Site Accessibility Statement
Wilfrid Laurier University Laurier's Brantford campus
July 31, 2014
Canadian Excellence

Part-Time Faculty Handbook

Wilfrid Laurier University, Brantford Campus

Please note: All information contained in this document is believed to be correct at the time of publication. We have tried to anticipate the needs of faculty members new to the Laurier Brantford community. If you have additional recommendations for this publication, or notice updates should be made, please e-mail

Part-Time Faculty Handbook (Quick Links)

John McCutcheon (Acting Dean of Liberal Arts)
P| 519.756.8228 ext. 5653
Bruce Arai (Dean of Human & Social Sciences)
P| 519.756.8228 ext. 5782
Sarah Baker (Assistant to the Dean, FLA)
P| 519.756.8228 ext. 5560
Heidi Aiston (Assistant to the Dean, HSS)
P| 519.756.8228 ext. 5782
Nancy Lambert (Administrative Manager)
P| 519.756.8228 ext. 5778
Kaitlyn Ammerman (Academic Administration Assistant)
P| 519.756.8228 ext. 5994
Rebecca Barnes (Assistant to the Director of Campus Operations)
P| 519.756.8228 ext. 5613

Facilities Support
P| 519.756.8228 ext. 5815

Service Laurier 
P| 519.756.8228 ext. 5885
Technical Support
P| 519.756.8228 ext. 5725
Faculty & Staff Listing

Faculty & Staff Listing

Campus Map

Campus Map

Academic Dates

A listing of important academic dates are available on our website for the following academic year(s):





Academic Advising

Laurier Brantford academic advisors offer advice and counsel on all of the programs of study and coach students through learning challenges and opportunities.  The goals of our advising program are aligned with the goals of our core program, Contemporary Studies, and the ethos of our campus as a whole.

To book an appointment with an academic advisor, please click here.

Contact Information:
Laurier Brantford Academic Advising
P| 519.756.8228 ext. 5849

Although academic advising is available within the Dean's office, it is solely the responsibility of students to ensure that they are properly registered and meet course requirements and the requirements of the program for which they are registered. All students should review the relevant program requirements and course information carefully.

Accessible Learning/Exam Accommodations

The Accessible Learning Centre provides academic support services to students with disabilities. Students with disabilities are accommodated to give them an equal opportunity to succeed academically and to participate fully in the university experience. It is the student’s responsibility to make initial contact with the Accessible Learning Centre to identify individual needs and to request services as well as examinations where applicable. Staff work closely with students while they liaise with faculty, campus and community professionals to determine and implement effective and appropriate academic supports to enhance student success.

Key Services and Supports
•    Conducts preliminary screening for students without documentation who suspect they have a learning disability
•    Liaises with faculty regarding specific student disability-related issues
•    Establishes appropriate in-class and examination accommodations
•    Transcribes print materials into e-text, Braille or other alternate formats
•    Makes referrals to resource staff on and off campus

Angel Evans will contact you in advance when registered students are writing tests/exams with Accessible Learning. Depending on the type of accommodations or exam format, students may write some tests/exams with the class.

Please submit a copy of your exam (electronic or hard copy in a sealed and labeled envelope) 3 days in advance of the examination date, or earlier if possible.  The deadline is important to ensure that accommodations are made for all tests and exams booked through Accessible Learning. (Example: Accommodations may include Braille transcription or audio recordings of entire exams)

Hard copies can be delivered to :
Angel Evans (Educational Support Administrator)
97 Dalhousie, room 211
P| 519.756.8228 ext. 5786

If you choose to submit the exam electronically, please e-mail to: Final exams will be requested and collected by Ruth Cole.

Contact Information:
97 Dalhousie, room 214
P| 519.756.8228 ext. 5771


If your students are unable to submit papers on time in class, they should be advised to slide the paper under your office door. Advise students to keep a copy of any paper they submit to avoid disputes later. DO NOT INSTRUCT STUDENTS TO SUBMIT PAPERS TO ANY ADMINISTRATIVE OFFICE.

If you have assignments to return to your students before or after classes have ended, there are two options:

1.    Set office hours and inform students of the time and location

2.    Return the assignments at the Exam room (after student has finished writing their exam)

When returning papers, please follow FIPPA regulations. (see “Privacy & Access (FIPPA)” for further information)

Assignments and Tests in the Last Week of Classes

Normally, work such as assignments or tests, due in the last week of classes will be made known to a class at the beginning of the term. In no case, after the first half of the term, shall the assignment of such work first be made known to a class. To ensure that the workload of students is not unreasonable in the last week of classes, the university sets the following limits for the final week of regularly scheduled classes of each term:

1. Assignments, projects, presentations and other evaluated work, to a maximum worth of 50 percent of the total marks available in the course, may be due for submission or presentation during the last week;
2. In a course or section with a final examination scheduled in the examination period, an in-class test or examination worth no more than 20 percent of the total marks available in the course may be administered during the last week of classes;
3. In a course or section that does not have a final examination scheduled in the examination period, no tests or examinations may be administered during the last week of classes, excepting only small quizzes and the like, worth no more than 10 percent that are part of a weekly or biweekly series of such items.

At Risk Student Reporting Form

The At Risk Student Reporting Form is designed to:

•    identify early in the academic year students who may be at risk of academic difficulty or failure

•    intervene with measures that are tailored to each individual student's situation.

Once a student is identified using the form, the Academic Advisor’s in the Laurier Brantford Dean’s Office will:

•    contact the student,
•    work with the student to identify factors contributing to his or her academic difficulties,
•    in collaboration with appropriate academic and student services support personnel, develop a plan to help the student achieve his or her academic goals.

To access the At Risk Student Reporting Form, please click here. This section is restricted to staff and faculty. Please enter your Novell login and password to access the early alert form.

