness Centre or Dean of Students’ Office for students. You will be required to follow the additional health and safety protocols and rapid testing program requirements outlined by the university and in line with recommendations from public health to attend campus. Full details about rapid testing requirements and processes, which will be supported by the university, will be shared directly with those who are not fully vaccinated.
A Commissioner of Oaths is an individual with authority to administer oaths, affirmations and declarations. Commissioning a document verifies its integrity and is common in a range of commercial and legal transactions. In Ontario, a number of individuals may commission an oath or affirmation, including lawyers and paralegals, as well as clerks, deputy clerks, treasurers and deputy treasurers of municipalities. You can find further information for the Region of Waterloo and for the City of Brantford. There will typically be a nominal fee involved for the service.
The Ontario Human Rights Commission has noted on its FAQ page that “a singular belief or personal preference against vaccinations or masks does not appear to be protected on the ground of creed under the Code.” Only beliefs, convictions, and practices rooted in a creed or religion are protected. In order to engage the protection of the Ontario Human Rights Code against discrimination because of creed, an individual must demonstrate that they sincerely believe that a certain practice or belief is experientially religious in nature and that belief must have a nexus with a religion. Secular, socially based, or conscientiously held beliefs are not protected under the Code and will not be approved as an exemption to the university’s mandatory COVID-19 vaccination requirement.
If you are not yet fully vaccinated, you will be entered into the university’s rapid testing program and will need to test negative for COVID before attending Laurier’s campuses or locations until such time as you are fully vaccinated or during the period of your vaccination exemption. You have until Oct. 8 to receive your second vaccination or to have an approved exemption. Everyone will be required to follow Laurier’s face-covering policy and all other health and safety protocols and policies, including daily self-assessment and reviewing the educational materials addressing the COVID-19 vaccine and benefits of vaccination. More information will be provided on testing as it is confirmed.
Students and employees who are not fully vaccinated will be enrolled in the rapid testing program and test kits will be made available by the university through the government StaySafe program. Further details about test kits and testing requirements will be communicated to those in the program after Sept. 7.
Web-based access is available for those without access to a mobile phone.
For many courses in the fall, there are in-person and remote or online sections available. Subject to availability of spaces, students may select the section that best meets their needs. However, many courses are offered only in-person and remote sections of these courses will not be created in order to accommodate students who are not vaccinated. For planning purposes, students should note that Laurier’s intention is to return to regular, in-person operations by the start of winter term and we expect that there will be a requirement for vaccination or approved exemption to attend in-person classes in winter term.
The university expects that all students, faculty and staff will have received their second vaccination no later than Oct. 8 unless they have an approved exemption. For information about online options for mid-terms, you would consult with your instructor on the options available. For a final exam, normal deferred exam procedures would apply.
Yes. Currently, Laurier’s face-covering policy and all other health and safety protocols and policies, including daily self-assessment, apply to anyone attending campus regardless of their vaccination status.
Staff, faculty and students can register for an appointment through Ontario’s booking portal.
The Student Wellness Centre on Laurier’s Waterloo campus is also hosting COVID-19 immunization clinics for students, faculty and staff throughout the summer and fall.
Brantford students can find vaccination clinics through the Brant County Health Unit (BCHU) vaccination website.
The Government of Ontario is the best source for information about Ontario’s vaccination program.
The Provincial Vaccine Information Line is available in more than 300 languages 1.888.999.6488 (TTY: 1.866.797.0007).
Laurier will provide additional information regarding testing protocols as they are confirmed.
More information for those with symptoms or who have tested positive for COVID-19 can be found in our health and safety information.
The vaccine passport is based on your vaccination status and the results of your current daily self-assessment is based on your current symptoms. A past positive test will not influence your results.
The SafeHawk app was reviewed through the university’s privacy and security impact assessment process and approved for confidential/restricted information. App Armor, the company providing the app has privacy and security processes in place that meet the university’s legal obligations under the Ontario Freedom of Information and Protection of Privacy Act (FIPPA) and university policies and standards.
Proof of vaccination information will be securely destroyed within one month of the end of the vaccination program unless we are required to retain the information for a longer period to comply with legal obligations or public health directions. For those in the COVID rapid antigen COVID testing program, personal health information will be collected and retained in the Student Wellness Centre in accordance with the Personal Health Information Protection Act and retention policies relating to personal health information.
The mandatory vaccine program is being managed centrally through Human Resources (for employees) and the Student Wellness Centre (for students). The personal information will be accessed by university employees who need to review it to administer the vaccine passport process. Access will be on a “need to know” basis. Information may be shared with public health if required to comply with legal obligations. Provincial and regional COVID requirements are changing frequently however, which could potentially impact how we use and share the information.
We understand that each decision made by Laurier as part of our recovery efforts has a personal impact on our community members. We remain committed to the guiding principles of our recovery work with the health and safety of our students, staff and faculty at the forefront:
If you have any questions related to Laurier's vaccinations requirement, please reach out to firstname.lastname@example.org.
Employees: If you have any questions related to the COVID-19 vaccination requirement, please reach out to email@example.com.
We see you are accessing our website on IE8. We recommend you view in Chrome, Safari, Firefox or IE9+ instead.×