Site Accessibility Statement
Wilfrid Laurier University Office of Research Services
November 23, 2014
 
 
Canadian Excellence

ROMEO Quick Reference Guide



ROMEO Online REB Application System: 

https://laurier.researchservicesoffice.com/ROMEO.Researcher/

Note:

The ROMEO system is compatible with Internet Explorer 7.0+, Firefox 3.0, and Safari 4.0+.  If you have questions, contact Paul Barnard, Research Compliance Officer, at reb@wlu.ca or 519-884-0710 extension 3131. 



  1. How do I submit an APPLICATION FOR ETHICS
  2. APPROVAL using the online system?

    1. Log in to the system (see ROMEO Login Instructions)

    2. From your home screen select “Apply New.” you will find 3 types of REB applications. Select the type of application you need to use by clicking on the name of the application:

    • If you are in Psychology: use “Psychology Applicants – Request for Human Ethics Review”
    • If you are NOT in Psychology: use “Non-Psychology Applicants – Request for Human Ethics Review”
    • If you wish to have a participant database approved (regardless of your academic area): use “Research Data Base – Request for Human Ethics Review.”

    3. The online application form you selected will open up and you will see a series of tabs. Please provide the information requested under each tab.

    • Project Info Tab – captures information on project start and end dates; project title
    • Project Team Info Tab – 
      • A) Principal Investigator:  use this to identify yourself as the principal investigator on the application; 
      • B) Other Project Members:  use the Add/Edit button to search for the name(s) of co-investigators or faculty supervisors you wish to add to the application.  If this search does not find them, they will need to register (use the "register" button found on the main ROMEO login screen).

    • Request for Ethics Review Tab – This contains several different sections that deal with specific aspects of the REB review process.                                                        
    • Attachments Tab – Use this tab to attach additional documents related to your application (e.g., TCPS2 certificates, consent letters, questionnaires, surveys, recruitment posters etc.)

    4. You may save your application and return later to complete it. When you have completed the application form press “submit” to forward it to the REB. If you have not filled in all of the required fields (marked with a red *), you will not be able to submit the application.

    5. You can track the status of the application(s) you have submitted as the Principal Investigator by looking at your home page under “Role: Principal Investigator.”

    6. Updates and requests for additional information from the REB will be sent to your email account as your application moves through the review process. Please check your email account regularly.

    7. For more detailed instructions on how to use the online system, from your ROMEO home screen go to “Useful Links” and download the document “ROMEO Researcher Portal Guide."


  3. How do I submit a MODIFICATION REQUEST (to an approved application) using the online system?
  4. 1. Log in to the online system (see ROMEO Login Instructions)

    2. Find the approved REB file that you want to modify. All approved files are on your ROMEO home screen under “Role: Principal Investigator.” Go to the link “Applications (Submitted – Post Review)” for a listing of all your current and approved files. Press the “Events” button next to the title of the REB file you want to modify.

    3. Under the “New Event Forms” listing, select “Request for Ethics Clearance of a Revision or Modification.” This form will open up; fill in the Tabs. You can save this form (to work on it later) or hit submit to forward it to the REB for review and approval.


  5. How do I submit an ANNUAL REPORT (for an approved application) using the online system?
  6. 1. Log in to the online system (see ROMEO Login Instructions)

    2. All REB files that require an annual report can be found on your home screen under “Role: Principal Investigator.” Go to the link “My Reminders” for a listing of all your files that need an annual report. Press the “Events” button next to the title of the REB file that requires an annual report.

    3. Under the “New Event Forms” listing, select “Annual or Final Report for Approved Human Research Projects.” This form will open up; fill in the Tabs. You can save this form (to work on it later) or hit submit to forward it to the REB for review and approval.


  7. How do I submit an ADVERSE EVENT REPORT (for an approved application) using the online system?
  8. 1. Log in to the online system (see ROMEO Login Instructions)

    2. Find the approved REB file that requires an adverse event report. All approved files are on your ROMEO home screen under “Role: Principal Investigator.” Go to the link “Applications (Submitted – Post Review)” for a listing of all your current and approved files. Press the “Events” button next to the title of the REB file that requires an adverse event report.

    3. Under the “New Event Forms” listing, select “Adverse Event Report.” This form will open up; fill in the Tabs. You can save this form (to work on it later) or hit submit to forward it to the REB for review.


  9. How do I CLONE one of my approved REB Files? Why would I use the CLONE function?
  10. This function allows you to quickly and easily create another copy of any protocol (submitted AFTER June 7, 2013) that has already been approved by the REB. For example, when the approval period on an existing protocol ends and you still need active REB approval to cover ongoing research, use the clone function to create a new copy of the expired REB protocol. The cloned protocol can then be updated to reflect any changes and submitted to the REB for approval.

    1. Login to the online system (see ROMEO Login Instructions)

    2.  On your home screen go to the menu 'Role: Principal Investigator.' Go to the quick link 'Applications Submitted - Post Review.'

    3.  Press the "Clone" button next to the protocol that you wish to clone. 

    4.  Follow the instructions to select which components of the protocol you wish to clone.

    5.  ROMEO will then create a NEW file that contains all the aspects and components of the old protocol that you selected to be cloned. You can then go into this 'new' protocol, make changes, and attach new documents (if you wish).

    6.  Indicate in one of the comments boxes that this is a cloned file.  

    7.  Hit submit to forward the cloned protocol to the REB for review


  1. How do I RESET my password?

If you have previously accessed your on-line account and have forgotten your password:

1. Proceed to the ROMEO login 

2. Enter your username (which will be an email address, most likely your WLU email address)

3. Click the "Reset Password" button. You will receive an email explaining how to reset your password. Follow the instructions in the email.