Invoices and Account Codes
Suppliers should be directed to send invoices to Accounts Payable. Accounts Payable will scan the invoice and send it through the approvals process electronically. Persons in the applicable approvals queues will be notified by e-mail to approve invoices for payment. An image of the scanned invoice can be viewed for the approvals form.
Approvals: Banner and LORIS
It is important that invoices be approved for payment as quickly as possible. Failure to do so may result in lost discounts and/or incur unnecessary service charges.
You must use the same account number on the invoice which is on the purchase order. If you change the account number on the invoice, the purchase order must be changed before Accounts Payable can pay the invoice.
Frequently Used Account Codes:
*Indicates a Capital Asset item which will be bar-coded. All purchases of Capital Asset items must use one of the Account Codes with an asterisk beside it. Items which are not Capital Assets cannot use one of these codes.