Campus Closures - Severe Weather/Storm Closing Policy

For information regarding Campus closures, please see

Severe Weather/Storm Closing Policy: The decision to close the Brantford campus will be made by the principal/vice-president or designate. The office of the principal/vice-president will notify the president's office, Mohawk College, and Nipissing University whenever the Brantford campus closes. Buildings in Kitchener will close whenever the Waterloo campus closes.

Notifications of such a closure will be communicated by 7 a.m. in the following ways:

1) Campus closure notification on the homepage -
2) Campus closure notification on the switchboard - 519.756.8228
3) Campus closure notification email sent to all faculty, staff and students
4) Campus closure notification to CKPC AM 1380 and Jewel 92.1 FM, as well as their websites

Closing the university means that:
1. All classes are cancelled.
2. Meetings and other scheduled events are not held.
3. Staff, other than those needed for essential services, are not expected to be at work.
4. Examinations are cancelled. Any centrally scheduled examinations that have been cancelled will be rescheduled by the Office of the Registrar.
5. Deadlines for assignments and other submissions are postponed until the same hour on the next weekday that the university is open.

The full policy is available online here.

Campus Safety and Support Team (CSST)

The purpose of the Campus Safety and Support Team (CSST) is to create a campus of open communication through departments and faculties that enables us to fully assess our students, staff and faculty, and identify those at risk of harming oneself or others and/or showing signs of concern.

When should you contact the CSST?
If you receive or observe threatening behaviour (email, verbal, written, writing, etc...)
If you observe or are the target of violence
If you feel uncertain about an individual's behaviour on campus at any time

If you are unsure, it is best to report your concern.

How to contact the CSST:
Online reporting form
Contact one of the members of the CSST
By email -

Campus Safety and Support Team - Report a Concern (online reporting form)

This form should be used to report any threatening or worrisome behaviour by an individual on campus.

Please note that this will be assessed by the Campus Safety and Support Team as quickly as possible, but it may take up to 2 business days. If this is an emergency, please call Special Constable Service at 519.756.8228 ext. 5888 or Brantford Police at 519.756.7050 or 9-1-1.

False reports will be dealt with by Special Constable Service, Brantford Police and/or the Judicial Affairs Council.

Class Cancellations

If you need to cancel a class due to weather, illness etc. please send an email to the following address as soon as possible:

You may also call and speak with the following contact; however an e-mail notice of cancellation is still required:

Service Laurier
P| 519.756.8228 ext. 5885

The cancellation will be posted on the Brantford campus website, under "Class Cancellations" found on the left hand side menu.

A notice will also be posted on our Twitter account -, (@LBCancellations).

For information purposes -- Cancellations for night classes can be reported to Campus Security at ext 5762 (if you are calling after regular business hours).

Class Lists

LORIS - To obtain class lists, you will need to access LORIS, the Laurier On-Line Registration System. Your login is your WLU ID#; Password is birthdate (mm/dd/yy). You will be asked to change this password to a 6-digit confidential number on first access to the site.

If your password needs to be re-set, contact or 519.756.8228 ext. 5885.

MyLearningSpace - If you are using MyLearningSpace, you can click on the "Classlist" tool in the toolbar along the lower, right-hand corner of your course homepage. At the ensuing screen, you will see four large buttons/links along the top of the page: Classlist, Add Participants, Report, and Settings. Right below the "Classlist" link, you should see a small button labelled, "Print Tab." If you click "Print Tab", a new window will pop open re-displaying your classlist in the printer-friendly format, along with a "Print" button in the lower-right corner.

If you wish to request to have your course set up in MyLearningSpace, please complete this form.

Please direct any questions about MyLearningSpace to

Classroom Location

Please do not change the location of your classroom. Room bookings for university and non-university functions require us to have strict record keeping of all room usage. Your cooperation is appreciated. If you have any questions about your room assignment, please contact: Ruth Cole at or Service Laurier at

Should you wish to request a change to your assigned classroom location, please complete the online form found here prior to the beginning of classes (where possible).

If you need to book rooms for any reason (i.e. make up exams, etc.), please fill out the online form by going to the Service Laurier website to complete a Room Booking Request Form.

Course Evaluations

Course Evaluations must be conducted during the last 2 weeks of the term. Details regarding course evaluations will be given as the end of the term approaches.

Contact Information:
Sarah Baker
P| 519.756.8228 ext. 5849

Course Outlines

Members must provide students with a written and/or electronic course outline during the first week of classes, with a copy to the Program Coordinator and Dean.  Please provide the Dean’s Office ( ) with an electronic copy during the first week of classes.

The outline shall include at least the following information:

i.    the name, office location, telephone number, and weekly office hours of the Instructor;

ii.    the subject matter to be explored in the course;

iii.    a list of all required assignments and examinations, the relative weight of assignments and examinations in the final assessment, the due dates for assignments and tests common to the entire class and worth more than 10% of the final grade. In classes in which students have individual projects or assignments due dates shall be arranged by consultation between the instructor and the student; and

iv. a policy on submission of late assignments: a statement specifying any penalties that will be assessed when deadlines for the completion of course components are not met

Please ensure that the following notes appear on each of your course outlines:  

NOTE 1:  Students with special needs are advised to contact Laurier’s Accessible Learning Office for information regarding its services and resources.  They are also encouraged to review the Undergraduate Academic Calendar for information regarding all services available on campus.
NOTE 2:  Wilfrid Laurier University uses software that can check for plagiarism.  Students may be required to submit their written work in electronic form and have it checked for plagiarism.

NOTE 3:  FOOT Patrol [intended for courses offered at night] “After class, call 519.751.7875 for a walk or drive home - No Walk is Too Short or Too Long!”

