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Wilfrid Laurier University Leaf
March 29, 2015

Canadian Excellence

Appointment Procedures

An eligible individual is offered a position and appointed as a Laurier Postdoctoral Fellow by the Dean of Graduate & Postdoctoral Studies at Laurier. At least one month in advance of the proposed starting date, the prospective supervisor must complete the Request for Postdoctoral Fellow Appointment form, which outlines the eligibility of the prospective Fellow, the academic background, the duration of the appointment, the source of funds (including university account information), the identification of any particular additional requirements, terms and conditions, and contains the signatures of the department chair and Faculty Dean (as applicable). A copy of the candidate's CV is required, as are memos from the department chair and Faculty Dean confirming the expected training outcomes and contributions to the academic unit resulting from the appointment.

Upon approval of the recommendation, the Dean of Graduate & Postdoctoral Studies will prepare an offer letter, outlining the terms and conditions of the employment offer. Some conditions may apply to the offer of the Fellowship (e.g., work permit, evidence of degree completion). Only upon the satisfaction of all conditions and the arrival of the Postdoctoral Fellow (if not a citizen or permanent resident of Canada) at the stipulated start-date is the appointment letter prepared. The appointment letter, when signed by the Postdoctoral Fellow, is sent to Payroll Office to commence payment of salary.

If the appointment is to be extended, the supervisor, at least one month in advance of the expiration of the appointment, must submit the same form (completed and with appropriate signatures), to the Office of Graduate & Postdoctoral Studies, with all relevant details noted (new end date, any salary changes, etc.). An extension letter will be prepared and when accepted by the Postdoctoral Fellow, is sent to the Payroll Office to extend payment of salary to the new end date.

It is the responsibility of the supervisor to ensure that his/her Postdoctoral Fellow has a Laurier e-mail account and a OneCard.