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Wilfrid Laurier University Communications, Public Affairs & Marketing
July 25, 2014
 
 
Canadian Excellence

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Communications, Public Affairs & Marketing

Laurier announces new electronic procurement system

May 7/14

In an effort to streamline procurement and payment processes on its campuses, Laurier is moving to a new electronic procurement system.

The new system, provided by SciQuest, will centralize all purchases at Laurier and make the entire procurement process, from requisitioning to payment, more efficient. It allows users to quickly locate and buy products and services from university contracts and preferred suppliers, and the easy-to-use interface allows purchasers to compare product details and pricing across suppliers to help make educated buying decisions from any location.

“This new eProcurement system will allow users to go online and purchase goods and services from multiple vendors though an online shopping cart experience. We are very excited to be able to bring this user friendly and highly efficient eProcurement solution to Laurier,” said Wayne Steffler, Laurier’s assistant vice-president: Administration.

The new eProcurement system will replace the university’s current Millennium Requisition program.

The new system will be rolled out in phases across the university. Pilot testing is anticipated to begin in late fall 2014, and the phasing-in process will begin early next year.

Training will be provided for faculty and staff at all levels who are involved with procurement at Laurier. Training dates will be communicated as they are finalized.

“The system will become paperless, saving valuable natural resources and money, and will make approval processes more efficient and streamlined,” said Tracey Ens, manager: Procurement Services at Laurier. “It will also allow provide users an easier interface, which will allow them to focus more time on their core job tasks and less time on paperwork.”

To help launch Laurier’s new e-procurement system, small versions of Questie — the SciQuest mascot, who looks like a round-bottom flask — will be appearing all over the Waterloo and Brantford campuses. Faculty and staff who spot one can take a photo of Questie having fun on campus and send the picture to eprocurement@wlu.ca. Later this summer a gift card will be awarded to the person with the best Questie photo. Procurement Services encourages everyone to share their Questie!

A contest has also been launched for staff and faculty to help name the new system to better reflect the spirit of the university. The winning entrant will receive a Samsung Galaxy TabPRO 8.4-inch, 16 GB Android 4.4 tablet with Snapdragon 800 processor. Entries can be submitted via Laurier’s Bonfire portal. For a complete list of rules and regulations, and more information, visit the contest page.

For more information about Laurier’s new e-procurement system, visit www.wlu.ca/eprocurement. Questions can also be sent to eprocurement@wlu.ca.


 

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