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Wilfrid Laurier University Leaf
November 20, 2014

Canadian Excellence

Equity Committee Terms of Reference



The Core Committee will consist of 14 members* as follows:(2) two students from the two year MSW program, one first year student and one second year student, (1) one student from the PhD program,(1) one student from the Part time MSW program,(1) one student from the Advanced Standing MSW program,(1) one student from the Aboriginal program, (1) one student from the Part time Aboriginal program, (1) one staff member, (1) one field instructor, (1) one alumni, (2) two faculty members, at least one of whom is tenured, (1) one part time faculty member, (1) one Secretary.

Additional members of the core committee include: the Dean of the Faculty of Social work ex-officio a representative from WLU Human Resources Employment Equity Office ex-officio

* Note: Ongoing attempts will be made to recruit membership specifically as outlined above. Throughout the course of the year the equity committee members shall actively recruit members for vacant positions on the core committee as well as for participation on various subcommittees.

Co-Chairs:

One faculty will act as Co-Chair, and another faculty will act as Vice Chair. One student will act as Co-Chair and another will act as Vice-Chair. The Co-Chairs shall jointly facilitate the meetings, develop and post the agenda, and set meeting times and locations by agreement where possible with committee members. The Co-Chairs shall jointly report to Divisional Council.

Vice-Chairs:

The Vice-Chairs shall act in the absence of the Co-Chairs.

Secretary:

The Secretary will record the proceedings of the Committee and will carefully preserve all documents and materials related to the Committee. The Secretary will transmit a copy of the minutes to all members, including the core members and all interested parties of the general membership (usually via e-mail).

Teaching Assistant:

A teaching assistant may be assigned to the equity committee.

The Secretary and the Teaching Assistant are voting members of the committee. Recruitment of Members to fill seats in September, the faculty will actively recruit members for the core committee. Throughout the course of the year, the equity committee members shall actively recruit members for vacant seats on the core committee as well as for participation on various subcommittees.

Meeting times:

The Equity Committee shall meet at least 6 times in every academic year. Notice of meetings: Meetings shall generally be called by posting a notice accessible to all students and faculty and through e-mail to all students and faculty through their respective list serves. Such meeting announcements shall be posted at least 2 weeks in advance of the meeting. A co-chair is responsible for posting this announcement. Meetings are open to the public, however it is understood that a member of the public who wishes to address the committee has contacted one of the co-chairs in advance and that time has been apportioned on the agenda.

The first meeting of each academic year shall be called by the faculty member who co-chaired the committee in the previous year.

Agendas:

Suggested agenda items will be forwarded to either co-chair at least seven days before the meeting. All members of the FSW community are eligible to submit agenda items.

Alternate representatives:

All core members may select one alternate representative to attend meetings in their absence.

Functions:

(a) To provide a forum in which all Faculty stakeholders can raise issues of concern.

(b) To identify on an ongoing basis, areas* within the Faculty of Social Work wherein issues of equity have been inadequately addressed in relation to those who face injustices because they are Aboriginal people or based on gender, ethnic origin, skin colour, language, religious beliefs, class, sexual orientation, disability, age, culture or any other basis of discrimination.

(c) To report on specific equity issues and make recommendations to the Dean, Divisional Council or any of its Standing Committees regarding appropriate action.

(d) To identify any other relevant partner committees/structures with which work should be undertaken and develop a joint work plan.
(e) To plan events that raise awareness about equity issues in the FSW, one of which may be an equity forum at the beginning of the academic year.

(f) To provide regular progress reports to Divisional Council.

*areas within the Faculty of likely concern to this committee include, but are not limited to: admissions and outreach, faculty and staff diversity, curriculum, and the physical, economic and social resources available to support students from disenfranchised groups.

Sub-Committees:

There will be at least two (2) standing sub-committees.

1.Equity Concerns Sub-Committee. This committee will be comprised of the two co-chairs and one additional core committee member. The purpose of this sub-committee is to hear and respond to particular equity concerns in accordance with the frame of reference for the equity committee and to bring the matter to be dealt with back to the full committee.

2.Disability Sub-committee

Additional sub-committees may be formed in relation to issues, projects, events that comprise the work of the equity committee.

Amendments:

Applications and opportunities to make amendments to these Terms of Reference will be considered at any time but will normally be made at the Annual Meeting.

Annual Report:

The Committee shall prepare and present an Annual Report to Divisional Council.

June 2009