Information regarding Counselling Services, Foot Patrol and Student Food Bank must be included in your course information (course outline/syllabus, MyLearning Space, etc.). A .jpg graphic has been provided that can be used to meet this requirement (click here

NOTE: Faculty at Laurier Brantford are responsible for their own photocopying of course outlines.  (see “Photocopiers”)


Any questions concerning campus maintenance can be directed to Tony Parsons (Facilities Support Supervisor) at

If you move furniture in a classroom, please return it to its original position.



All Wilfrid Laurier University faculty and staff require a Novell account for Groupwise e-mail and to access all network resources. Novell accounts are used to access computer consoles in classrooms, CAS offices, and computer Labs. E-mail will be used for all campus communication with CAS members; we ask that you establish your Novell account as soon as possible and check your e-mail accounts regularly. If you have any questions or concerns please contact the Laurier Brantford support desk at or by calling 519.756.8228 ext. 5725.

When completing the following online form, please check the box indicating that you are a part-time faculty member in "Brantford/name of program" and submit as soon as possible. The online form can be found here. (Adobe Acrobat version 5.0 or greater is needed to complete this form.)  IT/Media Support Services and ITS do not support the forwarding feature, and you will be doing so at your own risk.

You are governed by the policies of Wilfrid Laurier University to use your official WLU e-mail address to correspond with students/faculty and staff.

Please note that once you have submitted your form, the IT department will use your personnel email address to contact you directly. Once contacted, you will be required to go to Laurier Brantford IT Department located in SC B110 to sign the "Login Request" form, no earlier than 24 hours after submission.

You can download Adobe Reader here

Contact Information:
Laurier Brantford Support Desk
P| 519.756.8228 ext. 5725


Instructors are required to complete an online form at the beginning of each term to provide Registrarial Services with exam information.  All instructors must complete the form regardless if a final exam is a component of their course.  Instructors with no final exam requirement can indicate this information on the form.  The form is available here.

Exams will take place Monday to Saturday.  Final exams can be a maximum length of 2.5 hours. Exams will be scheduled at 8:30am, 12:00pm, 3:30pm and 7:00pm.  Instructors will proctor their own exam(s).  You will be notified if your course has qualified for an examination proctor to assist you with your exam(s).

It is University policy to provide us with a copy of your final examination (reference in Article in the F.T. Collective Agreement or 16.1 in the CAS Collective Agreement). It is crucial that we receive your final exam for the following reasons:
-    A copy is needed to plan and organize slip day for students with examination conflicts
-    Accessible Learning requires time to prepare the exam for students registered with their office
-    A copy has proven to be helpful if an instructor is unable to attend the examination, due to unforeseen circumstances.

Further information and required examination documents (e.g. Laurier Brantford Examination Cover Sheet, Presiding Officer Reports and Attendance Sign-in Sheets) will be e-mailed to instructors later on in the term.

Please advise your students of the following:
•    I.D. cards (or one form of government issued photo identification) MUST be presented at every exam.
•    No cell phones, Blackberries or iPods are to be brought into exam rooms.
•    No food or drink except for clear water bottles.

Wilfrid Laurier University exam regulations are available here.

Contact Information:
Ruth Cole
P| 519.756.8228 ext. 5535

"Slip Day" Examinations

In all cases, students are first asked to approach their instructor with exam conflicts or change of date requests.  As written in the Undergraduate calendar, "the student may apply to the instructor or designate to be allowed to write the exam at an alternate time, ideally during the regularly scheduled examination period, but at the latest not beyond the date by which final grades for the last scheduled exam are to be submitted to the Registrar's Office.”   Many instructors prefer to reschedule their own exam session with the student.  If an agreeable solution cannot be worked out between the student and instructor, the following is in place to assist students:

Slip Day is an exam session for students with exam conflicts for the following reasons:

1.    Three exams within a 24 hour period
2.    Two or more exams scheduled at the exact same time
3.    Campus conflict (students taking courses at the Waterloo and Brantford Campus)

These three reasons are automatically approved by Registrarial Services.  Students must complete the Laurier Brantford Final Examination Conflict Form, available through the Registrarial Services website. 

For reasons outside of those listed above, Slip Day may also be approved through the Dean's Office.  These instances can include such things as serious illness, death in the family, etc.  If the student cannot be accommodated by the Instructor, please direct students to the Dean's Office.

If you have a student who has been approved to write on Slip Day from the permission of Registrarial Services or the Dean's Office, you will be copied on the e-mail to the student which notifies them of the date and time they will be writing.

If you have a student who has been approved to write on Slip Day, you will be copied on the e-mail to the student which notifies them of the date and time they will be writing. 

For all exam related inquiries please contact:
Ruth Cole
, Scheduling and Examinations Coordinator
P| 519.756.8228 ext. 5535

Make-Up Mid-Term Exams

Make-up midterms are to be arranged between the faculty member and the student, and should not involve office staff. Make up midterms can also be written in the professors’ offices if that is agreed upon by the student. Staff cannot act as proctors for mid-terms.

Room bookings can be made through the online form.

Exam Printing

Final examination printing can be completed by the instructor or submitted to their program’s Assistant to the Program Coordinator for processing.

If you wish to print your own exams we recommend using the Printing Services website. For confidentiality concerns all exams are now to be delivered to the attention of Ruth Cole, Scheduling and Examination Coordinator.

Contact Information:
Ruth Cole
P| 519.756.8228 ext. 5535

Registrarial Services will notify you once the exams have arrived and will make arrangements via e-mail for you to pick up your exams.

Detailed information about exam printing will be circulated through email later on in the term.

Exam Scanning (Information)

Registrarial Services has a ScanTron Scanmark ES 2800 scanner (Scantron).  This scanner will scan various standard format optical scanner forms.

