Deregistration is the process whereby students with accounts balances outstanding have their current term registration cancelled as well as all subsequent term registrations.
Other deregistration implications include:
- Discontinued access to my Learning Space
- You will be required to withdraw from residence
- Course instructors will be notified regarding your deregistration
- Course work will not be accepted/graded
- You will not be eligible to write exams or receive final grades
Deregistration occurs during the Fall and Winter terms of the academic year and coincides with the last day to drop courses without academic penalty as listed on the academic calendar (Undergraduate | Graduate).
In order to avoid deregistration, all balances on student accounts must be paid in full by this date each term.
Students who are deregistered for non-payment of fees will be assessed:
- A non-refundable deregistration fee (refer to the fees section for current fees)
- A withdrawal penalty equal to 55% of the tuition fees you were charged (see applicable tuition fee schedule)
- Full incidental/miscellaneous fees
All deregistered students will be invoiced for fees remaining on their student account and will continue to have access to LORIS (http://loris.wlu.ca) in order to view remaining fees (under Student Records -> Account Summary by Term) as well as applicable tax year T2202A receipts.
Please note that being deregistered does not mean that there will no longer be fees owing on your account. If you are deregistered, please ensure that you use LORIS to view your remaining balances.
Overdue balances will be referred to a third party collections agency.
Students who are in danger of deregistration will receive a warning notice included with their invoice as well as a notification E-Mail sent to their MyLaurier E-Mail account.
E-Mail: Your MyLaurier E-Mail account is the university's official means of communication with you. Please ensure that you are monitoring your MyLaurier E-Mail account regularly so as not to miss important notices. Failure to check your MyLaurier account for notices is not grounds for extensions or waivers.
If you have forgotten your MyLaurier account password, you can reset your password here: https://www.wlu.ca/password/passwordrequest.html
Mail: During the academic year, invoices are sent to students' local mailing address listed on file. Please ensure that you are using your LORIS account to keep your contact information up-to-date. Failure to receive an invoice is not grounds for extensions or waivers.
If you have forgotten your LORIS PIN, you can reset your PIN here: http://www.wlu.ca/news_detail.php?grp_id=1351&nws_id=7922&filter_type=headline
Accounts not paid by the due date of your deregistration warning will receive an official deregistration notification letter from the Business Office sent to students' home and mailing addresses on file. E-Mail notification will also be sent out to students' MyLaurier E-Mail accounts. This notification will include one final due date in which the student account must be paid in full. From this point on, all payments must be made by certified means (cash, debit, certified cheque or online banking - processing times will be your responsibility to be aware of).
After the deregistration due date has passed, all deregistered students will receive written notification from the Registrar's Office. At this time, the deregistration process is complete.
If you are anticipating eligible OSAP funding to assist with term fees (this excludes any Ontario Provincial Grants: OTG/OAG), you will not be deregistered if you meet all of the following conditions:
- Provide proof of Your OSAP funding summary to the Business Office in person or E-Mail (firstname.lastname@example.org) by November 4, 2013 (fall term) or March 7, 2014 (winter term) before 4:30 pm. An example of the OSAP funding summary can be viewed by clicking the link below in the "related documents" section
- Amount of eligible OSAP funding must cover all of the current fees owing for this term
- You have indicated a redirect of OSAP funds to the school on your application
- Received confirmation from the Business Office that all of the above steps have been completed and approved
It is the student's responsibility to review the types of funding to be released through OSAP each term to ensure that there will be sufficient funds available to pay all outstanding fees. To check these values, students must log into their online OSAP account and review the information under the "funding summary" tab.
Student Awards will not redirect funds to the university if balance of fees owing is less than $100. Students will be expected to make these payments either in person at any Service Laurier location or via electronic payment through your financial institution.
If you have any questions or concerns regarding your OSAP funding or how to access funding information, please contact Student Awards (email@example.com) directly or check the information provided on their website: http://www.wlu.ca/studentawards
NOTE: Due to the expected high volume during this busy time, the return of voicemail and E-Mail responses may be longer than expected, therefore, it is advisable to contact the Business Office or send your OSAP funding summary for confirmation immediately if you are at risk of deregistration.
