Request for Deferred Final Examination
Information for students on deferred exam requests
Final examinations are a mandatory part of most courses. Students are expected to write the final examination for a course as scheduled by the Examinations Office. Should a student: 1) not be available to write the examination at the scheduled time due to documented extenuating circumstances, or 2) miss a final examination, the student must appeal for deferred examination privileges.
For courses offered by departments in the Faculty of Science (Course codes: AS, BI, CH, CP, HE, HN, KP, MA, PC, PS, SC) a student must submit an appeal for a deferred examination as soon as possible but not later than three (3) business days AFTER the scheduled date of the examination for unforeseen circumstances. The request forms for a deferred final examination are available on-line (via link below). The Deferred Final Examination Request form will be automatically sent to the Faculty of Science Associate Dean: Student Services. A copy will be sent to the course instructor. To facilitate the processing of the deferred examination request, it is necessary that extenuating circumstances and all related details be included, and that supporting documentation be presented (where applicable). A final decision will not be made until original supporting documentation is received by the course instructor. The documentation should be submitted no later than four (4) business days AFTER completing the online form. Failure to provide the supporting documentation in a timely manner may result in the appeal being closed.
If you have a personal crisis or if you are seriously ill, where medical attention is needed, contact a roommate, Laurier Residence Don, friend, or family member to aid you. For all deferral requests based on medical grounds, students should make it their first priority to visit Health Services, their family physician, a walk-in clinic or the emergency room (as appropriate) to be examined by a physician and obtain medical documentation to support their appeal. For minor illness, please review the Faculty of Science Guidelines for Deferred Final Examination Requests Made on Medical Grounds.
Note that the Student Wellness Centre received notification from Grand River Hospital that emergency room physicians will no longer provide “exam exempting documentation” to students (effective Fall 2015). This includes any verification of illness forms for students seen in the emergency room, including students seen by the nurse practitioner.
Fraudulent information and / or altered supporting documents provided on or with your petition is considered a serious academic offense and will result in immediate denial of your petition. Allegations of academic misconduct will also be considered by the Associate Dean: Student Services for possible further penalties under the WLU Student Code of Conduct and Discipline.
The decision of the course instructor will be conveyed via your myLaurier e-mail address ONLY. You must check your myLaurier account on a regular basis for the decision.
If the deferral is granted, the standard non-refundable deferral fee will be charged to your WLU student account for each examination deferred (some exceptions apply). Grades will not be released if you have any outstanding charges against your account.
University regulations stipulate that a final examination for any course cannot be deferred more than twice. Students may receive a maximum of five examination deferrals during the completion of their degree.
If you have a general question regarding the deferral process, email: firstname.lastname@example.org.
Deferred Examination Request Form: Once you have read and understood the procedures described above, complete the form that applies to your circumstances. Note that incomplete forms or a failure to provide suitable documentation may result in a decision on the request being delayed, the appeal being closed or the request being denied.