Tests for marking can be sent to Sara Neziol in Grand River Hall, room 213.  They can also be submitted in the secure drop box outside of Registrarial Services entrance door (GRH208).

Contact Information:
Ruth Cole, Scheduling and Examinations Coordinator
Location: Grand River Hall, 213
P| 519.765.8228 ext. 5535

Exam Storage

Final exams and final papers are to be kept for a minimum of one calendar year. If you are unable store them during this period, you may store them at Registrarial Services.

Contact Information:
Ruth Cole

P| 519.765.8228 ext. 5535

Exam Supplies

Professors requiring examinations booklets or scantron cards can request the supplies from Registrarial Services through an online form.
Please submit your order in at least 2 business days in advance of the date in which they are required.

Contact Information:
Ruth Cole
P| 519.765.8228 ext. 5535

Privacy & Access (FIPPA)

The main role of the Privacy Office is twofold: to provide public access to university records and information and to protect the personal privacy of the university community in compliance with Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA).

The Privacy Office provides assistance and advice to the university community regarding FIPPA and university policies relevant to Access and Privacy, namely 10.1 Information Availability and Privacy Protection and 10.2 Student Records. You are urged to consult the Privacy Office webpage for more information (

For information regarding what student information can be shared and/or collected, please consult FIPPA 101 for Faculty and Staff and 10 Quick Facts about Privacy and FIPPA at Laurier.

Questions can be directed to the Privacy Office at, or to the Privacy
Co-ordinator at 519-884-0710 ext. 2037


According to Senate and the Collective Agreement, faculty are required to submit final course grades 96 hours after the writing of the final exam.

Grades for courses without final exams will have a separate deadline, which will be listed in the Final Grade Memo.The Records and Registration Administrator will send out a memo to all faculty members containing important information and instructions closer to the end of the terms.

Information regarding grades is available via the following link.

Instructions for Faculty using LORIS to enter grades can be found here.

Instructions for Faculty using MyLearningSpace to enter grades can be found here.

Grade changes are done through the Records and Registration Administrator. Please use the Grade Revisions form.

Contact Information:
Lori Prince
P| 519.765.8228 ext. 5534

Health Services

Health Services is available to all part time/full time students as well as faculty and staff at Laurier. A full range of ambulatory care is provided for students including consultation with registered nurses and physicians. Health Services functions as the student's family physician while they are at school. Appointments are recommended. Limited walk-in visits are available for urgent concerns. All visits and patient information is confidential. Staff and faculty can access the nurse for things like blood pressure monitoring, allergy shots or regular injections.

There are occasions when students fall ill and are unable to attend classes, write scheduled tests or meet the deadlines for midterm assignments. Faculty members may offer, at their discretion and without proof of a medical excuse slip, alternate arrangements so that students are able to satisfy the requirements of a course.

Key Services and Supports:
•    Provides ongoing physical and mental health care and support for students while at university
•    Facilitates referrals to specialists as necessary
•    Provides documentation of illness for missed exams (policy on this can be found here)
•    Health education and health promotion activities are coordinated through the Student Health Services

Fall and winter terms, while classes are in session
Monday - Friday, 8:30 - 4:30 (lunch hour will vary)

Summer Hours
Closed for the summer (end of April to September)

During other hours please used local walk in clinic located at 225 Fairview Drive, Brantford. 519.753.9581

Contact Information:
Cindy Wood (Registered Nurse)
P| 519.756.8228 ext. 5803

IT/Laurier Brantford Support Desk

In order to streamline support requests and better serve you, we utilize a support ticket system. Every support request is assigned a unique ticket number which you can use to track the progress and responses online. For your reference we provide complete archives and history of all your support requests. A valid email address is required.

Contact Information:
Laurier Brantford Support Desk
P| 519.756.8228 ext. 5725

Please contact the following individuals if you are having…
LORIS account issues, please email:
Banner account issues, please email:
Millennium account issues, please email:
MyLearningSpace account issues, please e-mail:
Network ID account issues, please e-mail:
Voicemail password reset, please email:

Please click here for Frequently Asked ITS Questions.

Key Services

Keys for office, classrooms and media kiosks are distributed and returned through Linda Cook in Campus Operations. See Linda (before the first week of class, if possible) to sign for, and pick up the key(s). At the end of term, it is important that you return the key(s), and sign that you have done so. If you are making a special trip to pick up your keys, please verify that someone will be in the office on the day and time you are coming.

Contact Information:
Linda Cook
P| 519.756.8228 ext. 5761

Library Services

Library services are available on the Brantford campus at the Brantford Public Library, as well as at the Waterloo campus library and at the Faculty of Social Work in Kitchener. Access the library electronically here.


The Laurier Library collaborates with the Brantford Public Library to house the Laurier Brantford Library collection and offer circulation and basic information services.  For more in-depth research assistance, visit the Laurier Brantford Librarians' office in the 3rd floor Information Commons area. Other Laurier librarians are available via the Ask Us service.

The Laurier collections, along with Nipissing University books to support the education program, are found on the lower level of the public library. Education kits are found in the public library's children's section. Laurier Brantford students and faculty are encouraged to register for a Brantford Public Library card to take advantage of the public library resources that complement the local university collection. Click here for information on Brantford Public Library hours and extended Information Commons hours.

The OneCard is your Library Card. Use it to borrow materials, access full-text resources from off-campus, and request items from other libraries. Register your OneCard at the Brantford Public Library circulation desk or here online.

Laurier liaison librarians work with faculty to develop the local collections and provide in-depth library and research assistance to you and your students. As a new faculty member, you may want to meet with your liaison librarian to learn more about the library. Identify your contacts by visiting here.

