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Wilfrid Laurier University Office of the Vice-President:  Finance  and  Administration
November 25, 2014
 
 
Canadian Excellence

Mandate and Structure of the PTF



Mandate and Role of the Planning Task Force:

Mandate:

The mandate of the Integrated Planning and Resource Management Task Force (the Planning Task Force or PTF) is to build upon the approved work of prior planning processes to establish priorities, both administrative and academic, for the university to follow as it allocates resources in the future. It will recommend a resource allocation model that will ensure resources flow differentially to activities according to their priority within the university.

Role of the PTF:

  • Develop the principles and policies that will underpin the allocation of resources at Laurier
  • Develop criteria for academic and administrative prioritization
  • Set the mandate by which the resource management, academic priorities and administrative priorities teams will execute their responsibilities
  • Recommend the optimum resource allocation model for Laurier to adopt – the work behind this will be carried out by the resource management team
  • Recommend the university’s academic and administrative priorities - the work behind this will be carried out by the academic and administrative prioritization teams respectively.



    Structure of the PTF

    Size: 48 members.

    • 28 members of the PTF are faculty/librarian members.
    • 18 members of the PTF are non-faculty/academic administrators (Deans, AVP Teaching and Learning and University Librarian), AVPs, directors, managers and staff.
    • 2 members of the PTF are students (1 undergraduate and 1 graduate)
    • The PTF was constructed through a blended election/appointments process. Specifically:
      • 19 faculty/librarian members were elected and 9 faculty/librarian members were appointed to the PTF.
      • 12 non-faculty/academic administrators were elected and 6 members were appointed to the PTF.
      • 1 undergraduate student member was appointed by the Wilfrid Laurier University Students' Union (WLUSU)
      • 1 graduate student member was appointed by the Graduate Student Association (GSA).
    • All members of the PTF were drawn from a pool of nominated individuals. 
    • Elections took place after the nominations process closed. Parallel elections were carried out to elect faculty/librarian members and non-faculty/academic administrator members of the PTF.  
    • Appointments to the PTF took place after the elections process closed. Appointments were made jointly by the VP Finance and Administration and VP Academic & Provost following consultation with the senior advisory team of the VPA (VPAC) and the senior team of the VPFA.
    • Two interim co-chairs were appointed to the PTF. These appointments were made jointly by the VP Finance & Administration and VP Academic & Provost following consultation as described above.
    • Academic members of faculty who do not occupy formal positions within the university are well represented on the PTF.
    • Deans represented on the PTF are counted among the 18 non-faculty members.
    • The President and Vice-Presidents are not members of the PTF. The President and Vice-Presidents set the mandate by which the PTF executes its responsibilities. This mandate was endorsed by Senate and approved by the Board.
    • The PTF has cross-representation from members of the multi-campus governance working groups.

    Characteristics of PTF members:

    The following characteristics are essential for appointees/elected members (and therefore nominees) of the PTF:  

    • High credibility.
    • High integrity.
    • Nominees should be well-known among their peer groups, but each person does not have to be widely known throughout the entire university.
    • The nominees do not have to occupy any formal positions of leadership and management.  However, they should be knowledgeable about the broader institution.
    • The PTF will be a working group and will carry a large responsibility. Nominees should therefore be known for getting things done and meeting their commitments.
    • Awareness of fiduciary responsibility to the university as a member of the PTF and consequent willingness and capacity to adopt an institutional (versus parochial) perspective.  ?