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This online version is for convenience and the official version of this policy is housed in the University Secretariat.

Indirect Costs of Research Policy

  • Approving Authority: President
  • Original Approval Date: May 2, 2012
  • Date of Most Recent Review/Revision: December 11, 2015
  • Office of Accountability: Vice-President: Research
  • Administrative Responsibility: Office of Research Services

Purpose

1.00 As a result of Laurier researchers receiving grants from the tri-councils (SSHRC, NSERC, CIHR), the University receives funding from the tri-councils’ Research Support Fund (RSF) to offset the indirect costs of research. This policy outlines the reporting necessary to receive this funding.

The purpose of this reporting requirement is to increase awareness of the full costs (direct and indirect) of research, as well as to make clear how the RSF is helping institutions with indirect costs, how universities make expenditure decisions within the context of the RSF, and the kinds of common needs that exist to support research as a whole.

Definitions

2.01 Indirect Costs: the central and departmental administrative costs incurred by the University to support research that is not attributable to specific research projects. These costs include:

  1. Research Facilities: including but not limited to the renovation and maintenance of research facilities, equipment, and associated operating costs.
  2. Research Resources: including but not limited to the acquisition of library holdings, library operating costs and administration, insurance on research equipment and vehicles, and improved information resources.
  3. Management and Administration of Laurier’s Research Enterprise: including but not limited to support for research proposal development, information systems to track grant applications, payroll costs connected to the support of research administration, and the promotion of research.
  4. Regulatory Requirements and Accreditation: including but not limited to costs associated with boards of research ethics, animal care and biohazard compliance, technical support for animal care, and the update of facilities to meet regulatory requirements.
  5. Intellectual Property: including but not limited to the sustenance of a technology transfer office, administration of industry agreements, legal fees associated with licensing, and outreach activities related to knowledge transfer.

2.02 RSF: Research Support Fund.

2.03 Tri-councils: The Social Sciences and Humanities Research Council (SSHRC), Natural Sciences and Engineering Research Council (NSERC), and Canadian Institutes of Health Research (CIHR).

Jurisdiction/Scope

3.00 This policy applies to all research with funding from the tri-councils, and all departments in receipt of the RSF grant.

Policy

4.01 Laurier will publicly disclose the indirect costs of research by posting on its website the information required by the tri-councils for funding through the RSF.

4.02 This information will be provided on the Office of Research Services webpage, and will include:

  • a) A definition of the indirect costs of research and what these costs generally include. The definition will be the same as is defined in this policy.
  • b) A description of the RSF and how Laurier allocates its RSF grant under each of the expenditure areas. These areas are:
    • i. Research facilities;
    • ii. Research resources;
    • iii. Management and administration of Laurier’s research enterprise;
    • iv. Regulatory requirements and accreditation; and
    • v. Intellectual property.
  • c) A description of the impact of the indirect costs grant at the University. This section will describe general impacts as well as more specific impacts of the program at the University.

4.03 Distribution of the RSF grant will be made according to the Procedure for the Indirect Costs of Research.

4.04 In the case where RSF program requirements by the tri-councils are different than that which are outlined in this policy, the RSF program requirements will be followed, and the policy will be updated to reflect the change.

Related Policies, Procedures and Documents

Procedure for the Indirect Costs of Research

  • Approving Authority: President
  • Original Approval Date: May 2, 2012
  • Date of Most Recent Review/Revision: N/A
  • Administrative Responsibility: Office of Research Services
  • Parent Policy: Indirect Costs of Research Policy (11.12)

Definitions

1.01 Indirect Costs: the central and departmental administrative costs incurred by the University to support research that is not attributable to specific research projects. These costs include:

  1. Research Facilities: including but not limited to the renovation and maintenance of research facilities, equipment, and associated operating costs.
  2. Research Resources: including but not limited to the acquisition of library holdings, library operating costs and administration, insurance on research equipment and vehicles, and improved information resources.
  3. Management and Administration of Laurier’s Research Enterprise: including but not limited to support for research proposal development, information systems to track grant applications, payroll costs connected to the support of research administration, and the promotion of research.
  4. Regulatory Requirements and Accreditation: including but not limited to costs associated with boards of research ethics, animal care and biohazard compliance, technical support for animal care, and the update of facilities to meet regulatory requirements.
  5. Intellectual Property: including but not limited to the sustenance of a technology transfer office, administration of industry agreements, legal fees associated with licensing, and outreach activities related to knowledge transfer.

1.02 ICP: Indirect Costs Program which provides a grant to offset the costs of research conducted by researchers receiving funding from the tri‐councils.

1.03 Tri‐councils: The Social Sciences and Humanities Research Council (SSHRC), National Sciences and Engineering Research Council (NSERC), and the Canadian Institutes of Health Research (CIHR).

Procedure

ICP Grant Allocation

2.01 As part of the ICP program, institutions receiving funding for the indirect costs of research must post on their website a report which includes a breakdown of fund allocation among five areas:

  • i. Research facilities;
  • ii. Research resources;
  • iii. Management and administration of Laurier’s research enterprise;
  • iv: Regulatory requirements and accreditation; and
  • v. Intellectual property.

These five categories are distributed departmentally as follows:

  • Office of Research Services 25%
  • Library 12.5%
  • Faculties (distributed in proportion to their share of tri‐council research funding) 12.5%
  • Finance and Administration 50%

2.02 The Office of Research Services will work with these areas to determine which projects and costs fall under the allowable five expense areas, and distribute the funds according
to the approved allocation percentages.

Reporting

2.03 Annually, the Office of Research Services will prepare a report in accordance to policy 11.12: Indirect Costs of Research in order to satisfy the requirements of the ICP grant.

Related Policies


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