Frequently Asked Questions
For the most part, once the term has begun, all adding and dropping of courses is done electronically by the student on LORIS.
If the course is full, if it is past the add date, or for other exceptions to the rules established by each department, the undergraduate program advisor will make the decision as to whether or not the student can be added to the course.
Courses dropped after each term's set deadline will be subjected to academic and financial penalities.
Laurier Brantford is an integral part of Wilfrid Laurier University. Its programs and operations are tied to those at Laurier's Waterloo campus. Students registered at Brantford can take courses on the Waterloo campus, and students registered at Waterloo can take courses at Brantford with permission from the appropriate program.
Normally, students may transfer between Laurier's campuses if they are in good standing, have successfully completed at least 4.0 credits and meet the entry standards of the degree program into which they wish to transfer. Students intending to transfer should obtain academic counselling from the campus, faculty or school into which they intend to transfer.
The Internal Campus Transfer form is available at the Office of the Registrar.
Normally students are not allowed to register in a course without the appropriate prerequisite course. Students who wish to take a course without the appropriate prerequisite course, are strongly encouraged to contact the department who is responsible for delivering the course.
These departmental links will take you to the department homepage and also provide specific details of the process for each department.
If for reasons of illness or an unavoidable conflict a student cannot write a final exam as scheduled, the following options are available:
- The student may apply to the instructor or designate to be allowed to write the exam at an alternative time, ideally during the regularly scheduled examination period, but at the latest not beyond the date by which final grades for the last scheduled exam are to be submitted to the Registrar's Office (i.e., 96 hours after the scheduled examination period ends). There is no charge for this application. The procedures for application, approval, and implementation of these 'in-house alternative' examinations shall be established at the departmental level.
- The student may apply to the instructor for aegrotat standing (refer to policy section on Aegrotat Standing which follows). There is no charge for this application.
- If neither of these options is granted, the student may appeal to the petitions committee in the academic unit in which the course is offered (not the one in which the student is registered); the petitions committee may grant aegrotat status or, time permitting, an in-house alternative exam as per the second note above; if the petition is granted too late to permit such an in-house alternative, the student must write the exam during the next* regularly scheduled final exam period. In the latter case, the standard, non-refundable deferred examination fee will apply. Refer to the Petitions section later in this chapter.
- Fall term examination – written in winter term exam period*
- Winter term examination – written in intersession exam period*
- Intersession examination – written in Spring term exam period*
- Spring term examination – written in Summer session exam period*
- Summer session examination – written in fall term exam period*
- If the student does not write the examination, an examination grade of "0" will be assigned. The student may petition the final grade to the petitions committee in the academic unit in which the course is offered (not the one in which the student is registered); the petitions committee may grant aegrotat status or the opportunity to write the exam during the next regularly scheduled final exam period (refer to the schedule given above). In the latter case, the standard, non-refundable deferred examination fee will apply.
- If a petition to the faculty petitions committee is denied, the student may petition the Senate Student Appeals Committee. If the petition is granted, the student must write the exam during the next regularly scheduled final exam period (refer to the schedule given above). The standard, non-refundable deferred examination fee will apply.
The Registrar's Office is the best sourse for complete information on your degree or progression requirements.
If you require clarification of your degress requirements, please see the undergraduate program advisor in your department.
As a general rule, when a course is full a student must select another course. However, there are exceptions to that rule, determined by department and/or instructor. Students who are interested in adding a course that is listed as 'full' are advised to follow the following procedures.
Prior to and including the FIRST WEEK of classes:
Science students are encouraged to speak with the department if a course/lab that is required is full.
All other students must check LORIS frequently for the possiblity of an opening.
SECOND WEEK of classes and including the last day to add a course:
Contact the department that is responsible for delivering the course. The program advisors will provide information about the process and the policy with respect to courses that are full.
