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University-level policies are those policies approved by the Senate, Board of Governors or president with broad application to Laurier community members and visitors.
The University Secretariat provides support to the community with respect to the development, revision and interpretation of university-level policies. The Secretariat is also responsible for keeping the official record of current university-level policies, which are housed in the offices of the Secretariat.
This website is a convenient reference for community members. If you require any assistance finding or interpreting a policy, please contact us.
All Policies and Procedures
- 1.1 Policy on University Policies and Procedures
- 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
- 2.2 Approval of New Undergraduate and Graduate Programs
- 2.3 Academic Accommodation of Students with Disabilities
- 2.5 Policy on Academic Disruption
- 2.7 Policy on Continuing Studies Certificate Programs
- 2.8 Honorary Degree and Order of Wilfrid Laurier University Policy
- 3.1 Telephone Services (revoked)
- 3.3 Web Governance Policy
- 3.4 Data Classification and Information Management (superseded by policies 9.4 and 10.4)
- 4.2 Surplus Disposal
- 4.3 Use of Office Space by External Agencies
- 4.4 Alcoholic Beverages
- 4.5 Building Hours and Access Policy
- 4.6 Temporary Signs and Notices
- 4.7 Performance Facilities (revoked)
- 4.8 Visitor Accommodation (revoked)
- 4.9 Flags
- 4.10 Booking of University Space and Facilities
- 4.12 Key Control Policy (revoked)
- 4.13 Sustainability Policy
- 4.14 Capital Planning Policy
- 4.15 Capital Budgeting Policy
- 4.16 Capital Debt Policy
- 5.1 Business Expenses
- 5.2 Budget Planning
- 5.6 Selection of Financial Service Providers
- 5.7 Signing Authority Policy
- 5.9 Ethical Purchasing
- 5.10 Supply Chain Code of Ethics
- 5.11 Procurement and Tendering Policy
- 5.12 Investment Policy for University Funds
- 5.13 Retention of External Legal Counsel
- 5.14 Safe Disclosure
- 5.15 Merchant Card Use Policy
- 5.16 Enterprise Risk Management Policy
- 5.17 Policy for WLU Pension Plan Expenses
- 5.18 Fraud Policy
- 5.19 Divestment Requests Policy
- 6.1 Prevention of Harassment, Discrimination and Sexual Misconduct
- 7.1 Environmental/Occupational Health and Safety
- 7.2 Animals on Campus
- 7.3 Firearms and Offensive Weapons
- 7.4 Lost and Found
- 7.5 Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings
- 7.6 Policy on University Closing Due to Severe Weather
- 7.7 Radiation Protection
- 7.8 Smoke Free Policy
- 7.9 Travel by Administrative Officers
- 7.11 Emergency Management
- 7.12 Open Flames on Campus
- 7.13 Contract Labour
- 7.14 Indigenous Use of Traditional Medicines
- 7.15 Working Alone
- 7.16 Laboratory Safety
- 7.17 Biosafety
- 7.18 Workplace Violence Prevention Policy
- 7.19 Drone Use Policy
- 7.20 Fitness for Work Policy
- 7.21 Cannabis Policy (expired)
- 7.22 COVID-19 Face Covering Policy (paused)
- 7.23 COVID-19 Mandatory Vaccination Policy (paused)
- 8.1 Conflict of Interest Policy
- 8.2 Approval for Administrative Research Projects Using Human Subjects
- 8.3 Conferring Emerit Status on Retired Faculty and Professional Librarians
- 8.4 Employment Equity
- 8.5 Part-time Teaching by Staff Members
- 8.7 Employment Accommodation Policy
- 8.8 Tuition Reimbursement Policy
- 8.10 Accessible Service Policy for Persons with Disabilities
- 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees (revoked)
- 8.12 Adjunct Faculty Policy
- 8.13 Volunteer Policy
- 8.14 Flexible Work Policy
- 8.15 Disconnecting from Work Policy
