Resources

1. Personnel

BCP Site Coordinator :       Manager - Business Office

The site coordinator will work with the Director of ITS for computing, network and information resources and Assistant Vice-President, Physical Resources for space and furnishings

Minimum number of staff required :      4

• Manager - Business Office
• Account Administrator
• Finance Account Administrator
• Systems Account Administrator

Maximum Acceptable ADown-time@  : 5 days

.

2. Computing

i) Hardware

• 4 workstations capable of  running software listed in section (ii)
• Four laser printers with regular printer cartridges
• One line printer with printer cartridge 
• VISA/Debit terminals - two of each

ii) Software

• Central Administrative Databases  -  SCT Banner, Novell and email access (email receivables link needed for downloading bank payment data)
• PC-based - Windows, Microsoft Office

iii) Networking / Communications

• Connections between PCs, printers, and central network
• Internet access

.

3. Information

Access to the Banner database (Accounts Receivable module).

 

4. Space, Furnishings, and Other AInfrastructure@ Needs

Physical space requirements :

• work space  - 700 square feet
• A vault and secure area is also needed for storing cash and cheques awaiting deposit

Furnishings (work stations and chairs) for 4 people

4 telephones with long-distance capabilities

 

5. Other Forms and Supplies

Blank invoices used in the student billing process are the critical hard-copy documents. These documents are stored off campus in a secure area.

Blank invoice statements

WLU window envelopes used in billing

Blank tax forms available from Canada Revenue Agency - accessible in two weeks

 

6. Emergency Personnel - on call list

Name:

Home Phone:

Cell (if available)

Office ( Rm #) and Phone

Note: Care should be taken when distributing unlisted phone numbers

 

Tasks and Procedures  - Pre-disruption

Unit:    Business Office - Finance

Responsibility:   Manager, Business Office

Process name:    Fee Collection and deposit

Information Technology  role:  Access to Banner ( Accounts Receivable Module)

No critical data on staff=s desktop

No backup necessary