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Wilfrid Laurier University Laurier Brantford
October 25, 2014
 
 
Canadian Excellence

Exam Conflicts



SLIP DAY GUIDELINES

EXAM TIMETABLE CONFLICTS

(Student does not need permission from the Instructor, University wide policy)

The Registrarial Services Office needs to be notified 3 business days before the first conflicting exam to qualify for this rule.

1. THREE EXAMS WITHIN A 24 HOUR PERIOD

Students are normally not required to complete more than two final examinations in a 24 hour period. In order to receive relief under this rule, the third “offending” examination must start and finish within 24 hours of the beginning of the first examination. For example, students will not receive relief under this regulation when their examinations begin at 9:00am and 2:00pm on one day, and 9:00 am on the following day. To receive relief under this regulation the student must notify the Registrarial Services Office by the appropriate date. Students are protected from writing three exams in 24 hours by being allowed to reschedule one of the tree exams. Beginning with the December 2009 exam period, the second exam in the 24-hour period will be the exam that will be moved.

2. TWO OR MORE EXAMS SCHEDULED FOR THE EXACT SAME TIME

Students who have two or more exams scheduled at the exact same time are also eligible to write on slip day. To receive relief under this regulation the student must notify the Registrarial Services Office by the appropriate date. The exam that will be written on slip day, as well as the time of the exam is at the discretion of the Registrarial Services Office.

3. CAMPUS CONFLICT

Students who have 2 exams scheduled closely together between the Waterloo and Brantford campuses of Laurier may not be able to arrive to write their exams on time. The Brantford exam can be scheduled to be written in Brantford. We are unable to change the time of the Waterloo exam for the student.  (This is not a University-wide policy)

EXTRAORDINARY INCIDENCES 

Students may request exam relief for extraordinary incidences. The following are reasons which will be considered in granting relief. All reliefs must provide a sworn statement and documentation to be considered for Slip Day. Registrarial Services must have all documentation 3 business days prior to Slip Day in order for the student to write. Decisions regarding extraordinary incidences will be made in consultation with the Associate Dean

1. SEVERE ILLNESS OR SURGERY, other than a flu-like illness

Student must provide medical documentation which includes the date of the illness, the date(s) the individual was examined, the nature of the illness and the expected time of convalescence where pertinent.  Medical certificates must be dated on the day of the exam, or earlier, if the recovery time extends to the date of the exam.

2. AUTOMOBILE ACCIDENT OR SIMILAR TRAUMATIC EXPERIENCE.

The student must provide a medical note or an alternate proof of incident.

3. A DEATH IN THE STUDENT’S IMMEDIATE FAMILY

The student must provide a death certificate

4. A RECOGNIZED RELIGIOUS HOLIDAY

5. CHILDBIRTH

A student who is (applies to either parent) expecting childbirth that may interfere with their exam(s) or period immediately preceding the exam are eligible for slip day. The student will have to provide a medical note.

6. SUBPOENA

A student who can provide proof of a subpoena requiring court appearance at the time of exam is eligible for slip day.

7. JURY DUTY

A student who can provide proof of Jury Duty at the time of exam is eligible for slip day.

8. UNUSUAL WORKPLACE SCENARIO

Students who have a pre-scheduled unusual workplace scenario are eligible for slip day. A note from the employer must be provided.

If a student fails to apply by the term (3 Business days before the scheduled Slip Day) deadline, they must first try to resolve the conflict with the course instructor. If it is not resolved, they must petition to the Office of the Dean to write a deferred exam.

SCHEDULING CONFLICT

Fill out the Final Exam Conflict Form.
EXTRAORDINARY INCIDENCE  Fill out the Slip Day Form and submit all  supporting documentation to the Dean's Office.
PETITION TO DEFER EXAM  Fill out the Petition Form and submit the document  as well as supporting documentation to Jason  Tackaberry