Wilfrid Laurier University Graduate Calendar - 2013/2014
Canadian Excellence

Fees and Financial Support

The Board of Governors reserves the right to make changes in the fee schedule without prior notice. All fees are charged per term unless otherwise indicated. For Waterloo Lutheran Seminary fees, please see the section on Seminary Fees. Fees listed do not include GST where applicable.

Students are responsible for the payment of fees that arise from registration and are indebted to the university for fees and/or fee penalties incurred prior to the receipt of written Cancellation of Registration notification in the Office of the Registrar.

Students are responsible for residence fees incurred under the terms of the residence accommodation undertaking.

It is the student's responsibility to provide correct address information to the appropriate graduate office, the Office of the Registrar, and/or the Business Office.

Payment of Fees

Fees are charged on a per term basis for registered students, and are due as follows:

Fall Term 2012: August 30, 2012
Winter Term 2013: December 17, 2012
Spring Term 2013: April 25, 2013

Fees are due regardless of whether a statement has been received. Full account information, updated regularly, is available online by following directions on the Laurier Online Registration Information System (LORIS) at http://telaris.wlu.ca. Fees assessed as a result of changes to registration are due and payable at time of assessment.

Failure to make payment in full by the due date may result in deregistration and subsequent fee penalties.

Students wishing to withdraw from programs with opt-out options (Extended Health and Dental) must follow the procedures and deadlines established by those individual programs. It is not sufficient to notify the Business Office of the intention to opt out.

Payment can be made online or through telephone banking (student ID number is the Account number) and at most financial institutions in Canada with your invoice remittance form. Payment can also be made by cheque (certified or non-certified), money order or direct debit. Post-dated cheques are not acceptable. In the case of payments made by non-certified cheque, no refunds will be issued for at least 21 days following payment by non-certified cheque. Any holds which are placed on an account will not be cleared for at least 21 days following payment by non-certified cheque.  Any student with a poor payment record may be required to pay with a certified payment methods. Fees for courses added after the due date each term are due immediately.

Senior Citizen

A Senior citizen is any person 60 years of age or older (Canadian citizen or international status) before the first day of classes of a term. Seniors are exempt from tuition fees for all graduate courses, but are required to pay other fees where applicable.The exception to this is the Waterloo Lutheran Seminary; course are charged 50% tuition.

OSAP Students

If OSAP will be covering the full amount of your tuition fees for the fall term, there is no payment required.  Please ensure that you pick up and negotiate your loan documents at the earliest date that LORIS indicates your documents are available for pick up.

If OSAP will not be covering the full amount of the tuition fees you have owing, it will be the students' responsibility to pay the difference of what is not being covered by OSAP by the date tuition fees are due.

If you have not currently applied for OSAP and do not have a loan estimate, your tuition fees for the fall term is expected to be paid by the date tuition fees are due.

International Student Fees

International fees will apply to students who do not fall into one of the following categories:

Canadian Citizens
A citizen of Canada within the meaning of the Citizenship Act, or a person registered as an Indian within the meaning of the Indian Act.

Permanent Residents
A permanent resident within the meaning of the Immigration and Refugee Protection Act:
a) a person who has been granted "permanent resident" status and has not had that status revoked; or
b) a person who has been approved “in-principle” for permanent resident status in Canada. Evidence of this is a letter which confirms that Citizenship and Immigration Canada has determined that he/she is eligible for immigration to Canada or meets the eligibility requirements to apply for permanent resident status in Canada. Such letters must be dated prior to the enrolment count date and presented prior to the enrolment report due date.

A person who is the dependent of a Canadian citizen or permanent resident of Canada

Visitor
A visitor, and his/her dependents, who is authorized to work in Canada having been issued a work permit. The following students are excluded from this category:

i. A visitor who is a graduate teaching assistant;
ii. An international student holding a work permit to complete his/her co-op, internship or medical residency employment;
iii. An international student holding an open work permit for post-graduate work (usually for up
to three years of work opportunities upon graduation);
iv. An international student whose spouse or common-law partner has received a work permit
as a result of the international student holding a valid Study Permit;
v. An international student holding an “Off-Campus Work Permit”.

A visitor who is admitted to and remaining in Canada with official accreditation from the Canadian Department of Foreign Affairs and International Trade, who has entered Canada, or is in Canada, to carry out her/his official duties as:

i. a diplomatic or consular officer;
ii. or as a Canadian government-accredited representative or official of a country other than
Canada, of the United Nations or any of its agencies, of any intergovernmental
organizations of which Canada is a member;
iii. or as a dependent ,or a member of the staff of any such diplomat, consular officer; representative or official accredited to Canada by the Canadian government;
iv. or a member of a foreign military force or of a civilian component; thereof admitted to
Canada under the Visiting Forces Act or any dependents of such personnel.

Protected Person
A person, and his/her dependents, who has been determined to be a protected person, including a Convention refugee or a person in need of protection, within the meaning of subsection 95(2) of the Immigration and Refugee Protection Act by the Immigration and Refugee Board (IRB) or the Minister of Citizenship and Immigration Canada. A protected person document issued under section 31(1) of the Immigration and Refugee Protection Act or a “notice of decision” issued by the Minister of Citizenship and Immigration Canada or by the IRB must be presented.

A refugee claimant who applied to the federal government for Convention refugee status prior to January 1, 1989, and can provide documentation from Citizenship and Immigration Canada to that effect.

Definitions:

Dependents
Dependents are defined as:
a) a spouse;
b) a common-law partner1
c) a dependent child or the dependent child of a spouse or common-law partner;
d) a dependent child of the dependent child referred to above.