The Laurier Library, together with the libraries at the University of Waterloo and Guelph, constitute the TriUniversity Group of Libraries (TUG). Resources at Laurier, the University of Guelph, the University of Waterloo and the storage annex are available through Primo.  Borrow books for up to a term from any location listed in Primo, and renew in person or online.

Search for specific journals, in electronic or print format here. To find databases and other resources for your discipline, click here. Most databases link directly to full-text articles through Get it! @ Laurier. To access licensed full-text electronic resources from off-campus, first log in through the off-campus login found here.

Have print materials and journal articles from the other TUG libraries delivered to the Brantford Public Library via Primo. Perform your search, click on Requests, then place a hold or recall.  Find detailed instructions here.

For items not listed in Primo, use the RACER interlibrary loan system to obtain items worldwide here. Faculty and graduate students can also borrow in person from most Canadian university libraries.

You Have a Role in Collaborative Collection Development.
We welcome your suggestions for purchases. Send recommendations to your faculty liaison, or use the online form.

Course reserves help students access high-use print and electronic materials. Allow two to three weeks for the material to be processed. Laurier Library accepts materials to be placed on reserve that are within the copyright limits outlined in the Copyright Act or by Access Copyright.

Laurier Brantford has a growing media collection of DVDs and videos available for classroom use. To identify these in Primo, search for videos by changing the drop-down menu to Audio Visual and limiting the search to the Brantford Campus Library. Brantford media can be reserved by clicking on the "request item" link in Primo.  After you sign in, select the "WLU Brant media booking form" from the "Select a request" drop-down menu. Pick up videos at the circulation desk.

DVDs and videos are also available from the Library on the Waterloo campus. To find DVDs and videos available to you, please search the Media catalog.

To request media from the Library, please use the online Faculty Video Request Form. For more information about media resources, please visit here or contact the Laurier Brantford Librarians, who would be happy to assist you.

For a list of key contacts, click here. To find out more about library services, consult the web pages for undergraduates found here and for faculty here.

To arrange library instruction for your classes, recommend a title, request a class resource guide, get help with your own research or make general inquiries, contact either the Laurier Brantford Librarian or the Laurier/Nipissing Librarian.

Contact Information: Laurier Brantford Librarians

Laurier Brantford Librarian
Irene Tencinger
P| 519.756.2220 ext.350


Laurier/Nipissing Librarian
Pauline Dewan
P| 519.756.2220 ext.361

LORIS (Laurier On-Line Registration System)

Your login is your WLU ID#; Password is birthdate (mm/dd/yy).  You will be asked to change this password to a 6-digit confidential number on first access to the site.  If your password needs to be re-set or have account issues, please contact Registrarial Services.

Contact Information:
Service Laurier
P| 519.756.2220 ext.5885


Your mailbox is located in the same building that your office is located. Please check your mail regularly.

Locations of mail slots are as follows:

  • If your office is in CB your mail slot is in CB 119 in the Business Centre 
  • If your office is in GRH your mail slots is in GRH 224
  • If your office is in OD your mail slot is in OD 102 Admin. Office
  • If your office is in RAC (West) your mail slot is in Room 330
  • If your office is in RAC (East) your mail slot is in Room 124 or 236
  • If your office is in STA your mail slot is in 301A in the Business Centre 
  • If your office is in SCJ your mail slot is in either Rooms 106, 320 or 408


Laurier Brantford has a growing collection of DVDs and videos available for classroom use. To identify these media in Primo, perform a search on your keywords, and then use the Refine My Results menu on the left under the collection heading, WLU Brantford media.  Laurier Brantford Media is available by asking at the Circulation Desk.

DVDs and videos are also available from Media Technology Resources on the Waterloo campus. To find DVDs and videos available to you through the Media Technology Resources please search the WATMEDIA catalogue.

For more information about Media Technology Resources please click here or contact the Laurier Brantford Librarians who would be happy to assist you. (see Library Services)

Midterm Proctor Request

Before requesting a midterm proctor, please consider producing two versions of your exam to eliminate the need of an empty seat between students. Provisions for proctoring are made within the Instructional Assistant (IA) contract; therefore, your IA should be utilized when possible (rather than requesting a Proctor).  Same can be said should a Graduate Student be assisting in your class.

Please note; if your class size is less than 80 students, you are not eligible for a Proctor (unless "extraordinary circumstances" exist). Requests for a proctor must be received at least two weeks prior to the date of your midterm exam. 

  1. Submit your request via the online form “Request for a Midterm Exam Proctor” available via the 'forms' section on each Faculty website. Click here if you are part of the Faculty of Liberal Arts or click here if you are part of the Faculty of Human and Social Sciences. 
  2. The Administrative Assistant (Jessica Buckle; Faculty of Liberal Arts or Heidi Aiston; Faculty of Human and Social Sciences) will schedule a proctor (from the provided ‘proctor pool’) and communicate the date, time and location where the midterm is to take place.
  3. Once a proctor has accepted the offer to proctor the midterm, the Administrative Assistant will confirm all details with the instructor.
  4. Payroll sheets will be completed by the Administrative Assistant.  In the event the proctor does not arrive to assist in supervising the midterm exam, please contact Jessica Buckle (ext. 5560) and/or Heidi Aiston (ext. 5782) immediately.

Multi-Media Classrooms

As a member of the Laurier Brantford team, you are encouraged to use the tools we have on campus to help aid your teaching. This includes using Power Point, and video and audio to enhance your class and make it interactive.

Most of our classrooms/lecture theatres are equipped with media consoles.  Floating media carts are available in each building and can be booked when filling out a room booking form with Service Laurier.  Also in the Odeon building, you can use the computer lab to offer hands-on tutorials using the media cart.

For the rooms that contain a full media console you will need to obtain a media key from Linda Cook in Campus Operations. Please remember that media keys open all consoles on both the Waterloo and Brantford Campuses.

