The university shall conduct a final examination period in each academic session for undergraduate students. Individual instructors through their academic units will determine evaluation methods for particular courses and if a final examination will be required. End of course evaluation methods may take a variety of forms, including oral presentations, take-home examinations, major assignments and proctored examinations. Individual instructors through their academic units will determine what percent of course evaluation will be based on proctored examinations and other forms of evaluation.
Examinations are randomly scheduled and students registered in evening sections may be required to write final examinations during the day. Students are strongly urged not to make any commitments (i.e., vacation) during the examination period. Students are required to be available for examinations during the examination periods of all terms in which they register. Students who register in courses from more than one academic term are responsible for any examination conflicts generated by their actions. The university attempts, as much as possible, to keep one day a week free during the final examination period.
Students are normally not required to complete more than two final examinations in a 24 hour period. In order to receive relief under this rule, the third "offending" examination must start and finish within 24 hours of the beginning of the first examination. For example, students will not receive relief under this regulation when their examinations begin at, 9:00 am and 2:00 pm on one day, and 9:00 am on the following day. To receive relief under this regulation students must notify their dean's office at least three business days before the beginning of the first of the three problematic examinations. The university reserves the right to select which examination is to be deferred.
If for reasons of illness or an unavoidable conflict a student cannot write a final exam as scheduled, the following options are available:
- The student may apply to the instructor or designate to be allowed to write the exam at an alternative time, ideally during the regularly scheduled examination period, but at the latest not beyond the date by which final grades for the last scheduled exam are to be submitted to the Registrar's Office (i.e., 96 hours after the scheduled examination period ends). There is no charge for this application. The procedures for application, approval, and implementation of these 'in-house alternative' examinations shall be established at the departmental level.
- The student may apply to the instructor for aegrotat standing (refer to policy section on Aegrotat Standing which follows). There is no charge for this application.
- If neither of these options is granted, the student may appeal to the
petitions committee in the academic unit in which the course
is offered (not the one in which the student is registered); the
petitions committee may grant aegrotat status or, time permitting, an in-house
alternative exam as per the second note above; if the petition is granted too
late to permit such an in-house alternative, the student must write the exam
during the next* regularly scheduled final exam
period. In the latter case, the standard, non-refundable deferred examination
fee will apply. Refer to the Petitions section later in this chapter.
- Fall term examination – written in winter term exam period*
- Winter term examination – written in intersession exam period*
- Intersession examination – written in Spring term exam period*
- Spring term examination – written in Summer session exam period*
- Summer session examination – written in fall term exam period*
- If the student does not write the examination, an examination grade of "0" will be assigned. The student may petition the final grade to the petitions committee in the academic unit in which the course is offered (not the one in which the student is registered); the petitions committee may grant aegrotat status or the opportunity to write the exam during the next regularly scheduled final exam period (refer to the schedule given above). In the latter case, the standard, non-refundable deferred examination fee will apply.
- If a petition to the faculty petitions committee is denied, the student may petition the Senate Student Appeals Committee. If the petition is granted, the student must write the exam during the next regularly scheduled final exam period (refer to the schedule given above). The standard, non-refundable deferred examination fee will apply.
Normally, work such as assignments or tests, due in the last week of classes will be made known to a class at the beginning of the term. In no case, after the first half of the term, shall the assignment of such work first be made known to a class. To ensure that the workload of students is not unreasonable in the last week of classes, the university sets the following limits for the final week of regularly scheduled classes of each term:
- Assignments, projects, presentations and other evaluated work, to a maximum worth of 50 percent of the total marks available in the course, may be due for submission or presentation during the last week;
- In a course or section with a final examination scheduled in the examination period, an in-class test or examination worth no more than 20 percent of the total marks available in the course may be administered during the last week of classes;
- In a course or section that does not have a final examination scheduled in the examination period, no tests or examinations may be administered during the last week of classes, excepting only small quizzes and the like, worth no more than 10 percent, that are part of a weekly or biweekly series of such items.