Dependent Child
A dependent child is a child who is a biological child who has not been adopted by a person other than the spouse or common-law partner, or an adopted child;
and who is in one of the following situations of dependency:
a) under age 22 and not a spouse or common-law partner;
b) enrolled continuously at a college, university or other educational institution and dependent
substantially on the financial support of the parent since before age 22 or since becoming a spouse or common-law partner if that occurred before age 22; or
c) a person with a disability who has been financially supported substantially by his or her parents, and who is unable to be self-supporting because of the disability.

1An affidavit signed by both spouses, confirming that they are living together in a conjugal relationship for not less than three years, or that they are living together in a conjugal relationship and are raising any children of whom they both are the natural or adoptive parent, is required to verify their common-law status.

For an exemption from international fees, you must complete the Certificate of Exemption from International Fees.

 
Fees

All fees are subject to Board of Governors' approval and may change without notice. Tuition fee increases will be in effect September 1 of each year.

These fees are for graduate programs offered at the Laurier campus. Fees for Toronto MBA programs are established based on costs.

Master's and doctoral students will be charged full- or part-time tuition based on their status at the time of admission. Students who successfully petition to change their registration status may have their tuition fees adjusted as a result. Incidental fees will be charged according to a student's registration status in a particular term.

See the current fee schedule here.

Note: Qualifying year students will be charged fees in accordance with the undergraduate fee schedule. See the Undergraduate Calendar for more information.

 
Settlement of Accounts

Students who register after the late registration date must pay all fees, including late registration penalties, at the time of registration.

Any additional fees assessed after the student has registered are due and payable at time of assessment.

An additional charge of 1.25 percent per month (16.08 percent per annum) will be assessed on all accounts not paid in full.  Students paying with OSAP will be charged all penalties.

Credit for scholarships or bursaries will be given only if proof is presented.

The university reserves the right to de-register any student if suitable payment has not been made. Penalties may be applied for de-registration and subsequent re-registrations.

Any student with a poor payment record may be required to pay with a certified payment, money order or cash.

 
Tax Receipts

Tax receipts are available annually in February. T2202A forms are available to view and print from the WLU Web Information System http://telaris.wlu.ca. T4As for bursaries and scholarships received will be mailed to your HOME address. It is the student's responsibility to provide the Graduate Studies Office with a correct and up-to-date address prior to the preparation of tax receipts.

 
Overdue Accounts

Overdue accounts include: fees not paid in full, parking violation fines outstanding, library (WLU, the University of Waterloo and the University of Guelph) fines, residence or food service charges, unpaid balance in the Bookstore, disciplinary obligations imposed by the Office of the Dean of Students, or charges owing to other university offices, clubs, etc.

Interest charges of 1.25 percent monthly (16.08 percent per annum) will be assessed on all outstanding balances. Students paying with OSAP will be charged all penalties.

HOLDS will be placed on delinquent accounts by mid-term for the fall, winter and spring terms. Individuals with delinquent accounts will not receive final grade reports, will not be allowed to register for a subsequent term, graduate, receive an official university transcript nor will an official university transcript be released on their behalf in any manner until the account has been paid in full by cash, certified cheque or money order. Holds on overdue accounts will not be released until three weeks after receipt of non-certified payment.

Overdue accounts may be referred to a collection agency.

 
Degree Completion Fee Payment

Students in research-based programs who complete their program of study, including defence and submission of final copies of the thesis/research paper/dissertation to the Graduate and Postdoctoral Studies Office, by the end of the first month of a term will receive a full refund of tuition fees paid for that term. Students who complete their program requirements between the first day of the second month of a term and the final date to withdraw from courses without penalty of failure will be granted a tuition refund in accordance with the refund policy of the university (i.e., 45 percent). To be eligible for a refund, students must have been registered for the term prior to completion. Students returning from inactive status or re-admitted students are ineligible for refunds.

No defence will be scheduled or held without registration being completed prior to the proposed date of the defence.

 
Fees for Withdrawal from the University

 Time Period Fee Penalty for Withdrawal from Program
To the end of the first week of class
No tuition fee penalty
During the second week of class 10 percent of tuition fee

After the last day for registration and adding courses but on or before last day for withdrawing without failure

55 percent of tuition fee
After the last day for withdrawing without failure 100 percent of tuition fee

Charges for dropped courses apply to students whose fees are charged on a per-course basis.

 
Refund of Fees

Students withdrawing from a program at Wilfrid Laurier University are required to obtain and complete the appropriate form, available from the Graduate and Postdoctoral Studies website.

Credit balances in student accounts which result from adjustments and withdrawals will be held for application towards the next term's fees unless a refund cheque is requested by the student.

No refund cheques for adjustments and withdrawals will be issued until after the final day for adding of courses in a term.

Allow at least four weeks after withdrawal for processing of refunds. No refund of payments made by personal cheque will be issued for at least one month after deposit.

Refund cheques will not be processed for amounts of $1 or less.

Incidental and miscellaneous fees are not refundable after the final date to add courses each term.

Non-payment of fees does not constitute a withdrawal. The effective dates for course drops or withdrawals from the university will be the date such information is reported in writing to the appropriate graduate office. The portion of refund is determined by this date. There are no refunds for courses which are taken under the audit-course classification. Tuition fees are refunded on a term basis in accordance with the schedule outlined in fees for withdrawal from the university (above).

 
Financial Support: Bursaries and Loans

Information may be obtained from the Student Awards Office /studentawards.