Make sure you understand how to calculate your GPA right from first year and on through your years at Laurier. If you find yourself in difficulty, Learning Services is designed to help you improve your academic performance. In addition your undergraduate program advisor is available to meet with you to discuss your issues.
If you want an advisor to look over your graduation requirements for a specific program you are to meet with the undergraduate program advisor for that department.
If you are doing a General BA/BSc with no designation, see the faculty advisor.
Once that has been done, follow the instructions from the Registrar's Office on applying to graduate.
You may find the Step by Step Guide to Graduation helpful for following the proper procedure.
1. Drop all courses on LORIS
for academic dates and financial deadlines is here:
are taking any online courses, you must complete a fee reversal form:
If you have a credit on your account summary, you should complete a refund request form at https://www.wlu.ca/forms_detail.php?grp_id=1272&frm_id=466
2. Ensure all library material is returned to the library and outstanding fees have been resolved.
3. If you are an OSAP recipient, you must notify Student Awards that you are withdrawing (firstname.lastname@example.org)
4. Update future mailing address on LORIS.
5. Email OneCard with full name and ID (if there is money left on the card) to email@example.com
6. If you are living in residence, you should contact your Residence Life Area Coordinator to discuss checkout procedures. For more information, you can speak to the Residence Life Don or contact Residential Services at firstname.lastname@example.org
Students registered at Laurier may take courses at another recognized university, provided a Letter of Permission has been obtained from the Office of the Registrar at Wilfrid Laurier University at least two weeks prior to registration in such courses. A Letter of Permission request will be assessed a non-refundable fee. This does not apply to any courses at the University of Waterloo - use the cross-registration form available in the Office of the Registrar or on-line.
A Letter of Permission will be issued only to a regular student, working toward a degree or diploma program, who has successfully completed a minimum of 3.0 credits at Wilfrid Laurier University, has obtained a minimum cumulative GPA of 4.00, and is not on academic probation in a general degree program. A Letter of Permission will not be issued for courses that are less than six weeks in length. Credit will not be granted for any courses taken on a Challenge for Credit basis.
A student who does not register for the course(s) specified in the Letter of Permission, must notify the Office of the Registrar at Wilfrid Laurier University, in writing, before the start of the session indicated in the letter. It is the student's responsibility to have an official transcript of final grades sent to the Office of the Registrar of Wilfrid Laurier University. If the official transcript is not received within one month after completion of the course, a grade of "F'' will be assigned to each course.
The letter grade attained in the course taken on a Letter of Permission will be included in the cumulative GPA as per the scale given in the Undergraduate Academic Calendar. For specific applications concerning the grading system refer to the current University Academic Calendar.
Prospective graduates should note that when the final course of a program is taken on a Letter of Permission in winter term, graduation will not be sooner than fall convocation. An official transcript must be received by the Office of the Registrar no later than May 1 for spring convocation and October 1 for fall convocation.
Click here to print the Letter of Permission Request Form for any faculty to attend another university.
LORIS is used to register for all courses in all terms, including distance education courses and for adding and dropping of all courses through out the term.
The Management Option is available only to students registered in honours degree programs. The number of places available to students in each of the faculties (Arts, Brantford Campus, Music, Science) is in direct proportion to the number of honours students in each of the faculties. For complete information, contact the advisors in SBE.
A minor is a secondary area of concentration in an honours program requiring a sequence of at least 3.0 credits or equivalent in one subject as specified in the program description.
A minor designation will appear on your final transcript but not on your degree. You do not select a minor until you apply to graduate. The Registrar's Office will then access your credits and award you a minor in a specific subject if you have met the program requirments.
Please see the university calendar or the departmental webpage for the complete information.
For complete and current information on the University policies for students required to withdraw, it is the students responsibility to know and understand the University calendar. The policy that each department follows with regard to requiring a student to withdraw, may vary. It is in your best interest to contact your department if you have any questions.
There are three reasons why a student may be classified as a "Must Withdraw".