Linda Cook
P| 519.756.8228 ext. 5761


MyLearningSpace is Laurier’s learning management system, which is powered by Desire2Learn. You can request to have your course(s) set up in MyLearning space using the link below, and many instructors use the system to post information and resources for students online. For example, some courses may use online quizzes, discussions, group work or electronic assignment submission.

You may access the site here. When asked to login, use your Novell username and password.  

If you have questions or difficulties accessing or using the system, please send an email to  

Need help with an aspect of MyLearningSpace?
Not sure how a MyLearningSpace function works?
Not sure how to best use MyLearningSpace from a pedagogical standpoint to support your course?
Want to use clickers in your classroom teaching, but not sure how they work?
Want to try something completely new?
Maybe you'd like to use podcasting or other Web 2.0 technologies in your teaching, but need more information.

Contact Information:
Mary Scott

P| 519.884.0710 ext. 4722

Stefan Todoroff
P| 519.884.0710 ext. 3531

"Providing support for technologies that support and enhance the teaching and learning experience at Laurier.

Office Hours

Please post your office hours outside the office assigned to you. When posting signs, please use the nameplates beside your office door or the glass and not a painted surface.


Laurier’s OneCard is photo identification and a library card. It works at all Wilfrid Laurier University campuses. In Brantford, this card acts as your Library Card, Athletics Card and Bus Pass. (Note: Bus Pass is only for full-time students.)  It also provides access to several campus buildings. Local merchants, for example Coffee Culture, have begun offering discounts to OneCard holders.

Laurier Brantford OneCard photos may be taken at Service Laurier Brantford, which is located on the 2nd floor of Grand River Hall (GRH202), to the right as you enter the front doors.  Please bring your employee ID as well as photo identification in order to obtain a OneCard.

Key purposes:
•    Identification for exams (students)
•    Accessing the Library and on-line journals once card is activated
•    Access to Student Centre after 4:30 pm and weekends
•    Gym membership
•    City Transit bus pass for full-time students

Contact Information:
Service Laurier
P| 519.756.8228 ext. 5885

Office Locations

You will be sharing an office with one or more part-time faculty members.  The Dean’s Office will contact you regarding your office location and date of availability.

Contact Information: 
Faculty of Human and Social Sciences: Heidi Aiston 
Faculty of Liberal Arts: Jessica Buckle 


On-campus parking is available to all faculty and staff members upon request. There are no designated parking spaces unless a "Reserved" or "Carpool" parking spot has been purchased. Please refer to the campus parking map for designated faculty/staff parking lots. Payment via payroll deduction is available to all faculty and staff members.

Brantford Faculty and Staff parking permits will allow those displaying their pass to park ONLY in the Gold Parking Permit Areas at the Waterloo Campus.

New permits will not be issued to individuals who have outstanding parking fees. The hang-tag must be attached to the rear-view mirror of the vehicle with the permit number clearly visible through the windshield. Vehicles which fail to properly display a valid permit will be ticketed by the City of Brantford.

Faculty and staff permit fees can be viewed via the Service Laurier website.

To accommodate all faculty and staff who wish to have a parking permit, Laurier Brantford has arranged for spots to be made available at the City Parking Garage (50 Icomm Drive). Employees assigned to park at the Parking garage will be given a swipe card to access the lot. As this service is arranged by Laurier Brantford Parking Services, all inquires and transactions will be conducted through Service Laurier Brantford in GRH202.

Faculty and staff who only require a permit for one term or for September to April use only, must return their permit to Service Laurier Brantford once they no longer require a space. Faculty and staff who require full year use do not need to return their permit, simply discard permit upon expiry.

Parking Services in Brantford is located in Grand River Hall, room 202.

For all parking information please contact:
Service Laurier
P| 519.756.8228 ext. 5885

Pay Schedule

Pay is direct deposited bi-weekly on Thursdays.


Photocopier Codes can be obtained from the Support Services Office and may be used from any copier on campus. Acceptable photocopying would include: exams, course outlines, assignments, course prep & research. There should be no photocopying of student handouts or other items unless paid in advance.

Contact Information:
Candice Krall
73 George Street, Room 120
P| 519.765.8228 ext. 5814

Printing Services

Wilfrid Laurier University Printing Services is also available for the reproduction of exams, course outlines and assignments. Please contact the Academic Program Assistant in your department or the Academic Receptionist to receive the account number which is required when placing your order online.

Contact Information:
Academic Receptionist
P| 519.756.8228 ext. 5849

Room Bookings

Rooms need to be booked for any purpose (academics, meetings, events, clubs, etc.).  To book any rooms, spaces, foyers, etc. complete this online form.

Confirmation of booked rooms will be sent through e-mail. The person booking the room will be responsible for the dissemination of information/clean up of the room/area booked. If you require table(s) please advise at time of room booking, or at least 2 days prior to the event. Cancellations or changes should be sent via email to

External parties should email Leanne Robichaud to reserve rooms on campus.

Special Constable Service

The Special Constable Service, in partnership with Brantford Police Service and Residence Life Staff, are available 24 hours a day to respond to emergency situations. Please contact Special Constable Service at the emergency number for immediate response.

We share our office with the Brantford Police Service Downtown BEAT Unit. Our office extension is 5762 for general information and inquires. From outside the campus our number is 519-756-8228.

For all EMERGENCIES, TO REPORT AN INCIDENT, OR IF YOU NEED A CONSTABLE TO ATTEND FOR ANY REASON, please contact Waterloo Dispatch at extension 5888 who is staffed 24 hours a day, 365 days a year. Please advise them you are calling from the Brantford Campus and that you need a Constable to attend to your location. All Campus payphones have a free direct dial button for security. They will dispatch a Laurier Brantford Special Constable. This is a free call from all campus payphones located in the Odeon Building, the Carnegie Building, the Student Centre, Grand River Hall and Wilkes House Recreation Centre.

