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Wilfrid Laurier University Managerial Group
November 27, 2014

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Managerial Group

Managerial Group Constitution


Laurier Managerial Group

published: 2004 | By-law/regulation | Constitution

Original: August 27, 1996 Revisions: April 1, 2005

WILFRID LAURIER UNIVERSITY

MANAGERIAL GROUP

CONSTITUTION

1. NAME

The name of the organization shall be the WILFRID LAURIER UNIVERSITY MANAGERIAL GROUP.

2. AIMS AND OBJECTIVES

a) Foster high standards of excellence and service at Wilfrid Laurier University by participating in the establishment of University policies and goals;

b) Create a collegial environment for managerial staff of Wilfrid Laurier University;

c) Promote the general interests of the members;

d) Provide an effective form and process for discussion and resolution of issues between members of the Managerial Group and all levels of the University in order to improve working relationships and university morale;

e) Develop and maintain contacts with similar associations at other universities in Ontario and across Canada.

3. MEMBERSHIP

3.1 Eligibility

Eligibility for membership is open to individuals employed by Wilfrid Laurier University in a management position. Membership may be extended to include but will not be limited to: confidential administrative assistants and other similar positions not included by other University unions.

3.2 Dues

a) Membership dues shall be specified in the By-Laws.

b) A receipt shall be issued no later than the end of February of each year to acknowledge payment of dues.

3.3 Privileges

Only those individuals who belong to the Managerial Group paying regular membership dues in accordance with the fee schedule in the By-Laws are:

Entitled to vote at membership meetings

Stand for election to the Executive

Be eligible for appointment to the Executive; and

Be eligible for appointment to Committees.

4. EXECUTIVE

4.1 Purpose

The management and administration of the Managerial Group will be conducted by an Executive responsible for carrying out the policies and business of the members, subject to the provisions of this Constitution and the By-Laws, and to such directions as may be given at any General Meeting.

WLU MANAGERIAL GROUP CONSTITUTION

4.2 Composition

The Executive shall consist of a President, Vice-President, Secretary, Treasurer, three Members at Large, one Member at Large-Multicampus Representative and an immediate Past-President

4.3 Meetings

a) Executive meetings shall be called by the President or with seven (7) days written notice to the Executive by any two members of the Executive.

b) A quorum for meetings of the Executive shall be three members.

4.4 Vacancies

a) Should the President be unable to complete the term of office, then the Vice-President shall become the acting President for the remainder of the term, and the Executive shall appoint a person from the general membership to fill the position of Vice-President for the remainder of the term.

b) Should the Vice-President be unable to complete the term of office, a by-election shall be held for the position of Vice-President, following the election procedures outlined in Section 7, and the member elected shall serve until the end of the term.

c) Should the Secretary, Treasurer, or a Member-at-large be unable to complete the term of office, the Executive shall appoint a person from the general membership to fill the vacancy for the remainder of the term.

4.5 Term of Office

a) The terms of office shall normally begin with the adjournment of the Annual Meeting, and continue until the adjournment of the next Annual Meeting.

b) The President shall normally become Past President after the final term of office as President, replacing the incumbent Past President.

c) Absence of any Executive member from three consecutive Executive meetings without just cause will be considered a de-facto resignation and the provisions of section 4.4 will apply.

d) No member of the Executive may serve more that three consecutive years on the Executive in any one position, but this restriction shall not apply to the Past President.

4.6 Duties

4.6.1 The President

a) Shall be responsible for the general management and supervision of the affairs and operation of the Managerial Group.

b) Is empowered to spend monies of the Managerial Group for its routine expenses, subject to the limitations provided for in the By-Laws

c) Shall normally call and preside at all General Meetings and Executive Meetings

d) Shall establish Committees as directed by the By-Laws, and as the need arises.

WLU MANAGERIAL GROUP CONSTITUTION

e) Shall present a report to the members at the Annual Meeting on the activities of the Managerial Group

f) Is entitled to serve as Past-President following the final term of office.

4.6.2 The Vice-President

a) Shall assist the President in carrying out the aims and objectives of the Managerial Group

4.6.3 The Secretary

a) Shall record the proceedings of the Executive Meetings and General Meetings, and shall be responsible for distributing the minutes to the Executive.

b) Shall maintain an up-to-date list of members of the Managerial Group

c) Shall be responsible for issuing appropriate notice of General Meetings to the members.

4.6.4 The Treasurer

a) Shall record all financial transactions and be responsible for the maintenance of the financial records.

b) Shall be responsible for the collection and disbursement of all money related to the business of the Managerial Group

c) Shall prepare an annual financial statement at the beginning of the financial year indicating revenue and expenses for the past year, and present a financial report to the members at the Annual Meeting.