1. If a student’s GPA falls below a 4.0 (C-) but is above a 2.0 (D), that student is allowed to continue on academic probation in order to raise their grades. If in the term in which that student completes their fourth credit since being placed on probation, the student’s overall GPA is not at or above 4.0, the student is classified as a "Must Withdraw".
2. If a student’s overall GPA falls below 2.0 (D) at the end of an academic year they are required to withdraw immediately.
3. If a student has more than 5.0 credits of failures, they are required to withdraw.
Please go to the Admissions Office for complete information on re-admission to Laurier after being asked to withdraw.
Any student may appeal to the appropriate faculty petitions committee any decision taken by an individual or body acting in the name of the university, which affects the academic standing of the student, and which the student believes was taken unfairly. Students should become familiar with the University's policies and procedures on academic petitions as stated in the university calendar.
The faculty petitions committee will consider and decide all petitions within six (6) weeks of the filing of the petitions. All necessary documentation and information must be complete.
Students should submit the petition with the office of the dean of the academic unit in which they are registered (i.e., the Faculty of Arts, Music, Science, the School of Business & Economics).
One main exception to this is an appeal for a deferred examination which must be submitted to the academic unit in which the course is offered. The student will be advised of the decision and the reasons therefore, in writing.
Please carefully read all the information required and provided by the University with regards to petitioning. Full understanding of the requirements and the process involved is completely the students responsibility.
Year 1 students normally register in May, after having received the offer of admission. Details regarding registration procedures are mailed to each student.
In March, returning Year 1, Year 2, Year 3 and Year 4 students have an opportunity to confirm their academic program for the following year by pre-registering online using LORIS. If the deadline to confirm your program has passed or access to the site is not possible, the online Program Selection Form may be used. In July and throughout the summer and fall/winter, students may then select their courses online. Refer to the LORIS information page on the website www.wlu.ca/records for start and end dates. Final grades and progression decisions are available through LORIS on the university website telaris.wlu.ca.
From the Registrar's Office, this link will take you to all the forms needed to register, petition, withdraw, change your address etc.
Students that wish to transfer from the Brantford Campus to the Waterloo Campus or Waterloo Campus to Brantford Campus must complete the attached form.
If you are coming into Laurier with credits from another institution, the Undergraduate Admissionson Office will assess those credits and determine what can be applied towards your Laurier degree. Check out Admissions Office for complete information on transfer credits.
You may also take courses at other institutions and have the credit applied toward your degree. Before you take the course you must contact your departmental Program Advisor and they will determine if the course(s) can be used toward your degree requirements. Second, if permission is granted, you must submit a Letter of Permission through the Registrar's Office.
Letter of Permission information
Courses at the University of Waterloo follow a different procedure - use the cross-registration form available in the Office of the Registrar or online.
Current Laurier students interested in transferring into either the BBA or Kinesiology program, should follow the guideline on the Registar's Office website.
You can take any course at UW provided the same course is not offered at Laurier, is not offerred during the time you wish to take it and/or there is room available in the course for you. UW students get priority over Laurier students for courses offered on their campus.
Please read the following before printing the form:
- You are responsible for obtaining the required signatures and printing sufficient copies.
- Your cross-registration form will not be processed if any of the required information and/or signatures are missing.
- You must be in a degree program at Wilfrid Laurier University. Post-degree students are not eligible and should apply for admission at UW.
- You must complete a separate cross-registration form for each term, and for on-campus or distance education courses.
- Hard copy forms are available in the Registrar's Office at both universities.
- Note that 1-week or 3-week courses at UW will not count towards a degree at WLU and will not be approved.
- Students will need to fill out and send in the Undergraduate Studies Cross-Registration Form to the Registrar's Office once all required signatures have been obtained.
- The form is available as a PDF file; If you are a UW student taking a WLU Online Learning course, you must also complete the Wilfrid Laurier University Online Learning Form. If you have any questions regarding these forms, contact the Registrar's Office at (519) 884-0710.