- 8.16 Electronic Monitoring Policy
- 8.17 Employee Indemnification Policy
- 9.1 Use of Information Technology
- 9.2 Principles that Govern the Selection, Implementation and Application of Information Technologies and Services at Laurier (revoked)
- 9.3 Classroom Use of Electronic Devices
- 9.4 Information Security Policy Statement
- 9.5 External Information Technology and Cloud Services
- 9.6 Use, Procurement, and Development of Generative Artificial Intelligence
- 10.1 Privacy Protection and Information Access Policy
- 10.2 Student Academic Record
- 10.3 Responsible Use of Video Surveillance
- 10.4 Information Governance
- 11.1 Establishment, Operation and Review of Research Centres
- 11.2 Contract Research
- 11.3 Ownership of Student-Created Intellectual Property
- 11.4 Equipment and Materials Purchased through Grants and Contracts
- 11.5 Use of Animals in Research, Testing and Teaching
- 11.6 Financial Administration of Research Awards and Contracts
- 11.7 Financial Administration of Research-Related Fund Accounts
- 11.8 Signing of the External Grant and Contract Cover Sheet
- 11.9 Policy on Postdoctoral Fellowships
- 11.10 Research Involving Biohazardous and Radioactive Materials
- 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes (revoked)
- 11.12 Research Support Fund
- 11.13 Ethics Review of Research Involving Humans
- 11.14 Policy for the Responsible Conduct of Research
- 12.1 Posthumous Degrees
- 12.2 Student Code of Conduct: Academic Misconduct
- 12.3 Non-Academic Student Code of Conduct
- 12.4 Gendered and Sexual Violence Policy
- 12.5 Student Mental Health Policy
- 13.1 Use of the Wilfrid Laurier University Name and Marks
- 13.3 Advertising and Sponsorship
- 13.4 Endowment Policy (revoked)
- 13.5 Naming of University Assets
- 13.6 Gift Acceptance Policy
- 13.7 Policy for Ethical Fundraising Practices
- 14.1 Confidentiality Policy for Members of the Board of Governors (replaced by Board Code of Conduct)
- 14.2 Conflict of Interest Policy for the Board of Governors
- 14.3 Election of Administrative Staff to the Board of Governors
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- Procedures for Searches & Reviews of Senior Administration
Policies Organized by Topic
- 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
- 2.2 Approval of New Undergraduate and Graduate Programs
- 2.3 Academic Accommodation of Students with Disabilities
- 2.5 Policy on Academic Disruption
- 2.7 Policy on Continuing Studies Certificate Programs
- 2.8 Honorary Degree and Order of Wilfrid Laurier University Policy
- 8.3 Conferring Emerit Status on Retired Faculty and Professional Librarians
- 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees (revoked)
- 8.12 Adjunct Faculty Policy
- 10.1 Privacy Protection and Information Access Policy
- 10.2 Student Academic Record
- 10.4 Information Governance
- 11.9 Policy on Postdoctoral Fellowships
- 12.1 Posthumous Degrees
- 12.2 Student Code of Conduct: Academic Misconduct
- 5.1 Business Expenses
- 5.2 Budget Planning
- 5.6 Selection of Financial Service Providers
- 5.7 Signing Authority Policy
- 5.9 Ethical Purchasing
- 5.10 Supply Chain Code of Ethics
- 5.11 Procurement and Tendering Policy
- 5.12 Investment Policy for University Funds
- 5.13 Retention of External Legal Counsel
- 5.15 Merchant Card Use Policy
- 5.19 Divestment Requests Policy
Statement of Investment Policies and Procedures
- 14.1 Confidentiality Policy for Members of the Board of Governors (replaced by Board Code of Conduct)
- 14.2 Conflict of Interest Policy for the Board of Governors
- 14.3 Election of Administrative Staff to the Board of Governors
Facilities and Equipment
