7.11 Emergency Response
|Approved By: ||President|
|Original Approval Date: ||November 20, 1992|
|Date of Most Recent Review/Revision: ||March 26, 1999|
|Office of Accountability: ||Vice-President: Finance & Administration|
|Administrative Responsibility: ||Office of Community Safety & Security|
The purpose of the emergency response Policy is to ensure that the university is prepared to respond to an emergency affecting the Laurier campus and other space controlled by the university.
A. Definition of an emergency :
For the purpose of this policy, an emergency is an event that:1. is unforeseen with immediate consequences;
2. threatens to cause, or has caused, substantial property damage, personal injury or distress to the Laurier community;
3. requires the Laurier community to be quickly and properly informed about the event; and
4. may disrupt in a substantive manner the normal operations of the university.
A. Individuals discovering an incident, emergency or potential emergency must report it immediately to Security Services, Ext. 3333. emergency response guidelines designed to prepare Laurier faculty, staff and students for campus emergencies are available in the red pages in the inter-office telephone directory.
B. Security Services will notify the appropriate emergency services. If the situation is an emergency or potential emergency as defined in section I above, Security Services shall immediately notify the president and the emergency response co-ordinator.
C. The president or designate is responsible for the declaration of an emergency . In the absence of the president the first designate is the vice-president: academic, the second designate is the vice-president: finance & administration, and the third designate is the vice-president: university advancement. The president and vice-presidents will ensure that Security Services is informed about their schedules and how they can be contacted.
D. The vice-president: finance & administration, or designate, serves as the institution's emergency response co-ordinator. In the absence of the vice-president finance & administration the first designate is the vice-president: academic, the second designate is the vice-president: university advancement. The emergency response co-ordinator has the authority to act on behalf of the university in all matters including deployment of personnel and equipment as well as financial commitments necessitated by the emergency .
E. The vice-president: finance & administration will develop and maintain an emergency response plan which will identify the members of the emergency response team and detail the operating procedures for the various units likely to be involved in the emergency. The vice-president: finance & administration will distribute the emergency response plan only to those who need to be aware of the plan.
F. The vice-president: university advancement will develop and maintain an emergency communications plan. The vice-president: university advancement will distribute the emergency communications plan only to those who need to be aware of the plan.
G. The decision to close the university will be made by the president, or designate, normally in consultation with the vice-presidents. Closing the university is defined as a suspension of classes, examinations, and all other activities with the exception of the essential services of security, food services, physical plant, and animal care.
Other essential services will be identified by the president or designate in consultation with the emergency response co-ordinator. The senior managers responsible for these areas will determine the manner in which these essential services will be maintained and will ensure that the appropriate personnel are informed.
H. The manager, director or head of each department should ensure that procedures are in place to be implemented if the university is closed or if their area is evacuated.
I. All persons occupying space controlled by the university will be subject to the procedures of this policy.
J. Violations of this policy or the refusal to vacate any building or area of the campus during an emergency or an emergency drill shall constitute unacceptable behaviour and will be subject to appropriate corrective and/or disciplinary action by the university.