Contact Information:
45 Market Street
P| 519.756.8228 ext. 5762 (General Information or Inquiries)
P| 519.756.8228 ext. 5885 (Emergency)

Click here for a complete staff listing.

Special Constables can be contacted at their personal email accounts or through the Special Constable general email with any questions or concerns at

Foot Patrol

Foot Patrol is a student run organization that provides student escorts for all members of the Laurier Brantford community. Foot Patrol is available to all students, staff and faculty members at Laurier Brantford.

To contact Foot Patrol dial 519.751.7875 or press the Foot Patrol button on all Campus payphones.

Student Affairs

Contact Information:
Student Services
P| 519.756.8228 ext. 5716

Aboriginal Student Support Services
P| 519.756.8228 ext. 5884

Accessible Learning
P| 519.756.8228 ext. 5871

Athletics & Recreation
P| 519.756.8228 ext. 5728

Laurier Brantford Athletics & Recreation is a department that you need to be a part of! By joining in the activities and events you will meet new and exciting people, stay healthy and active and add to your overall campus experience. Your Wilkes House Recreation Centre membership will give you complete access to the many fitness and strength training equipment as well as unlimited access to open gym space in our campus gymnasium.

For more information about fitness classes, special interest classes, intramurals, varsity athletics and our summer kids camp program (Summer FUN 101), please visit our website at and follow the Athletics & Recreation link.

Contact Information:
Greg Stewart (Manager, Athletics and Recreation)
P| 519.756.8228 ext. 5806

Kristin Hogg (Coordinator, Fitness, Nutrition, and Wellness)
P| 519.756.8228 ext. 5797

Career Services
P| 519.756.8228 ext. 5726

Counselling Services

P| 519.756.8228 ext. 5889

Health Services
P| 519.756.8228 ext. 5803

Student Conduct Board

P| 519.756.8228 ext. 5716

Multi-Faith Services

P| 519.756.8228 ext. 5716

P| 519.756.8228 ext. 5885

Peer Connect
P| 519.756.8228 ext. 5712

Residence Life
P| 519.756.8228 ext. 5856

Student Affairs
P| 519.756.8228 ext. 5822

Writing & Study Skills Resource Centre

P| 519.756.8228 ext. 5788

The Writing and Study Skills Resource Centre offers writing, math, and learning support services for students and faculty in a number of ways.  Students can access individual writing, math, or study skills consultations with trained peer mentors or with professional staff, as well as university-wide general workshops and study groups for select courses.  Faculty may request discipline or assignment-specific in-class lectures and workshops from the centre’s professional staff.

We cannot stress enough that we don’t provide quick fixes.  Our goal is to help students learn to be better writers and learners and this takes time.  There is a learning process underway and the more a student comes in, the more we see them put into practice what they’ve learned.  We strive to help students learn to study better, not longer, and to improve their writing and editing skills.  We offer a number of resources and all of our writing, learning, and math handouts are available on our website.  
We also provide specialized support services for specific learning needs including on-line consultation, conversation and academic skills practice for students who are English Language Learners, and an on-going support programme for students who are on academic probation.

•    One-on-one writing, math and study skills appointments
•    General and discipline-specific writing and learning skills workshops
•    Course-specific facilitated study groups
•    Resource area with handouts, books and access to electronic resources
•    Specialized services for different learning needs
•    In class workshops at faculty request

Contact Information:
Jenna Olender (Writing and Study Skills Resource Centre Coordinator)
E|  or
P| 519.756.8228 ext. 5788

Appointment Contact:
P| 519.756.8228 ext. 5736

The Stedman Community Bookstore

The Stedman Community Bookstore is part of the Laurier Bookstore, which has three locations: Research and Academic Centre, Brantford; Concourse, Waterloo and Athletic Complex, Waterloo.

Located in the heart of downtown Brantford, this Bookstore serves all Laurier Brantford students with their textbook, school supply, and Laurier Brantford spirit wear needs, as well as the Brantford community with expanded general book and gift sections.

Most importantly, the Stedman Community Bookstore provides faculty, staff and students with a wide variety of products and services that are outlined below.

The Laurier Brantford Bookstore carries all required and recommended titles for your courses and provides a custom course package service. The Book Buyback Program ensures an adequate supply of used titles for students.

For all TEXTBOOK & COURSE PACK related inquires/orders contact:
Mike Zybala (Waterloo Campus)
P| 519.884.0710 ex. 3476

The Laurier Brantford Bookstore also offers an online textbook ordering system. By creating an online account you will be able to place, edit and track orders for all of your courses. You can also choose to be notified by email when your order is in stock.

Laurier Brantford offers a selection of general books, including faculty publications and Laurier Press titles. The Bookstore also offers a special order service for books not in stock.

Laurier Brantford clothing, products and various gifts are sold at the bookstore. There are several sales throughout the year including Laurier's Birthday Sale, Fall & Spring Sidewalk Sales and monthly in-store features.


The Laurier Bookstore in Waterloo offers a wide selection of computer hardware, software and accessories. The Bookstore staff in Waterloo provides on-site repair service and quotes on custom orders. The computer department contacts are:

Jim Krueger (Waterloo Campus)
P| 519.884.0710 ext. 3106

Kerry Martin (Waterloo Campus)
P| 519.884.0710 ext. 3629


Student E-mail

Any official correspondence with a Laurier Brantford student should be sent to the student’s Laurier e-mail address, as opposed to hotmail, yahoo, etc.  Every Laurier student has a Laurier e-mail address.  The format of the address is first four letters of last name and last 4 digits of student ID #, example:  Please let students know that e-mail correspondence to you should be sent from their Laurier e-mail address.  If students are experiencing a problem with their Laurier e-mail account, they should contact Laurier Brantford Support Desk.

