Faculty & Staff Help Section
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- Academic
- Benefits Information & Claim Forms
- Business Cards
- Class Schedules
- Contact Information
- Contract Academic Staff (P/T Faculty)
- Distribution Services
- Exam Schedules
- Expense Claim Forms & Purchase Requisitions
- Full-Time Faculty & Staff Collective Agreements
- Grading System
- Hiring Students
- Hiring Instructional Assistants (IAs)
- Hiring Proctors & Markers
- ITS
- Parking/Campus Maps
- Payroll
- Research
- Telephone Services
- Textbook Orders
- Website Administration
MyLearningSpace (Desire2Learn) Course Creation Request
Form to submit Deferred/Revised Final Grades (Novell login required)
Instructions for Forwarding Laurier Emails to a Personal Email Account
Gift Request Form for Guest Speakers
Laurier's Online Learning Environment for Courses
MyLearningSpace Instructions
Please select the "Revisions (Office-use only)" option to access the form.
Instructions for Downloading Class Lists from MyLearningSpace
The University operates within the ambit of Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA). See Laurier Business & Economics FIPPA Committee Report. For more information, contact Office of the Privacy Coordinator.
WLU Human Resources Department oversees all benefits for the university. For information on benefits and Claim Forms, please contact Human Resources Benefits Information.
There is a standard Business Card for the School of Business & Economics. Please contact your faculty assistant to order cards.
Please refer to the Faculty/Staff Listing for School of Business & Economics contact information.
For information on mail, courier, etc. please consult the Distribution Services website.
All Expense Claim Forms can be downloaded from the Financial Resources website.
For information regarding financial policies, please consult the Expense Reimbursement Handbook.
For purchases over $500, a Purchasing Requisition is required. For more information on purchasing policies, please consult the Materiel Management Policy.
Pay Rates and Forms
Consult the Payroll section of this website for pay rates and forms.
Research Assistants
Consult the Research section of this website for information on hiring Research Assistants and pay rates.
Instructional Assistants (IAs) - see separate section on Hiring Instructional Assistants (IAs)
Proctors & Markers - see separate section of Hiring Proctors & Markers
The following applies to all remunerated undergraduate and graduate students employed as Instructional Assistants (IAs) by the Faculties and Brantford Campus of Wilfrid Laurier University. It does not apply when the source of funding is through the Faculty of Graduate Studies and Research. Duties of IAs may include acting as markers, proctors, laboratory demonstrators and/or class assistants. Students acting solely as marker or proctors will be identified as IA Markers or IA Proctors.
Positions will be posted for five consecutive working days in each applicable department, on the department webpage and through a link from the Faculty webpage. The posted position description will include all details such as duties, hours of work, and rate of pay. Only if there are no Laurier students who meet the qualifications of the position will a non-Laurier student be considered. Faculty members must be able to strongly demonstrate in writing that they have tried all avenues of trying to hire students from Laurier, Waterloo, Guelph or McMaster (universities with which Laurier has joint programs), and that the people hired are in degree granting programs at the other institutions. A PhD student may be hired if they are ABD (all but dissertation), but they may not be hired if their ABD has lapsed.
The rate of pay per hour shall be uniform across the University. Positions are reviewed annually; the approved percentage increase shall be applied to all IA rates effective May 1 of each year. The amount of pay given in lieu of vacation will be added onto the wage rate. An IA will be remunerated only for hours worked.
At the beginning of each term, supervisors shall meet with their IA(s) for discussion of the work expected, the methods to be used in evaluating the IA’s work, and the scheduling of duties throughout the term. IA duties extend from the date lectures begin until the due date for course marks and may be distributed unevenly over the term. Anticipated significant fluctuations shall be clearly identified at the time of course assignment. The supervisor and IA shall sign a copy of the position description which will be kept on file with the applicable department. A copy will be made for the student upon request. IAs shall identify to the supervisor any academic obligations that may interfere with their duties. If demands of the IA’s duties interfere with a student’s own academic program, he/she should speak with the supervisor. Except in emergencies, IAs shall receive at least one week’s notice of changes in their duties.
