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Wilfrid Laurier University Convocation
January 30, 2015
 
 
Canadian Excellence

Your Convocation Checklist



The Laurier community gathers every June and October to celebrate the awarding of degrees at Convocation. Use this Convocation Checklist to help you complete the journey and enjoy your day to the fullest.















STEP 1 – Apply to Graduate

Your first step to your Convocation is to complete an application to graduate through LORIS under the Student Services Tab. For further details please click here.

Important Dates:

Spring

Fall

Application Deadline

January 15th (Graduation Fee: $23.15)

August 1st (Graduation Fee: $23.15)

Late Application Deadline

January 16th – April 15th (Graduation Fee: $81.10)

August 2nd – October 1st (Graduation Fee: $81.10)

No Applications are accepted after the final deadline

You are required to apply to graduate regardless of whether you intend to participate in the scheduled ceremony events. If you are unable to attend Convocation please click here.

 
STEP 2 – Ensure that you’re Eligible

Once you’ve applied to graduate check LORIS to find out the status of your application and consult with your academic advisor to verify your eligibility to graduate. The status of your application will not change until all final grades have been received.

For your application to be successful you must have completed all courses, met all GPA requirements and paid any outstanding fees on your account.

Participation cards will not be mailed. An e-mail will be sent to those who have been cleared to graduate approximately 2 weeks before the ceremony to confirm the degree, program, date and time of the ceremony.

 
STEP 3 – Confirm the date and time of your Ceremony

Review the list of ceremonies to locate the date, time and location of your Convocation ceremony. Please note that dates and times are subject to change, any changes will be communicated via e-mail two weeks prior to the ceremonies. For a complete list of ceremony times please click here.

If you have any accessibility concerns or require accommodations to fully enjoy your ceremony please contact us via convocation@wlu.ca or 519.884.0710 ext. 3139

 
STEP 4 – Gown Rental and Academic Regalia

PhD and DMin Candidates must reserve their Academic Regalia with the Bookstore six weeks prior to graduation. The rental fee is $115.

Undergraduate and Master’s degree candidates do not require pre-booking. You must have the $25 rental fee with you on the day of your ceremony.

For more information regarding gown rentals please visit the Bookstore’s website or call 519.884.0710 x 3237.

 
STEP 5 – Request Guest Tickets

Due to the number of students graduating, some ceremonies may require guest tickets. Those ceremonies that require guest tickets will be shared in early February. Please return to this page for more information.

 
STEP 6 – Prepare your guests

If needed, make accessibility arrangements for seating and parking by completing the online form for the Waterloo or Brantford Ceremony as applicable.

Do you have guests coming to celebrate from out of town? For a list of accommodations please click here. Do you have international guests attending your ceremony? For instructions on how to invite family members to Convocation from countries that require a visa to enter Canada please click here.

If you are an international student and have guests from out of the country attending your ceremony please e-mail convocation@wlu.ca with the country your guests are arriving from.

For more details to share with your guests please visit here.

 
STEP 7 – Invite a Faculty member

Has a faculty member inspired you or had a wonderful impact on your University career? Invite them to your ceremony using our personalized e-vite. To send an e-vite click here. If the Faculty member you’ve invited is able to attend we will provide them with a ticket.

 
STEP 8 – Your big day (notes for you)

Plan to arrive 1.5 hours in advance of the ceremony to:

  • Collect your participation card in the Bricker Academic Building (Waterloo Campus) or RAC West (Brantford Campus)
    • Once you collect your participation card, please spell your name phonetically on the card. Do not completely cross out the correct spelling of your name rather draw a single line through it.
  • Rent or collect your gown and hood in the Bricker Academic Building
    • Undergraduate and Master’s degree candidates do not require pre-booking. You must have the $25 rental fee with you.
    • PhD and DMin Candidates must reserve their Academic Regalia with the bookstore six weeks prior to graduation. The Rental Fee is $115.
    • Your gown must be returned the same day as your ceremony.
  • Collect your class composite and yearbook:
    • If you have had your photograph taken by Lifetouch Photographers and have paid the sitting fee you can collect your class composite and yearbook.
  • Line up for the procession in the Science Building
    • The Marshal will give line up instructions based on the number found on your participation card
    • Do not bring personal items with you to the procession
  • At the ceremony:
    • A photographer form Grad Images will be taking on-stage photos of all graduates. Proofs will be viewable at https://www.gradimages.com. Grads will receive an e-mail when the proofs have been posted.
  • Following the ceremony:
    • Faculty receptions will be hosted on campus following each ceremony. Graduates, family and friends are all encouraged to attend the celebratory receptions.
 
STEP 9 – Your Big Day (notes for family and friends)

  • Arriving at the ceremony:
    • Guest parking is available
    • Guests are invited to go directly to the Athletic Complex for Waterloo Ceremonies and the Sanderson Centre for Brantford Ceremonies. Doors will open an hour prior to the ceremony’s start time for guests to select their seats.
    • Guests are required to show their tickets in order to enter. Tickets can be printed or viewable on smart phone for scanning at the door. Tickets can also be e-mailed to allow for ease of distribution
    • Guests for whom accessible seating has been arranged are asked to identify themselves to volunteers to be directed to their seats
  • Presents for your new graduate:
    • Giftware, grad rings and Laurier clothing can be purchased through the Bookstore. Flowers, grad rings and other memorabilia will be available for purchase at the facility.
    • Degree frames may be pre-ordered or purchased on the day of Convocation. Proceeds on frames Purchased day-of help to support student programming and event. During and after the ceremonies volunteers from the Student Alumni Association will be present to offer complimentary degree framing on site. Please direct any questions to saa@wlu.ca
  • Photos of your new graduate:
    • A photographer form Grad Images will be taking on-stage photos of all graduates. Proofs will be viewable at https://www.gradimages.com . Grads will receive an e-mail when the proofs have been posted.
    • There will be a designated area for family and friends to take photos.
  • Following the ceremony:
    • Faculty receptions will be hosted on campus following each ceremony. Graduates, family and friends are all encouraged to attend the celebratory receptions.