4.6.5 The Members-at-Large

a) May carry out the duties of any Executive member, other than the President, if that member is for any reason temporarily unable to carry out those duties.

4.6.6 The Past-President

a) Shall function in the advisory capacity to the Executive in order to provide continuity in the operation of the Managerial Group.

b) May carry out the duties of any Executive member, other than the President, if that member is for any reason temporarily unable to carry out those duties.

5. MEETINGS OF THE MANAGERIAL GROUP

5.1 Annual Meeting

a) The Annual Meeting shall be held each year within thirty-one (31) days of the last day of April.

b) The Agenda for the meeting shall include:

Presidentís Report

Treasurerís Report

Reports and recommendations of the Committees, and

Election of officers of the Executive

WLU MANAGERIAL GROUP CONSTITUTION

5.2 General Meetings

a) General Meetings shall be called by the President:

As directed by members at a General Meeting,

As directed by the Executive, and

At the written request to the President of ten members, the request to be accompanied by the proposed Agenda and the meeting to be called within twenty-one (21) days of the request.

5.3 Notice of Meeting

Notice of meetings shall include the Agenda, and must be received by members not less than fourteen (14) days prior to the meeting; the Agenda must include a list of relevant Committee reports.

5.4 Quorum

A quorum for the Annual and General Meetings shall be fifteen (15) members. Failing a quorum, the President shall adjourn the meeting for not more than twenty-one (21) days. Notice of the new meeting date must be received by members not less than fourteen (14) days prior to the re-scheduled meeting.

5.5 Voting

Votes on motions at the Annual and General Meetings shall be by a show of hands, unless a ballot is requested by a member.

Unless otherwise directed in the Constitution or By-Laws, motions shall be carried by a simple majority of those present.

Elections and by-elections shall be by ballot.

6. NOMINATIONS AND ELECTIONS

6.1 Nominations

a) Prior to the Annual Meeting and General Meetings at which a by-election will be held, the Executive shall establish a Nominations Committee, as per the By-Laws. A list of nominations must be received by the members at least fourteen (14) days prior to the meeting.

b) Each nomination shall require the consent of the candidate.

c) One person shall be nominated for each office for which elections are being held.

d) Notwithstanding item a) above, nominations from the general membership must be solicited at the meeting prior to the election.

6.2 Elections

a) Each member shall cast one vote for each Executive position. The balloting process shall be scrutinized by two persons appointed by the Executive.

b) In the event of a tied vote in the election, the President shall cast the deciding vote.

WLU MANAGERIAL GROUP CONSTITUTION

7. COMMITTEES

7.1 Establishment

a) Standing Committees shall be established from time to time as set out in the By-Laws, with such duties and powers as may be assigned to them by the Executive.

b) Advisory Committees may be established by the Executive at its discretion to carry out duties of a specialized nature. The action of the establishment must include terms of reference governing the specific structure, duties and powers of the Committee.

7.2 Composition

Each committee shall be composed of at least three members, one of whom shall be a member of the Executive.

7.3 Meetings

Committees shall meet at the call of the Committee Chairperson, with seven (7) days notice if requested by any of the Committee members.

7.4 Reporting

All Committees shall report in writing to the Annual Meeting; such reports must be included in the Agenda, and reach the Secretary in time to meet the requirements of Section 5.3.

8. AMENDMENTS TO THE BY-LAWS

a) Proposed amendments to the By-Laws must be submitted to the Secretary in writing, signed by the mover and seconder, at least twenty-one (21) days in advance of the next Annual or General Meeting, and must be received by the members at least fourteen (14) days prior to the meeting.

b) By-Laws may be amended at any Annual or General Meeting by a majority vote of the members present.

9. AMENDMENTS TO THE CONSTITUTION

a) Proposed amendments to the Constitution must be submitted to the Secretary in writing, signed by the mover and seconder, at least twenty-one (21) days in advance of the next Annual or General Meeting, and must be received by the members at least fourteen (14) days prior to the meeting.

b) This Constitution may be amended at any Annual or General Meeting by a two-thirds majority vote of the members present.

WLU MANAGERIAL GROUP CONSTITUTION

BY-LAWS

1. MEMBERSHIP

a) Application for membership shall be made to the Secretary.

b) Membership shall terminate upon:

Receipt by the Secretary of a resignation in writing

Termination of employment

Failure to pay the monthly dues.

2. DUES

Annual membership dues shall be proposed by the WLUMG executive and must be approved by the membership at the Annual General Meeting by majority vote according to section 8 (Amendments to By-Laws) of the WLU Managerial Group Constitution.

3. EXPENDITURES

a) Dues shall be used to finance meetings, to subsidize special events, professiona

revised Nov 25/04

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