A full-time graduate student IA may work an average of 10 hours per week, up to a maximum of 520 hours per twelve-month period. Research towards the graduate thesis is not included in this restriction. Given variations in course requirements, there may be an uneven distribution of work on a week-by-week basis. Some weeks an instructor may require a graduate student IA to work more or less than 10 hours per week because of the scheduling of such course requirements as mid-term exams, term papers, lab reports or final exams.
The maximum number of hours per week may include: attendance at lectures, preparation time, if the IA involves classroom contact time (e.g., tutorial, lab, lecture, seminar); meeting time with the instructor; formal office hours, as required in each individual IA position. Voluntary attendance at professional development workshops or seminars does not count toward the maximum number of hours per week or term.
Faculty must recognize that students also have course requirements that must be met, and these may be due at about the same time as they are carrying out their IA duties (especially in mid-term or at the end of term). Thus an undergraduate IA will normally work an average of 15 hours per week or less, per term, per IA contract. Any exceptions to this maximum must be agreed to, in writing, by the IA in advance of the week in which the 10- or 15-hour limits are to be exceeded.
Hours not required in one term cannot be carried forward to a subsequent terrm.
Where a dispute arises, the student shall consult with the supervisor in an attempt to resolve the matter. Should this process fail to resolve the dispute, written correspondence on the matter should be addressed to the department Chair by both the supervisor and the student. If these consultations should fail to resolve the dispute a ruling will be sought from the Faculty Dean. In the case of graduate students, the Dean of the Faculty of Graduate Studies and Research will also be consulted.
Students may access further information about various University policies such as health and safety at http://www.wlu.ca/homepage.php?grp_id=159
Pay Rates for Instructional Assistants (rates dependent upon years of study, no. years experience, necessary training). Note: All rates will have a premium of $.50/hour added if working with hazardous materials:
$19.50/hour when 2nd year undergraduate
$20.60/hour when 3rd year undergraduate
$21.70/hour when 4th year undergraduate
$27.54/hour when MA student or PhD student
Pay rates for students hired to do only marking or proctoring can be found in the section on "Hiring Proctors & Markers".
(Excerpt from VP: Academic website)
Proctors
Consult Anne Ellis in the Undergraduate Business Programs Office (SBE1250), aellis@wlu.ca, ext. 2572.
Pay Rates for Proctors:
$11.00/hour
$13.25/hour - Head Proctor, or equivalent position
Markers
Before hiring students for marking, authorization must be obtained from Associate Dean of Business: Academic Programs or Chair of Economics.
Marking only (rates dependent upon necessary academic qualifications):
$16.30/hour when multiple choice/marking guide
$18.50/hour when marking guide with minimal discretionary grading
$21.70/hour when full discretionary grading (graduate students only)
(Some information excerpt from VP: Academic website)
Parking
Faculty and Staff can park in "Gold" areas only (see map). Faculty & Staff Parking Areas Map
For a parking permit, you must complete an application form and an Authorization for Payroll Deduction, see links below.
Apply for Faculty/Staff Parking (on-line)
Apply for Faculty/Staff Parking (printable)
Maps
WLU Parking Map for SBE Visitors
SBE Info Kiosk (A floor-plan of each floor of Peters Bldg. and Schlegel Centre)
For complete campus directions and maps, click here
Please go the Laurier Payroll website for the most up-to-date version of the following forms:
Direct Deposit Authorization Form
Student Authorization to Hire Form
Student Time Sheet (excluding Proctoring, Marking and WLUSA Research Positions)
WLUSA Temporary Position Time Sheet (use for WLUSA Research Positions)
Proctoring and Marking Time Sheet (Green Sheet if obtained from SBE1250) must be completed and submitted to the Undergraduate Business Programs Office (SBE1250).
Managing Research Budgets (including pay rates for Research Assistants)
Accounting Guidelines for Research Grants and Contracts
Hiring a Research Assistant
If you are planning to hire a Research Assistant, please be aware that there are applicable HR policies. Please consult the WLUSA Memorandum of Understanding for hiring definitions.
Inter-Office Telephone Directory
To access the inter-office telephone directory, click on the Inter-Office Telephone Directory link above. You will be required to enter your Novell login and password.
Voice-Mail Quick Reference Card.
To place textbook orders online, please click here.
If you have any questions, please contact the Bookstore at: coursematerials@wlubookstore.com.