Contact Information:
Laurier Brantford Support Desk
P| 519.756.8228 ext. 5725

Standard Office Supplies

Standard office supplies are kept in the following locations:
CB - Business Centre (CB119)
GRH - Business Centres (GRH137 and GRH224)
OD - Administration Office (OD102)
RAC - Business Centres (RCE124, RCW236 and RCW330)
SCJ - Business Centres (Rooms 106, 320 and 408)
STA - Business Centre (STA301A)

Please notify the administration office for each building if you see that supplies are getting low.

Telephone Extension

You will be notified once a telephone extension has been assigned to you.

To access the Novell eGuide start at the main page for Wilfrid Laurier University. Select Information About > Laurier > E-mail/phone directory

Transcription/Alternate Format Material Requests

If a student in your course has a print disability or visual impairment, you will be contacted well in advance of the term (6-8 weeks) about materials you will be using in the course. It is important that Accessible Learning receive this information soon after the request in order to ensure that materials are ready for students at the beginning of term. You can sent this information to

University Holidays

University Holidays

WLU Email Account

Wilfrid Laurier University’s official means of communication with you is through your WLU e-mail account. Faculty, Staff and Students are expected to regularly review their Laurier e-mail account for important communication from the university community, and are also expected to use their Laurier e-mail account when engaging in any electronic communication with university officials, departments or faculty.

E-mail communications sent from external e-mail systems (e.g.: Hotmail, Yahoo Mail, etc) may be identified as spam, and as such, may not be delivered to the intended recipient.

Your cooperation is appreciated


There may be a note in your office as to what the password is. Otherwise, initial password is 66 plus extension number. The first person to access the voicemail system will be prompted to change the password. Please leave a note for other faculty sharing the office, indicating the new password. Likewise, if you ever change the password, leave a note for your office-mates.

Helpful phone extension information:

To setup your voicemail for both Laurier and the community to hear, do the following:

- press 7000 or message (if your phone has this button)
- enter your extension followed by the # key 
- your password is 66 + your extension followed by the # key (this is a temporary password & you will be asked to change it)
- press 8*
- press 2 and then 1
- press 5 to record message and # to end message

To retrieve voicemail, do the following:

- press 7000 or message (if your phone has this button)
- enter your extension followed by the # key 
- your password followed by the # key
- press 2 to play the message or replay
- press 76 to delete the message

Website Profile

All Wilfrid Laurier University part-time faculty will have profiles created on the Wilfrid Laurier University website. Faculty are encouraged to update their profiles to contain their contact information, background and any other relevant information. Your profile will be active on the Wilfrid Laurier University website during any term in which you are teaching courses here. If you are not currently teaching a course at Wilfrid Laurier University, your profile will become inactive. This means that it will not be able to be viewed on the WLU website, but the information will continue to be saved behind the scenes. If you teach a course at WLU in the future, your profile will be retrieved and you will only have to update your information - you will not have to start again from scratch.

To update your website profile, please follow the below steps:

Step 1: Logging In

Type in to your web browser. Enter your Novell username (i.e., jdoe) and password. When you are logged in, under "Select a Section to Edit", click on "Manage Contacts". Click on your name. The page will take a few seconds to load. Once it is loaded, you will see five tabs near the top of the screen: General Information, Contact Information, Background Information, Expert Information, and Misc.

Step 2: General Information

Some of the fields in this section should populate automatically. Ensure all required fields (those marked with an asterix *) are filled in, including your Job Title. Wilfrid Laurier University recommends that you upload a photograph of yourself in this section. Also, although they are not required fields, please fill in your office location and office hours.  

Step 3: Contact Information

Click on the Contact Information tab. Fill in the required information, including your WLU phone number and email address.

Step 4: Background Information

Click on the Background Information tab. This is where you can give a brief summary of your academic background and a short biography. This is not required, but it is encouraged.

Step 5: Expert Information

Click on the Expert Information tab. This section allows you to enter information about specific languages spoken, areas of expertise and when you are in the news. You can also include a press photo here. For more help on filling this section out, please visit the following link:

Step 6: Misc.

Click on the Misc. tab. You can use this section to determine when you last updated your profile, turn the "Laurier Thanks" feature on and off, as well as to reset your profile to the original website defaults (i.e., to erase all information you have ever filled in on your profile).

Step 7: Saving your Changes

Once you have entered all of your information, click on the orange Save button at the bottom of the screen. Hitting save on any of the tabs will return you to the Manage Your Contacts site menu.

Directed Studies

Students may contact their instructors inquiring about setting up a Directed Studies class. Some students will test a thesis they might want to explore in grad school, some students may choose a topic that will be marketable for a future job while others choose to explore curiosities and connections they have discovered in their learning.

Between yourself (the instructor) and the student, you will discuss what you want the student to learn and negotiate the readings, assignments, and assessments expected of the student over the term. This all must be completed before the professor completes the Directed Studies form, available from Heidi Aiston or Jessica Buckle or found here: Attach a course outline to the Directed Studies form before submitting the paperwork to the appropriate Administrative Assistant (Heidi Aiston or Jessica Buckle).

Students don’t register for these classes on LORIS. The process involves filling out the Directed Studies form, choosing a professor with which to work, preparing an outline and getting approval from the appropriate Dean. This all must be done before the Add/Drop deadline of the semester in which you want to do the Directed Studies, so plan ahead! Once the paperwork is complete, hand it in to the appropriate faculty – where it will be signed off by the Associate Dean. Once approval is given, the paperwork is sent to Registrarial Services, where the student will be manually registered into the class. It is essential that no steps are missed in the Directed Studies process. If you have any questions, please ask.