- 4.2 Surplus Disposal
- 4.3 Use of Office Space by External Agencies
- 4.4 Alcoholic Beverages
- 4.5 Building Hours and Access Policy
- 4.6 Temporary Signs and Notices
- 4.7 Performance Facilities (revoked)
- 4.8 Visitor Accommodation (revoked)
- 4.9 Flags
- 4.10 Booking of University Space and Facilities
- 4.12 Key Control Policy (revoked)
- 4.13 Sustainability Policy
- 4.14 Capital Planning Policy
- 4.15 Capital Budgeting Policy
- 4.16 Capital Debt Policy
Health, Safety and Security
- 5.14 Safe Disclosure
- 5.16 Enterprise Risk Management Policy
- 5.18 Fraud Policy
- 6.1 Prevention of Harassment, Discrimination and Sexual Misconduct
- 7.1 Environmental/Occupational Health and Safety
- 7.2 Animals on Campus
- 7.3 Firearms and Offensive Weapons
- 7.4 Lost and Found
- 7.5 Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings
- 7.6 Policy on University Closing Due to Severe Weather
- 7.7 Radiation Protection
- 7.8 Smoke Free Policy
- 7.9 Travel by Administrative Officers
- 7.11 Emergency Management
- 7.12 Open Flames on Campus
- 7.13 Contract Labour
- 7.14 Indigenous Use of Traditional Medicines
- 7.15 Working Alone
- 7.16 Laboratory Safety
- 7.17 Biosafety
- 7.18 Workplace Violence Prevention Policy
- 7.19 Drone Use Policy
- 7.20 Fitness for Work Policy
- 7.21 Cannabis Policy (expired)
- 7.22 COVID-19 Face Covering Policy (paused)
- 7.23 COVID-19 Mandatory Vaccination Policy (paused)
- 10.3 Responsible Use of Video Surveillance
- 12.3 Non-Academic Student Code of Conduct Policy
- 12.4 Gendered and Sexual Violence Policy
- 12.5 Student Mental Health Policy
Human Resources
- 5.17 Policy for WLU Pension Plan Expenses
- 8.1 Conflict of Interest Policy
- 8.4 Employment Equity
- 8.5 Part-time Teaching by Staff Members
- 8.7 Employment Accommodation Policy
- 8.8 Tuition Reimbursement Policy
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- 8.10 Accessible Service Policy for Persons with Disabilities
- 8.13 Volunteer Policy
- 8.14 Flexible Work Policy
- 8.15 Disconnecting from Work Policy
- 8.16 Electronic Monitoring Policy
- 8.17 Employee Indemnification Policy
Information Technology and Communications
- 3.1 Telephone Services (revoked)
- 3.3 Web Governance Policy
- 3.4 Data Classification and Information Management (superseded by policies 9.4 and 10.4)
- 9.1 Use of Information Technology
- 9.2 Principles that Govern the Selection, Implementation and Application of Information Technologies and Services at Laurier (revoked)
- 9.3 Classroom Use of Electronic Devices
- 9.4 Information Security Policy Statement
- 9.5 External Information Technology and Cloud Services
- 9.6 Use, Procurement, and Development of Generative Artificial Intelligence
- 8.2 Approval for Administrative Research Projects Using Human Subjects
- 11.1 Establishment, Operation and Review of Research Centres
- 11.2 Contract Research
- 11.3 Ownership of Student-Created Intellectual Property
- 11.4 Equipment and Materials Purchased through Grants and Contracts
- 11.5 Use of Animals in Research, Testing and Teaching
- 11.6 Financial Administration of Research Awards and Contracts
- 11.7 Financial Administration of Research-Related Fund Accounts
- 11.8 Signing of the External Grant and Contract Cover Sheet
- 11.10 Research Involving Biohazardous and Radioactive Materials
- 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes (revoked)
- 11.12 Research Support Fund
- 11.13 Ethics Review of Research Involving Humans
- 11.14 Policy for the Responsible Conduct of Research
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- Procedures for Searches and Reviews of Senior Administration
Contact Us:
Ana Juhik