Site Accessibility Statement
Wilfrid Laurier University Office of the Vice-President:  Finance  and  Administration
October 24, 2014
 
 
Canadian Excellence

Invoices and Account Codes



Suppliers should be directed to send invoices to Accounts Payable.  Accounts Payable will scan the invoice and send it through the approvals process electronically.  Persons in the applicable approvals queues will be notified by e-mail to approve invoices for payment.  An image of the scanned invoice can be viewed for the approvals form.

Approvals:  Banner and LORIS

It is important that invoices be approved for payment as quickly as possible.  Failure to do so may result in lost discounts and/or incur unnecessary service charges.

You must use the same account number on the invoice which is on the purchase order. If you change the account number on the invoice, the purchase order must be changed before Accounts Payable can pay the invoice.

Frequently Used Account Codes:

Description

Expense Code

Accommodation Expenses

740358

Computer Purchases - Non-teaching

720799*

Computer Purchases - Teaching

720798*

Consulting Fees

730759

Entertainment

730368

Equipment Maintenance

720426

Externally Contracted Services

730670

General Equipment & Furniture - Audio Visual

720792*

General Equipment & Furniture - Non-teaching

720791*

General Equipment & Furniture - Teaching

720790*

Instructional Supplies

730400

Lab Equipment Maintenance

720428

Lab Supplies

730399

Meals

740359

Meetings & Seminars

730367

Off-Campus Facilities Rental

730422

Other Expenses

730850

Printing - General

730704

Printing & General Supplies

730401

Promotions & General Advertising

730715

Registration Fees & Dues

740361

Software

730405

Staff Training & Development

730366

Subscriptions - General

730900

Vehicle Maintenance

720427

*Indicates a Capital Asset item which will be bar-coded. All purchases of Capital Asset items must use one of the Account Codes with an asterisk beside it. Items which are not Capital Assets cannot use one of these codes.