The purpose of the Wilfrid Laurier University Purchase Card Program is to establish a more efficient, cost effective method of acquiring and paying for small dollar purchases. The program is designed to reduce departmental purchase orders, eliminate use of petty cash and personal funds reimbursements and provide a variety of reporting options. Although the mechanics of the program are simple, it can have a dramatic impact on the efficiency and cost of an organization's procurement and accounts payable processes.
Please review the Purchase Card Manual by clicking here.
The following forms are also available:
P-Card Application Form
Please use this form to apply for a P-Card.
Click here for a P-Card Application Form (Departmental Accounts)
Click here for a P-Card Application Form (Research Accounts)
P-Card Travel Expense Report
Used for reimbursement for travel expenses charged to a P-Card. Complete page 2 first. Information will then automatically populate on page 1. This form needs to be completed to record all travel expenses incurred during the period and submitted with the cardholder's monthly statement.
Click here for a P-Card Travel Expense Form
P-Card Meeting and Hospitality Expense Report
When a P-Card is used to pay for meeting or hospitality expenses, a P-Card Meeting and Hospitality Expense Form Report should be completed and submitted with the Purchase Card bank statement and all original receipts to Procurement Services.
Click here for a P-Card Meeting and Hospitality Expense Report.