The Business Office invoices on a per term basis (as opposed to all tuition and incidental fees for a full year due at once).
As such, there are no payment arrangements/plans in effect. Upon receipt of an invoice, the balance is due on the due date listed on that particular invoice. All unpaid balances after the invoiced due date are subject to a late payment fee of 1.25% calculated on the remaining amount - regardless of the number of days a payment is received after the due date. Late payment fees will continue to be applied to the account until the balance is paid in full or deregistration occurs (in which case, late payment fees will be calculated on the balance remaining monthly after deregistration occurs and up to and including when the account is referred to a third party collections agency).
However, the Business Office recognizes that unforeseen circumstances and difficult financial situations can arise. Please contact the Business Office directly at firstname.lastname@example.org or 519.884.0710 ext. 3725 to discuss your account with an account administrator. Please note that during this busy period, E-Mail and voicemail response times can be delayed - please ensure that you contact the Business Office as soon as possible.Please note that any possible extensions are granted on a case-by-case basis and meant to be offered as a one-time courtesy.
Prior to the deregistration date aka the last date to drop courses without academic penalty (see academic schedule here: Undergraduate | Graduate), payments can be made in person at any Service Laurier location (Waterloo: 202 Regina St., 2nd floor, or Brantford: Grand River Hall, 2nd floor) using cash, debit or certified cheque in order to clear the student account balance and be removed from the deregistration process.
Payments can also be made by online or telephone banking through most major financial institutions using the Student ID # as the account number. Please note that it is the students' responsibility to be aware of the payment processing times to ensure that payment is received PRIOR to the deregistration due date. Most major financial institutions indicate a 2 - 3 day processing time. Please check with your bank so you are aware of how long it may take for your payment to be received.
Please note that electronic or telephone bank payments made ON the due date will not be received or reflected on the student account in time to avoid deregistration.
Students have the opportunity to petition for re-entry into the term in which they were deregistered from provided the following is completed:
- Full payment is made by certified means
(Cash, debit or certified cheque) at the Business Office.
Please note that full payment is not the balance that is currently reflected on your LORIS account. As a deregistered student, the balance that is now reflected on your account is the penalty charged to you after you have been deregistered and therefore does not include full tuition fees.
In order to begin the re-registration process, full payment must include the balance that is currently on your account + the tuition that was removed + late registration fee (see fee listed)
If you are unsure of the full amount you need to pay in order to begin the re-registration process or if you have made your payment via online/telephone banking, please contact the Business Office directly at email@example.com or 519.884.0710 ext. 3725.
- Submit re-registration petition
Upon receipt of full payment to the account (including tuition that was removed and late registration fee), an official receipt and confirmation of payment letter will be issued to you by the Business Office. This receipt and confirmation of payment letter must accompany your re-registration petition submission.
Petitions to re-register must be submitted to the Dean's Office of your program:
Faculty of Arts: Dean of Arts Office, Dr. Alvin Woods Building 5-106
Brantford: Research and Academic Centre (RCE132), East Wing
School of Business & Economics: SBE 1250, Contact: Lee Leeman (SBE1256)
Faculty of Science: Dean of Science Office, Science Building
Please note that your petition approval comes from the Dean's Office of your particular program and you will receive notification from them directly.
As particular steps must be completed prior to, re-registration into a term you have been deregistered from does not happen automatically after payment has been made.
If you have made payment to your account after you have been deregistered, please ensure that you contact the Business Office directly to confirm your account is up-to-date and to be provided with a confirmation of payment letter in order to begin your petition to re-register.
It is important to note that petitioning to re-register back into courses, and actually getting re-registered back into those courses once a petition is approved, is a lengthy process involving multiple departments. Making full payment after the deregistration due date may give you the opportunity to petition to request re-entry, however, petition approval is not always guaranteed.
Please also note that if your petition to re-register is approved, you will only be re-registered in the current term from which you were deregistered from. Any courses that you were already registered for in upcoming terms are forfeit. You must re-register for these courses again via LORIS. It is also not guaranteed that you will be able to re-register in any courses that are already full or no longer available to you.
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